exhibitor and sponsorship prospectus -...
TRANSCRIPT
Exhibitor and
Sponsorship Prospectus
Gain unparalleled access to more than 2,500 infection preventionists from around the world.
Satellite Symposia
2 www.apic.org/ac2017
Subject to change. Check www.apic.org/ac2017 for most current schedule.Schedule-at-a-Glance
6 a.m.
7 a.m.
8 a.m.
9 a.m.
10 a.m.
11 a.m.
12 p.m.
1 p.m.
2 p.m.
3 p.m.
4 p.m.
5 p.m.
6 p.m.
7 p.m.
8 p.m.
9 p.m.
10 p.m.
6 a.m.
7 a.m.
8 a.m.
9 a.m.
10 a.m.
11 a.m.
12 p.m.
1 p.m.
2 p.m.
3 p.m.
4 p.m.
5 p.m.
6 p.m.
7 p.m.
8 p.m.
9 p.m.
10 p.m.
Tuesday June 13
Wednesday June 14
ThursdayJune 15
FridayJune 16
Exhibit Hall
OpenLunch in Hall
ConcurrentSessions
Coffee Break
ConcurrentSessions
Poster Presentations
WelcomeReception
Coffee Break
Coffee Break
Exhibit Hall OpenLunch in Hall
ConcurrentSessions
Closing Plenary and Awards
ConcurrentSessions
Exhibit Hall OpenLunch in Hall
ConcurrentSessions
ConcurrentSessions
Wo
rksh
op
s
Wo
rksh
op
s
Satellite Symposia
Poster Presentations
Plenary Session
Satellite Symposia
New Member/
InternationalReception
Satellite Symposia
Satellite Symposia
ConcurrentSessions
ConferenceOrientation
Pre
-Co
nfer
ence
Wo
rksh
op
s
Oral Abstracts
ConcurrentSessions
Opening Plenary
ConcurrentSessions
Satellite Symposia
Wo
rksh
op
s
Distinguished Scientist Award
CIC Dessert
Reception
3Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
KEY CONTACTS
EXHIBITSColleen Campbell, Exhibits Manager | 703-964-1240, Ext. 160 Melissa Charity, Exhibits Coordinator | 703-964-1240, Ext. 170 [email protected]
SPONSORSHIPS AND SYMPOSIAJennifer Kerhin, Sponsorship Manager | [email protected]
DAILY NEWSPAPERJenn Waters, CustomNEWS | 800-627-8723 [email protected]
GENERAL SERVICE CONTRACTOR – FREEMANExhibit Services Department | 775-355-4600 [email protected]
OFFICIAL HOUSING BUREAU – TRAVEL PORTLAND*503-275-9295 or toll free: 1-877-678-5263 x 2 [email protected]
* The APIC 2017 Portland Housing Bureau is a part of Travel Portland (Portland’s convention and visitors’ bureau). It is the only official housing bureau for the APIC Annual Meeting, and is handling all hotel reservations for the conference. Reservations may be accessed through our official link at http://ac2017.site.apic.org/hotels-travel/hotels-travel/. For more information, see page 17.
The mission of the Association for Professionals in Infection Control and Epidemiology, Inc.(APIC) is to create a safer world through prevention of infection. The association’s more than 15,000 members direct infection prevention programs that save lives and improve the bottom line for hospitals and other healthcare facilities. APIC advances its mission by pursuing the strategic goals of patient safety, implementation science, competencies and certification, advocacy, and data standardization. Visit APIC online at www.apic.org.
Schedule-at-a-Glance 2
Attendee Demographics 4-5
2016 Exhibitor List 6-7
APIC Delivers 8-9
Exhibit Information 10-11
Exhibit Rules and Regulations 12-13
Exhibit Hall Floor Plan 14-15
Important Dates 16
Housing 17
Sponsorship and Advertising Opportunities 18-25
Exhibitor Satellite Symposia 26-27
Hospitality Events 28
Other Meetings 29
Sponsorship Contract 30
Event Contract 31
Future Conference Dates and Locations 32
Contents
4 www.apic.org/ac2017
Past conference attendanceFigure includes clinical attendees only—does not include guests or exhibitor personnel
2016 Charlotte 2,468 2015 Nashville 2,937 2014 Anaheim 2,572 2013 Ft. Lauderdale 2,514
Attendees rank the Exhibit Hall as
one of their primary reasons for attending the APIC Conference.
APIC’s Annual Conference brings together professionals from across the healthcare continuum, including:
• Infection Preventionists• Epidemiologists• Healthcare Executives• Laboratory Technologists• Microbiologists• Nurses• Physicians• Public Health Professionals• Quality and Patient Safety Professionals• Clinical Pathologists• Dentists• Chief Medical Officers • Chief Nursing Officers• Any healthcare professional whose responsibilities
include the prevention of infection
Attendee Demographics
More than 2,500 Infection Preventionists from around the
world are expected to attend APIC 2017
in Portland, OR.
Practice Settings(Source: 2016 Attendee Post-Conference Evaluation)
Job Function(Source: 2016 Attendee Post-Conference Evaluation)
Dialysis Center 4%
Critical Access Hospital 4%
Home Care/Hospice 3%
Public Health/Community Health
2%Military/Veteran’s Affairs1%
Dental Practice
2%
Consultant1%
BehavioralHealth
6%
Acute Care Inpatient
26%
Disaster/Emergency Preparedness 5%
Pediatrics6%
Long-term Care 6%
Other 5%
Ambulatory Care/
Ambulatory Surgery Center
17%
Clinic/Outpatient
Services8%
Academic 5%
Consultant 4%
Chief Nursing Officer (CNO) 3%
Quality/Process Improvement
2%
Public Health2%
Epidemiologist 1%
Educator 1%
Infection Preventionist74%
Registered Nurse (RN)
8%
Other 5%
5Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
Attendees are looking for companies like yours who offer products and/or services in areas such as:Air purification • Ambulatory care • Ambulatory surgery
centers • Antimicrobial agents • Antiseptics • Bacteria testing
• Biohazardous/waste management • Bioterrorism • Blood
collection • Catheters • Environmental hygiene monitoring
• Epidemiology • Fluid control products • Gloves, gowns
and masks • Hand cleansers and sanitizers • Hand hygiene
compliance • Healthcare construction & renovation • Home
care and hospice facilities • Immunizations • Infection
prevention • Infectious disease • Isolation rooms • Multi-
drug resistant organisms • Pandemic preparation • Patient
safety • Public reporting • Respirators • Sharps safety • •
Smallpox testing and vaccines • Sterilization and disinfection
• Surveillance software • Ventilator associated pneumonia •
Water purification • Wound management
APIC Exhibitors gathered 30,764 leads during last year’s conference—an average of 157 leads each. Leads obtained at APIC’s Annual Conference will deliver your ROI!
0 20 40 60 80 100
C 100
M 45
Y 36
K 6
R 95
174 174
B 202
C 60
M 14
Y 13
K 1
R 243
G 118
B 78
R
G
B
C 0
M 67
Y 74
K 0
C 78
M 4
Y 37
K 36
Index # 5fafca
PANTONE
Index # f4764e
PANTONE
Index #007e7b
PANTONE
Index # 006f8a
PANTONE
R 0
G 111
B 138
Contact: Sarah Vickers Art Director, APIC 202-454-2620 [email protected] www.apic.org
501 andabove19%
200 to 500
30%
100 to 20016%
Under 100
35%
Number of Beds(Source: 2016 Attendee Post-Conference Evaluation)
0 20 40 60 80 100
C 100
M 45
Y 36
K 6
R 95
174 174
B 202
C 60
M 14
Y 13
K 1
R 243
G 118
B 78
R
G
B
C 0
M 67
Y 74
K 0
C 78
M 4
Y 37
K 36
Index # 5fafca
PANTONE
Index # f4764e
PANTONE
Index #007e7b
PANTONE
Index # 006f8a
PANTONE
R 0
G 111
B 138
Contact: Sarah Vickers Art Director, APIC 202-454-2620 [email protected] www.apic.org
10 or more 40%6-9 years 19%1-5 years 34%Less than 1 7%
10 or more 40%
6-9 years 19%
1-5 years 34%
Less than 1 7%
Number of Years in Infection Prevention and Control(Source: 2016 Attendee Survey)
0 20 40 60 80 100
C 100
M 45
Y 36
K 6
R 95
174 174
B 202
C 60
M 14
Y 13
K 1
R 243
G 118
B 78
R
G
B
C 0
M 67
Y 74
K 0
C 78
M 4
Y 37
K 36
Index # 5fafca
PANTONE
Index # f4764e
PANTONE
Index #007e7b
PANTONE
Index # 006f8a
PANTONE
R 0
G 111
B 138
Contact: Sarah Vickers Art Director, APIC 202-454-2620 [email protected] www.apic.org
First time 39%1-4 times 37%5-8 times 12%8 times or more 12%
Number of Times Attendees Have Gone to Annual Conference (Source: 2016 Attendee Survey)
First time39%
1-4 times37%
5-8 times12%
8 times
or more12%
Not a member4%
Number of Years of APIC Membership(Source: 2016 Attendee Survey)
10+ years31%
1-3 years22%
4-6 years20%
7-9 years13%
Just Joined10%
88%
88%
90%
72%
96%
96%
96%
98%
Our Attendees Say it ALL!(Source: 2016 Attendee Post-Conference Evaluation)
think the exhibit hall is a valuable part of the APIC Annual Conference
of attendees said the APIC Annual Conference was as good as or better than similar conferences they attend
thought the exhibits provided useful information for their practice
thought there was sufficient time to explore the Exhibit Hall
of conference attendees said they came to the meeting to view new products and/or services being offered by exhibitors
recommend products or services for their facility
evaluate products or services for their facility
make the final purchasing decisions for their facility
6 www.apic.org/ac2017
2016 Exhibitor List3M Health Care
AAMI
ABM Healthcare Support Services
Access Scientific
Actavis Pharmaceuticals
Acute Care Pharmaceuticals
Aerobiology Laboratory
Aerobiotix, Inc.
Agency for Healthcare Research and Quality (AHRQ)
AiRISTA
Altapure, LLC
Altitude Medical
AMD Medicom Inc.
American Green Technology
American Infection Control, Inc.
American Sentinel University
Amico Corporation
Angelini Pharma, Inc.
AORN, Inc. (Association of periOperative Registered Nurses)
APIC Consulting Services, Inc.
APIC Live
Applied Medical
Applied Silver, Inc.
AquaGuard
AquaMedix LLC
aqua-tools
ARAMARK Uniform Services
ARC Medical
ASPAssociation for the Healthcare Environment
Association of Healthcare Emergency Preparedness Professionals
Atlantic Ultraviolet Corporation
B. Braun Medical
Bard Access Systems
Bard Medical Division
Basin Glove
Baxter Healthcare Corporation
BD
BETCO
Beutlich Pharmaceuticals, LLC
Biocentris Pharmaceuticals
bioMerieux, Inc.
Bioquell, Inc.
Biovigil Hygiene Technologies
Boston Scientific
BOWMAN Dispensers
Brulin & Co., Inc.
Caresono Technology Co., Ltd
Carpenters International Training Fund
Catheter Connections
CBIC
CDC Division of Healthcare Quality Promotion
Centrak
Cepheid
Chicago Faucets
Cintas Corporation
CIVCO Medical Solutions
Clean Hands Safe Hands
Cleanis, Inc.
CleanSlate UV
ClorDiSys Solutions, Inc
Clorox Healthcare
Cogentix Medical
Construction Specialties, Inc.
Contec, Inc.
ConvaTec
Cook Medical
CS Medical, LLC
Cupron, Inc
Cura Surgical, Inc.
Current Technologies, Inc.
Curtain Care Plus
Datalogic
Daylight Medical
DDC Dolphin Ltd
De Nora
DebMed
DeRoyal
Detecto
Dexerials America Corporation
Dial Corporation, A Henkel Company
Diversey Care, a Division of Sealed Air
DQE, Inc.
dReiniger LLC
Ecolab
Eloquest Healthcare
Elyptol, Inc.
E-Mist Innovations, Inc.
Encompass Group, LLC
EndoChoice
Environmental Safety Technologies
EOS Surfaces, LLC
eShields Health, Inc
Esterline Interface Technologies
EvergreenUV
Evoqua Water Technologies
Faith Innovations
Filmop USA, LLC
fiteBac SkinCare LLC
Follett Corporation
G & K Services
Gabriel Scientific
GE Healthcare
Georgia-Pacific Professional
GOJO Industries, Inc.
Greiner Bio-One
Halosil International, Inc.
Halyard Health
Hardy Diagnostics
Healthcare Laundry Accreditation Council
Healthcare Purchasing News
Healthmark
Hepacart
Highland Health Technologies
Hill-Rom IT Solutions
Hospira
Hospital Safety Solutions
Hospital Therapy Products
HRA Research and Analytics
Hygie
Hygiena
ICP Medical
ICU Medical, Inc.
i-Health
ILC Dover, LP
Indigo-Clean
Infection Prevention Technologies
Inpro
Insight Medical Resources
Invendo Medical, Inc.
IrriMax Corporation
Isolation Door Caddy, LLC
ISSA
ITUS Healthcare
J&M Enterprise
Johnson & Johnson
Joint Commission Resources
Just Manufacturing Company
Key Source International
Key Surgical, Inc.
Kimberly Clark Professional
Kontrol Kube by Fiberlock
Kwalu
Lee Antimicrobial Solutions LLC
LifeAire Systems
Lighthouse Healthcare Partners
LiquiTech
Loyola University Chicago School of Nursing
Magnolia Medical Technologies
mAiRiner Infection Prevention & Control Solutions
Man & Machine, Inc.
Marda Medical Inc
Marlux Medical
Maxair Systems
Medegen Medical Products
Medical Action Industries
Medical Indicators
Medline Industries, Inc.
Medtronic
MEIKO
Metrex Research
Microchem Laboratory
Micro-Scientific LLC
Midas+, A Xerox Company
Molnlycke Health Care
N2 Biomedical LLC
Nanosonics, Inc.
National Healthcare ED
Neogen Corporation
Nephros
NEXT Medical Products
7Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
mission and your commitment to infection prevention.
APIC’s Strategic Partner Program (SPP) acts as a framework for industry partners to support APIC in its mission of creating a safer world through the prevention of infection. Serving as a robust and comprehensive platform, the SPP provides high visibility to participants through consistent recognition throughout the year.
The program contributes to APIC’s capacity to provide a range of infection prevention educational programs and activities.
The SPP is invaluable to companies that want to visibly demonstrate commitment to the field and be recognized as market leaders by the more than 15,000 professionals who are APIC members.
Don’t let your competitor outgain customer leads. Attend APIC 2017!
Nexus Medical
NIKO Construction Supply
NIOSH/National Personal Protective Technology Lab
Noble Biomaterials, Inc.
Novaerus
Nozin / Global Life Technologies Corp.
Olympus America, Inc.
On the Right Track Systems, Inc.
OpGen, Inc.
Outpatient Surgery Magazine
Oxford Immunotec, Inc.
Pall Medical
Patient Safety & Quality Healthcare
PDI
Phigenics
PhoneSoap
Precept Medical Products
Prime Medical
Process Cleaning Solutions, Ltd.
Pure Medical Solutions
Pure Processing, LLC
PureWick, Corp.
Q-Centrix
Quorum Technologies Inc.
R&R Lotion, Inc.
Rada - A Kohler Company
Ray Enterprises LLC
RayVio Corp
ReadyDock, Inc.
ReadyList, Inc.
Resurgent Health and Medical
Retractable Technologies, Inc.
RL Solutions
Roche Diagnostics
Royal Arms Medical, Inc.
Rubbermaid Commercial Products
RyMed Technologies, LLC
Sage Products
Sanicheck by Simoniz
San-I-Pak Pacific, Inc.
Sanipur US LLC
Sanuvox Technologies
Scanlan International Inc.
Seal Shield, LLC
Sentri7
Serim Research Corporation
Sherwin-Williams
Sign 4, LLC
Silentia Inc.
SirCare
Sizewise
SmartSleeves by ClearBags
Sol Millennium Medical Inc.
SP Concepts
Special Pathogens Laboratory
Spectra254
Stericycle, Inc.
Steriliz UV Disinfection
STERIS Corporation
STETHO-SHIELD, LLC
Stone Medical Corporation
Strongarm Healthcare
SunMed
Super Brush LLC
SureWash
Surfacide
Suzhou Ryan Nanomedicine Co., Ltd.
Swan Valley Medical, Incorporated
SwipeSense
Symmetry
Technicuff Corp.
Technologies Solutions Group
The HUBSCRUB Company
The Joint Commission
The Ruhof Corporation
The Society for Healthcare
Epidemiology of America
TheraDoc | Premier
Theraworx
Thermomedics, Inc.
TIDI Products
TOMI Environmental Solutions, Inc.
Trinity Guardion
Tru-D SmartUVC
Truven Health Analytics
TSI, Inc.
UMF Corporation / PerfectCLEAN
UV Angel
Verathon
VigiLanz Corporation
Vi-Jon
Virox Technologies, Inc.
VSS DeviceTrak
Waterlogic USA
Whitehall Mfg./Acorn Vac
Xanitos, Inc.
Xenex
ZOONO USA LLC
* Denotes current APIC Strategic Partner
8 www.apic.org/ac2017
The largest annual audience of infection preventionists who influence product/service evaluation and purchasing for healthcare facilities.
A complimentary post-event attendee list to keep the conversation going with attendees after the event. (Post event attendee list
includes: company name,
contact name and mailing
address. APIC does NOT
distribute phone, fax or e-mail.)
APIC Delivers
Opportunities to drive your product or service through pre- and post-event promotions.
9Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
Exclusive exhibit hall hoursoffering uninterrupted networking time. Workshops and educational sessions are not scheduled during these times, thereby eliminating any competition to the Exhibit Hall. Condensed exhibit hours keep traffic high and the need for additional exhibit staff low.
Quality leads from dedicated infection prevention and control professionals who are eager to learn about your products and services in order to improve outcomes in their facilities.
Complimentary lunch in the hall for attendees, so they don’t have to leave the convention center. This allows them to maximize their time spent with exhibitors.
Housing ratesas low as $165/night; some include complimentary breakfast and internet.
10 www.apic.org/ac2017
Exhibit Information
All booths are standard 10’x 10’ units or multiples thereof (minimum rental).
LINEAR BOOTH SPACE:Individual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’, 10’ x 40’, etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $28.50. Be sure to include any corner premium fees that may apply.
$200 corner premium applies to any corner linear booth space.
LINEAR BOOTH SPACE:
$2,850 per 10’ x 10’ space
ISLAND BOOTH SPACE:
$14,600 per 20’ x 20’ island
$21,900 per 20’ x 30’ island
$29,200 per 20’ x 40’ island
$32,850 per 30’ x 30’ island
$43,800 per 30’ x 40’ island
$58,400 per 40’ x 40’ island
$73,000 per 30’ x 50’ island
$87,600 per 40’ x 60’ island
BOOTH PACKAGE DETAILSn 4 complimentary exhibitor booth staff registrations per 10’x10’ booth:
This registration allows access to the exhibit hall only. Sessions and receptions are NOT included. Additional booth staff badges may be purchased for $100. Full conference exhibitor badges that include access to sessions and receptions may be purchased.
n Exclusive exhibit hall hours: No educational sessions will be held during this time.
n Booth identification sign: Complimentary 7” x 44” ID sign with company name and booth number.
n Complimentary Exhibit Hall Only VIP passes for clients: 20 passes per company.
n Draped back wall and side rails.
n 24-hour perimeter security services.
n Company name, description, product, and brand name listing in onsite Exhibitor Directory, as indicated in the application and contract for exhibit space.*
n Ability to rent the APIC 2017 pre-show attendee list: Only signed-up exhibitors are permitted to rent the pre-show attendee list. The service manual will contain an order form for the list. APIC does not distribute attendees’ phone, fax, or email addresses in attendee lists. This information, however, may be captured when attendees visit your booth and you scan their badge using a lead retrieval unit. Lead retrieval machines may be rented using the order form found in the exhibitor service manual.
n Complimentary one-time use of the APIC 2017 post-show attendee list: Exhibitors are automatically sent the list within two weeks of the show. APIC does not distribute attendees’ phone, fax, or email addresses in attendee lists.
n Preferred selection time to reserve booth space for the 2018 APIC Annual Conference (June 13-15, in Minneapolis, MN) before space opens to non-exhibiting companies.
*If booth space confirmed and paid in full by April 14, 2017.
Become an APIC Strategic
Partner to receive
discounted booth rates!
Badge Type# of Badges
included PER 10’x10’ space**
Exhibit Hall Access
Educational Session Access
Ability to Earn Continuing
Education for Attending Sessions
Conference Materials (Totebag,
Program, etc)
Lunch Tickets & Access to Welcome
Reception
Exhibitor Registration
4 Yes No No Exhibitor Directory Only
NoTickets available
a la carte: Reception - $100
Additional Exhibitor Registrations ($100)
unlimited Yes No No Exhibitor Directory Only
NoTickets available
a la carte: Reception - $100
CE Exhibitor Registration ($485)
0 Yes Yes Yes Yes Yes
**For example, if you have a 10’x20’, you get eight Exhibitor Registrations.
QUESTIONS? Contact [email protected]
BADGE ALLOTMENTSBadge allotment is as follows:
11Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
EXHIBIT HALL SCHEDULE
Monday, June 12
8 a.m.–5 p.m. Exhibitor Installation
Tuesday, June 13
8 a.m.– 5 p.m. Exhibitor Installation
Wednesday, June 14
7–9 a.m. Exhibitor Installation
9-10 a.m. Show Management Booth Inspection & Final Preparations for Show Opening
10:30 a.m.–1:30 p.m. Exhibit Hall Open (exclusive hours)
Thursday, June 15
11:15 a.m.–2:15 p.m. Exhibit Hall Open (exclusive hours)
Friday, June 16
10:30 a.m.–1 p.m. Exhibit Hall Open (exclusive hours)
1–7 p.m. Exhibitor Dismantle
Saturday, June 17
7–10 a.m. Exhibitor Dismantle
This schedule is tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. A final schedule will be included in your Exhibitor Services Manual and posted on the APIC website.
Exclusive Exhibit Hall
Hours
Booth Reservation Procedure1. Go to www.apic.org/ac2017
2. Click “Exhibits/Sponsorships,” then “For Exhibitors/Sponsors.”
3. Complete the Application for Space. If your company isn’t listed on the website, or you don’t know your password, email [email protected].
4. At the end of the online application process, you’ll be asked to supply payment for a 50% deposit of your anticipated booth fees. The following payment options will be accepted online.
Credit cards: Amex, Visa, and MasterCard Check: Select the “check” payment option at the end of
the online application process and make the check payable to “APIC” and mail to: APIC 2017 Exhibits Department, 512 Herndon Parkway, Suite D, Herndon, VA 20170
Questions?APIC 2017 Annual ConferenceExhibits Department512 Herndon Parkway, Suite DHerndon, VA 20170Phone: 703-964-1240 ext. 170Fax: [email protected]
Before Submitting:Please read the enclosed exhibit rules and regulations prior to submitting a signed contract. Also review the floor plan enclosed in this prospectus, as well as the online floor plan at www.apic.org/2017floorplan.
After Submitting:Once your contract is received, a booth confirmation will be emailed to the contact’s email provided within 10 business days.
Reservation Deadline:There is no deadline to reserve a booth. APIC will continue to sell booths until the hall sells out. Potential exhibitors are encouraged to submit applications early so they secure their booth of choice and to ensure a listing in the exhibitor directory. The deadline to be listed in the exhibitor directory is April 14, 2017. Any application received after this date will be processed; however, it may not be listed in any onsite publications.
Cancellation Policy:Any exhibitor who cancels all of purchased booth space on or prior to March 8, 2017, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 8, 2017 will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager.
Space ReductionShould an exhibitor reduce the size of its contracted booth space on or before March 8, 2017, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge will be refunded up to a maximum of $5,000. After March 8, an exhibitor is permitted to reduce the size of their contracted space; however, no refunds will be given and there will be no service charge. Show Management has the right to reassign the exhibitor to a different booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager.
12 www.apic.org/ac2017
the exhibit rental fees will be made which is the limit and extentof APIC’s liability for such cancellation. All cancellation requests must be submitted in writing to the APIC Exhibits Manager.
7. Contractor Services. An official contractor will provide all services in the exhibit area. Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc., will be included in the Exhibitor Services Manual to be forwarded from the official contractor in April 2017. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Under no circumstances will APIC or the Oregon Convention Center assume responsibilities for loss or damage to goods consigned to the official contractor. Advance shipments of exhibit material must be made to official contractor as specified in the Exhibitor Services Manual. Should any shipments not be made as specified in the manual it will be removed by the official contractor and stored until the hall is ready to accept materials for the exhibition and all costs involved will be charged to exhibiting company. Exhibitors are responsible for all information provided in the Exhibitor Services Manual.
8. Arrangements of Exhibits. Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. The show management reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape or other covering material will be placed to cover unsightly wires, unfinished backwalls exposed waterpipes or hoses, etc. at the exhibitor’s expense.
9. Booth Design. The regulations listed herein are not intended to unduly restrict exhibits as to either design or utility. The spirit in which the rules are presented is to create and maintain an open atmosphere on the exhibit floor. In designing exhibits, traffic flow, good judgment and consideration for neighboring exhibitors and attendees should be primary objectives. Every effort has been made to ensure the accuracy of all information distributed by APIC; however, due to the ever-changing needs and maintenance schedules of facilities, such as the Oregon Convention Center, up-to-the-minute information is not always available. With this in mind, we remind all exhibitors that APIC, the Oregon Convention Center and its contractors or agents can make no warranties as to the accuracy of floor plans issued in conjunction with or pertaining to the exposition. If locations of building columns, utilities or other architectural components of the facility are considerations in the construction of an exhibit, it is the responsibility of the exhibitor and/or his/her agent to physically inspect the facility to verify all dimensions and locations.
IN-LINE BOOTHS: In-line booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. Regardless of the number of in-line booths utilized, (e.g., 10’ x 20’, 10’x 30’, 10’ x 40’, etc.), display materials must be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 feet is allowed only in the rear half of the booth space, with a 4-foot height restriction imposed on all materials in the remaining space forward to the aisle. When three or more in-line booths are used in combination, as a single exhibit space, the 4-foot height limitation is applied only to that portion of exhibit space that is within 10 feet of an adjoining booth. A Perimeter Booth is an in-line booth that backs to an outside wall of the exhibit facility rather than to another exhibit. All guidelines for in-line booths apply to Perimeter Booths except that the maximum back wall height is 12’. APIC does not allow end cap booths, meaning booths exposed to aisles on three sides and composed of two 10’x10’ booths)
ISLAND BOOTHS: Island booths are any size booths exposed to aisles on all four sides.
Supplementary regulations governing such exhibits are the following.
A. The entire cubic content of the space may be used up to the maximum allowable height of 20’ including signage, hanging or stationary, banners, trusses and hanging lighting systems. Any hanging signage will be hung at 20’ from the floor to the top of the sign.
B. Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or for hanging products). The base of the canopy should not be lower than 7 feet from the floor within 5 feet of any aisle. Canopy supports should be no wider than 3 inches. This applies to any booth configuration that has a sight restriction. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules.
C. Island Exhibitors should adhere to the following minimum guidelines when determining booth lighting.
• No lighting fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space.
• Lighting should be directed to the inner confines of the booth space. Lighting must not project onto other exhibits or show aisles.
• Lighting that is potentially harmful, such as lasers or ultraviolet lighting, must comply with facility rules and be approved in writing by exhibition management.
• Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.
Each exhibitor will be provided with an official Exhibitor Services Manual. The Exhibitor Services Manual describes the type and arrangement of exhibit space and the standard equipment provided by Show Management for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the Exhibitor Services Manual. In the sole opinion of Show Management, any exhibit that fails to conform to the Exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. Each exhibitor is
1. Official Exhibit ScheduleMonday, June 12 8 a.m.-5 p.m. Exhibitor Installation
Tuesday, June 13 8 a.m.-5 p.m. Exhibitor Installation
Wednesday, June 14 7-8 a.m. Exhibitor Installation
8-10 a.m. Show Management Booth Inspections / Final Show Ready Preparations
Wednesday, June 14 10:30 a.m.-1:30 p.m. Exhibit Hall open (exclusive time)
Thursday, June 15 11:15 a.m. – 2:15 p.m. Exhibit Hall open (exclusive time)
Friday, June 16 10:30 a.m.-1 p.m. Exhibit Hall open (exclusive time)
1-7 p.m. Exhibitor Dismantle
Saturday, June 17 7-10 a.m. Exhibitor Dismantle
If the official exhibit hall schedule changes, all exhibitors will be notified in writing.
2. Show Management. The exhibition is organized and managed by APIC. Any matters not covered in these Rules and Regulations are subject to the interpretation of the APIC Board of Directors and the APIC CEO or their designee, and all exhibitors must abide by their decisions. Exhibitors must comply with the Oregon Convention Center policies and procedures. The Show Management shall have full power to interpret, amend and enforce these rules and regulations, provided any amendments, when made,are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with preceding sentence.
3. Assignment of Booth Space. Booth assignments are made on a first-come first-served basis. Visit our website at www.apic.org/2017floorplan for regular floor plan updates. The floorplan is subject to change. A 50% deposit, payable to APIC, must accompany the application. Applications without deposits will not be processed. APIC does not permit end-cap booths, meaning a 10’x20’ booth that is exposed to aisles on three sides. APIC also does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another. Example: If an exhibitor wants to purchase two 10’x20’ spaces across the aisle from one another, this would not be permitted.
4. Installation and Dismantle of Exhibits. Show Management reserves the right to fix the time for the installation of a booth prior to the show opening and for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. Installation must occur only during the installation times designated in the Exhibitor Prospectus. All booths must be properly installed, fully operational and show-ready no later than 8 am on June 14, 2017 for the final inspection of the exhibit hall by show management. Dismantle may not begin until after 1 pm on June 16, 2017 , and must be completed by 10 am on June 16, 2017. Early dismantle and/or removal of an exhibit may result in the loss of exhibit privileges for future shows. The hours in Rule 1 are tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. Exhibitors are expected to make travel arrangements in accordance with this schedule. If erection of any exhibit has not started by 8 am on June 14, 2017 the APIC Exhibits Manager or his or her designee shall order the exhibit to be erected and the exhibitor billed for all charges incurred. Each exhibitor will complete arrangements for removal of his or her material from the Oregon Convention Center in accordance with the instructions provided in the Exhibitor Services Manual. All material must be packed and picked-up by 10 am on June 17, 2017. Any material not called for by said time and date will be shipped at the exhibitor’s expense, by a carrier selected by the official drayage contractor. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours.
5. Failure to Occupy Space. Space not occupied by 8 am on June 14, 2017 will be forfeited by exhibitors and their space may be resold, reassigned or used by the exhibit management without refund.
6. Rates, Deposits and Refunds. Space will be rented at the rate of $2,850 per 10’ x 10’ linear space in accordance with the application form, with a $200 additional charge for each corner assigned. Island booth prices are $3,650 per 10’x10’ island or $36.50. For Preferred exhibitors, meaning 2017 APIC Strategic Partner companies, space will be rented at the rate of $25.50 per 10’x10’ linear space in accordance with the application form, with a $200 additional charge for each corner assigned. Island booth prices are $3,300 or $33.00 per square foot. No application will be processed or space assigned without a deposit in U.S. funds in the amount of 50% of the total cost. Space must be fully paid for by March 8, 2017. If assigned space is not paid for by March 8, 2017 it may be reassigned at the discretion of Show Management. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether or not the Show Management enters into a further lease for the space involved. Any exhibitor who cancels all of purchased booth space on or prior to March 8, 2017, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 8, 2017 will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager. Should an exhibitor reduce the size of their contracted booth space on or before March 8, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge,will be refunded up to a maximum of $5,000. After March 8, an exhibitor is permitted to reduce the size of their contracted space; however no refunds will be given and there will be no service charge. Show Management has the right to reassign the exhibitor to a different booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager. In the event that fire, strike or other circumstances beyond the control of the management causes the exhibit to be cancelled, full refund of
Exhibit Rules and Regulations
Exhibit Rules and Regulations
13Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions. All demonstrators or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety or persons watching demonstrations and other promotional activities. Island booths are restricted to 20’ in height. All booths must be carpeted. Exhibiting companies are responsible for furnishing, cleaning and carpeting their booths. Any booth(s) not carpeted by 8 am on June 14, 2017, will be carpeted by Show Management at the exhibitor’s expense. All exhibits must comply with the public accommodation provisions of the Americans with Disabilities Act of 1991 (ADA). Any exhibit with raised flooring must be ramped.
10. Subleasing of Space. Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by them.
11. Conduct. All exhibits will be to serve the interest of APIC members and will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a whole. Show management reserves the right to request the immediate withdrawal of any exhibit that APIC believes to be injurious to the purpose of APIC. Management reserves the right to refuse to admit to and eject from the exhibit building any objectionable or undesirable person or persons. The use of sideshow tactics or other undignified methods considered by APIC to be objectionable are expressly prohibited in the exhibition area and in any meeting room.
12. Type of Exhibiting Companies. The purpose of the exhibition is to further the education of conference attendees through product and service displays and demonstrations. Products or services exhibited must be pertinent to the attendees’ professional interest. APIC reserves the right to restrict who may exhibit at the conference and exhibit sales activities that it deems inappropriate or unprofessional. In addition, APIC reserves the right to prohibit any company, association, or entity from exhibiting at the conference who has products or services that compete with the products and services APIC provides.
13. Exhibitor-Sponsored Events. No exhibitor-sponsored event, meeting, seminar, reception, focus group or similar function to which conference attendees are invited may be held during the official APIC Conference events nor can the topic or event title conflict with an official APIC event topic or title. Please consult the APIC website for a schedule-of-events, or contact the APIC Exhibits Department at 703-964-1240, ext. 160.
14. Exhibitor’s Personnel. Exhibitor badges will be made available to the official company representatives for distribution to exhibitor personnel. The official APIC badge must be worn whenever a representative is in the exhibit hall. All personnel representing the exhibitor or his or her agents on the exhibit floor during installation and dismantling must be properly identified. Each exhibit must be fully operational and staffed during the open exhibit hours as defined in Rule 1. Booths should be manned by company specialists who are qualified to discuss details of their company’s products or services. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of nonexhibiting firms is strictly forbidden and may result in immediate eviction from the conference.
15. Selling Products/Merchandise. Selling of products or merchandise on the exhibit floor is strictly prohibited and may result in immediate eviction from the conference.
16. Sound Devices, Lighting, and other Presentation Devices. Public address, sound producing or amplification devices that project sound must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitor and their patrons, nor cause the aisles to be blocked. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Noise levels must be held to a 70-decibel maximum at all times. Show Management will monitor the 70-decibel regulation on-site. If an exhibitor is in violation of the 70-decibel regulation, they will receive one warning. If the exhibitor continues to operate noisemaking exhibits in excess of 70-decibels after the first warning, Show Management reserves the right to cut the power of the offending mechanism, or otherwise ensure the noisemaking mechanism is shut off. Any expenses incurred in this instance will be the sole responsibility of the exhibitor. Any form of attention-getting devices or presentations must be terminated when crowds obstruct aisles or infringe upon another exhibitor’s display. APIC reserves the right to restrict the use of glaring lights or objectionable lighting effects. Music, whether vocal or instrumental, is prohibited.
17. Handout Materials. Promotional give-aways and exhibitor prize drawings will be permitted. All hand-out materials are expected to be of professional nature. APIC reserves the right to disallow any material that it believes to be inappropriate. No exhibitor may use APIC name or any of its affiliate organizations in conjunction with any promotional activity or award in the exhibit hall without the expressed written consent of APIC.
18. Solicitation of Exhibitors. No persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of APIC.
19. Fire, Safety and Health. The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths.
20. Labor Rules and Regulations. Labor rules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the official contractor at established rates. Labor order forms will be included in the Exhibitor
Services Manual.
21. Storage. The exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the exhibition. APIC assumes no responsibility for damage or loss of packing boxes or crates.
22. Food and Beverage. Exhibitor distribution of food and beverages for consumption in the building is prohibited, except with written permission from Show Management. All requests must be submitted in writing.
23. Liability and Security. APIC makes no warranty, expressed or implied, that security measures will avert or prevent occurrences that may result in loss or damage. Each exhibitor must make provisions for the safe guarding of his or her goods, materials, equipment and display at all times. APIC will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, accident or other causes. APIC will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold harmless against such claim. The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any government authority and of the contracted facility. The exhibitor will pay and save APIC, its Board, members, staff, and representatives, the City of Portland, and the Oregon Convention Center harmless from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring within the Oregon Convention Center or property adjacent thereto occasioned by any act, neglect, or wrongdoing of the exhibitor or any of its officers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect APIC, the city of Portland and the Oregon Convention Center against any and all such claims or demands. Each exhibitor shall be responsible for securing and maintaining the following insurance coverages at the exhibitor’s expense:(a) Workman’s compensation insurance coverage for exhibitor’s employees which shall be incompliance with the laws of the State of Oregon; (b) Commercial general liability insurance with policy limits of $1,000,000 for combined single limit coverage to include: comprehensive form, premises/operations, contractual, broad form property damage and products/completed operations, providing for terms of coverage to be effective from on or before June 14-16, 2017 which shall include exhibitor’s move in and moveout. Such insurance shall cover any and all damage or injury to any and all persons arising out of such person’s attendance at the exhibitor’s exhibit during the term of APIC’s 2017 Annual Educational Conference and International Meeting. (c) Other insurance: Each exhibitor acknowledges that it is responsible for obtaining any additional insurance coverage solely at its own expense, in such amounts as it deems appropriate to comply with its obligations here under and for its own protection.
24. Trademarks. APIC will be held harmless for any trademark, trade name, copyright or patent infringement on any printed materials belonging to or distributed by any exhibitor. Use of the Oregon Convention Center logo, design, trademark, trade name, patent, copyrighted work or symbol must be approved in writing by the Oregon Convention Center marketing department. Use of the APIC logo, design, trademark, trade name, patent, copyrighted work or symbol must be approved in writing by APIC’s marketing department.
25. Photographing of Exhibits. Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to or photographing or videotaping its exhibit. The taking of pictures, other than by the official photographer, is expressly prohibited during setup, dismantling and non-exhibit hours, and cameras will not be allowed on the exhibit floor during these times. Only the exhibitor may grant permission to have its exhibit photographed, videotaped, or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request from Show Management or the official photographer to photograph the exhibit from outside the perimeter of the booth.
26. List Publication. The list of APIC exhibitors, in whole or in part, shall not be published other than in APIC official publications.
27. Facility Use. All public function space in the Oregon Convention Center and host hotels is controlled by APIC. No function space will be released to exhibiting firms or other commercial firms for social functions without the permission of Show Management. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or guests of APIC by exhibiting firms other than on the exhibit floor during the stated hours (see Rule 1) is expressly prohibited.
28. Violations. APIC may at its discretion take away all or part of future exhibiting privileges for violations of the Rules and Regulations. In addition, violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of APIC forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit to APIC all monies paid or due. Upon evidence of violation, APIC may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages that APIC may incur thereby.
29. Severability. All agreements and covenants contained herein are severable, and in the event any of them shall beheld to be invalid by any competent court, this agreement shall be interpreted as if such valid agreements or covenants were not contained rein.
30. Contact. For questions or more information, please contact: APIC Exhibits Manager, 512 Herndon Parkway, Suite D, Herndon, VA 20170. Phone: 703-964-1240 ext. 160Fax: 703-964-1246E-mail: [email protected]
14 www.apic.org/ac2017
Pick 5 scattered booth numbers and indicate them on your application.
APIC does not permit End-cap booths, meaning a 10’ x 20’ booth that is exposed to aisles on three sides.
APIC does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another.
Individual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’, 10’ x 40’, etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $28.50. Be sure to include any corner premium fees that may apply.
GENERAL SERVICE CONTRACTOR
Freeman is the official general service contractor for APIC 2017 and will provide all services in the exhibit area. Freeman can be reached at 775-355-4600 or [email protected].
Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc., will be included in the exhibitor services manual that will be posted on the Freeman website (www.freemanco.com) in March 2017. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Exhibitors are responsible for all information provided in the exhibitor services manual.
Booth Selection
F149 D135
D134
D136
F150
E145
F151
E144
D137
E146
F152
E147
D133
E142E143
D138
D139
E141
D140
E148
A107
B117
C122
C124
C123
B116
B115
B114
B112
B113
A106
A105
C126
C125
C120
C121
B119
B118
B110
B111
A109
A108
A103
A104
A102
A101
C127
C128
D129D130D131D132
4'
F149
D135
D134
D136
F150
E145
F151
E144
D137
E146
F152
E147
D133
E142
E143
D138
D139
E141
D140
E148
A107
B117
C122
C124
C123
B116
B115
B114
B112
B113
A106
A105
C126
C125
CM
EETINGROOMS
C120
C121
PRE-FUNCTIO
NC
B119
B118
BM
EETINGROOMS
EXHIBIT B
B110
B111
A109
A108
A103
A104
AM
EETINGROOMS
PRE-FUNCTIO
NA
EXHIBIT A-1EXHIBIT A
GENERAL STORAGE
H
P
P
H
P
H
P
E
P
EP
P
H
P
PE
HE
P
E
FIRE LANE FIRE LANE
P H P
H
P
E
H
H
TREE TREE
EXHIBIT CEXHIBIT D
EXHIBIT E
FirstAid
Wom
enM
en
Food Court Food Court
Wom
en
Wom
en
Men
Men
Food Court
FirstAid
Wom
en
Men
WomenMen
Fo
od
Cou
rtF
oo
dC
ourt
Men WomenFood Court
Men
Wom
en
Men
Wom
en
Men
Wom
en
Wom
enM
enF
oo
dC
ourt
FirstAid
KITCHEN
75 - POSTER BOARDS
20'16'-8"
20'
12'
12' 12' 12' 12' 12' 12' 12' 12' 12' 12' 12'
20'
Entrance
Ent
ranc
e
237
30'
20'238
20'
244
20'
248
250
20'
251
20'
20'
256
20'
257
30'
260
264265
266267
268269
272273
20'
20'274
345
30'
20'
351
353
356357
358359
360361
364365
366367
368369
373
20'
20'
437
30'20'
445
20'
20'
450
20'
451
20'
20'
456457
20' 458
460461
464465
20'466
468469
473
475
536
30'
30'
545
20'
551
20'
20'
556
20'
557
559
560561
564
20'
565
20'
568569
572573
574575
637
30'
30'
644
20'
645
20'
20'
651
20'
20'
656657
658659
660661
745
20'
20'
751
20'
20'
756757
758759
760761
800801
802803
804805
808
30'
30'
816
20'
40'
826
60'
30'
836
30'
30'
845
847
856
20'
857
859
860861
901
20'
905
909
30'
30'
917
30'
30'
937
40'
30'
944
20'
945
20'
20'
950
40'
20'
956957
20'
20' 958
960
10001001
10021003
20'1004
1017
1021
20'
20'
1027
20'
30'
1051
40'
20'
1057
20'
1061
1100
20'
1101
1103
11041105
1108
30'
30'
11161117
1121
20'
20'
1127
20'
20'
1135
60'
70'
1156
20'1159
20'
20'1160
12001201
20'
30'1202
1204
1209
20'
30'
1216
1219
1221
20'
1227
1229
1251
20'
1257
1301
20'
1305
20'
1311
20'
1317
20'1318
30'1321
20'
13261327
40'
30' 1328
1337
30'
30'
1345
30'20'
1350
20'
1351
20'
13561357
1359
1361
14001401
14021403
1404
20'
1405
20'
14101411
14121413
14161417
14181419
1420
20'
1421
20'
14501451
20' 1452
14561457
14581459
14601461
15001501
15021503
15041505
20'1506
15101511
20'
20' 1512
1516
20'
1520
20'
1527
20'
30'
1536
40'20'
1542
30'
1543
20'
1547
1550
20'
1551
20'
20'
15561557
15581559
15601561
16001601
16021603
16041605
16061607
1611
1613
1616
30'
30'
1627
20'
30'
1637
20'
1643
20'
30'
1651
1653
16561657
16581659
16601661
1700
1702
1704
1706
1710
1712
1736
20'
1750
1752
1756
1758
1760
10'10'
10'
10'
10'
10'
10'
10'
10'
10'
20'
10'
10'
10'
10'
20'
20'
10' 10'
10'
10'
20'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
20'
20'
10'
10'
10'
10'
10'
15'
10'
20'
10'
20'
10'
19'-10"
10'-10"
10'
7'-10"
20'-3"
LEGEND
LOBBY ITEMS IN THIS AREA ONLY
Inventory as of 10/20/2016
Dimension10'x10'10'x20'10'x30'20'x20'20'x30'20'x40'30'x30'30'x40'30'x60'60'x70'
Size100200300400600800900
1,2001,8004,200
Totals:
Qty163
403
181049211
251
SqFt16,3008,000
9007,2006,0003,2008,1002,4001,8004,200
58,100
Portland Convention Center - Portland, Oregon
BOOTH COUNT
BLDG. LEGEND:
APIC ConferenceJune 14-16, 2017
File
Pat
h:O
:\NR
DC
\_Fl
oorP
lans
\Sho
ws\
2017
\06-
Jun\
APIC
Con
f\Api
c17
.dw
g|T
abN
ame:
11x1
7L
KRYSTAL K. MILLER, NRDC10/20/2016
By:
Job #:
AE:
Prod. AE:
Prod. Branch:
Started By:
Facility:
City & State:
Hall / Level:
DRAWING INFO
#430210Passport Line Item Number:
Scale:
Started:
PRODUCING BRANCHgisela, NRDC
10/20/2016R.W.
R.W.430210Custom
Portland, Oregon
Halls A-D
Portland Convention Center
REVISIONDate:
Disclaimer - Every effort has been made toensure the accuracy of all informationcontained on this floorplan. However, nowarranties, either expressed of implied, aremade with respect to this floorplan. If thelocation of building columns, utilities or otherarchitectural components of the facility is aconsideration in the construction or usage ofan exhibit, it is the sole responsibility of theexhibitor to physically inspect the facility toverify all dimension and locations. © Copyright 2007, Freeman Co. All rights reserved.
Confidential and Proprietary - the informationcontained herein is the proprietary information ofFreeman and by accessing the information, therecipient agrees to keep the informationconfidential and not disclose it to any third partywithout the prior consent of Freeman. Recipientalso agrees to only use the information for itsinternal evaluation purposes and for no otherpurpose, without the prior consent of Freeman.
For current booth availability, visit
www.apic.org/ 2017floorplan
15Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
F149 D135
D134
D136
F150
E145
F151
E144
D137
E146
F152
E147
D133
E142E143
D138
D139
E141
D140
E148
A107
B117
C122
C124
C123
B116
B115
B114
B112
B113
A106
A105
C126
C125
C120
C121
B119
B118
B110
B111
A109
A108
A103
A104
A102
A101
C127
C128
D129D130D131D132
4'
F149
D135
D134
D136
F150
E145
F151
E144
D137
E146
F152
E147
D133
E142
E143
D138
D139
E141
D140
E148
A107
B117
C122
C124
C123
B116
B115
B114
B112
B113
A106
A105
C126
C125
CM
EETINGROOMS
C120
C121
PRE-FUNCTIO
NC
B119
B118
BM
EETINGROOMS
EXHIBIT B
B110
B111
A109
A108
A103
A104
AM
EETINGROOMS
PRE-FUNCTIO
NA
EXHIBIT A-1EXHIBIT A
GENERAL STORAGE
H
P
P
H
P
H
P
E
P
EP
P
H
P
PE
HEP
E
FIRE LANE FIRE LANE
P H P
H
P
E
H
H
TREE TREE
EXHIBIT CEXHIBIT D
EXHIBIT E
FirstAid
Wom
enM
en
Food Court Food Court
Wom
en
Wom
en
Men
Men
Food Court
FirstAid
Wom
en
Men
WomenMen
Fo
od
Cou
rtF
oo
dC
ourt
Men WomenFood Court
Men
Wom
en
Men
Wom
en
Men
Wom
en
Wom
enM
enF
oo
dC
ourt
FirstAid
KITCHEN
75 - POSTER BOARDS
20'16'-8"
20'
12'
12' 12' 12' 12' 12' 12' 12' 12' 12' 12' 12'
20'
Entrance
Ent
ranc
e
237
30'
20'238
20'
244
20'
248
250
20'
251
20'
20'
256
20'
257
30'
260
264265
266267
268269
272273
20'
20'274
345
30'
20'
351
353
356357
358359
360361
364365
366367
368369
373
20'
20'
437
30'20'
445
20'
20'
450
20'
451
20'
20'
456457
20' 458
460461
464465
20'466
468469
473
475
536
30'
30'
545
20'
551
20'
20'
556
20'
557
559
560561
564
20'
565
20'
568569
572573
574575
637
30'
30'
644
20'
645
20'
20'
651
20'
20'
656657
658659
660661
745
20'
20'
751
20'
20'
756757
758759
760761
800801
802803
804805
808
30'
30'
816
20'
40'
826
60'
30'
836
30'
30'
845
847
856
20'
857
859
860861
901
20'
905
909
30'
30'
917
30'
30'
937
40'
30'
944
20'
945
20'
20'
950
40'
20'
956957
20'
20' 958
960
10001001
10021003
20'1004
1017
1021
20'
20'
1027
20'
30'
1051
40'
20'
1057
20'
1061
1100
20'
1101
1103
11041105
1108
30'
30'
11161117
1121
20'
20'
1127
20'
20'
1135
60'
70'
1156
20'1159
20'
20'1160
12001201
20'
30'1202
1204
1209
20'
30'
1216
1219
1221
20'
1227
1229
1251
20'
1257
1301
20'
1305
20'
1311
20'
1317
20'1318
30'1321
20'
13261327
40'
30' 1328
1337
30'
30'
1345
30'20'
1350
20'
1351
20'
13561357
1359
1361
14001401
14021403
1404
20'
1405
20'
14101411
14121413
14161417
14181419
1420
20'
1421
20'
14501451
20' 1452
14561457
14581459
14601461
15001501
15021503
15041505
20'1506
15101511
20'
20' 1512
1516
20'
1520
20'
1527
20'
30'
1536
40'20'
1542
30'
1543
20'
1547
1550
20'
1551
20'
20'
15561557
15581559
15601561
16001601
16021603
16041605
16061607
1611
1613
1616
30'
30'
1627
20'
30'
1637
20'
1643
20'
30'
1651
1653
16561657
16581659
16601661
1700
1702
1704
1706
1710
1712
1736
20'
1750
1752
1756
1758
1760
10'10'
10'
10'
10'
10'
10'
10'
10'
10'
20'
10'
10'
10'
10'
20'
20'
10' 10'
10'
10'
20'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
20'
20'
10'
10'
10'
10'
10'
15'
10'
20'
10'
20'
10'
19'-10"
10'-10"
10'
7'-10"
20'-3"
LEGEND
LOBBY ITEMS IN THIS AREA ONLY
Inventory as of 10/20/2016
Dimension10'x10'10'x20'10'x30'20'x20'20'x30'20'x40'30'x30'30'x40'30'x60'60'x70'
Size100200300400600800900
1,2001,8004,200
Totals:
Qty163
403
181049211
251
SqFt16,3008,000
9007,2006,0003,2008,1002,4001,8004,200
58,100
Portland Convention Center - Portland, Oregon
BOOTH COUNT
BLDG. LEGEND:
APIC ConferenceJune 14-16, 2017
File
Pat
h:O
:\NR
DC
\_Fl
oorP
lans
\Sho
ws\
2017
\06-
Jun\
APIC
Con
f\Api
c17
.dw
g|T
abN
ame:
11x1
7L
KRYSTAL K. MILLER, NRDC10/20/2016
By:
Job #:
AE:
Prod. AE:
Prod. Branch:
Started By:
Facility:
City & State:
Hall / Level:
DRAWING INFO
#430210Passport Line Item Number:
Scale:
Started:
PRODUCING BRANCHgisela, NRDC
10/20/2016R.W.
R.W.430210Custom
Portland, Oregon
Halls A-D
Portland Convention Center
REVISIONDate:
Disclaimer - Every effort has been made toensure the accuracy of all informationcontained on this floorplan. However, nowarranties, either expressed of implied, aremade with respect to this floorplan. If thelocation of building columns, utilities or otherarchitectural components of the facility is aconsideration in the construction or usage ofan exhibit, it is the sole responsibility of theexhibitor to physically inspect the facility toverify all dimension and locations. © Copyright 2007, Freeman Co. All rights reserved.
Confidential and Proprietary - the informationcontained herein is the proprietary information ofFreeman and by accessing the information, therecipient agrees to keep the informationconfidential and not disclose it to any third partywithout the prior consent of Freeman. Recipientalso agrees to only use the information for itsinternal evaluation purposes and for no otherpurpose, without the prior consent of Freeman.
For current booth availability, visit
www.apic.org/ 2017floorplan
16 www.apic.org/ac2017
Exhibitor Directory Entry Submissions Begins (link to be provided on this date) . . . . . . . . February 1
Exhibitor Service Kit Online at www.freemanco.com . . . . . . . . . . . . . . . . . . . . . . . . . . . . . March 1
Remaining 50% Exhibit Space Deposit Due (invoice is sent one month prior) . . . . . . . March 8
Exhibitor Directory Advertisement Reservation ($) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 3
Sponsorship Commitment Deadline for recognition in Onsite Program ($) . . . . . . . . . . April 3
Exhibitor Sub-Block Housing List Due . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 10
Exhibitor Directory Entry Due (link to be provided in service manual) . . . . . . . . . . . . . . April 17
Exhibitor Directory Advertisement Artwork Due ($) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 17
Advance Warehouse Shipping Begins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 12
Housing Deadline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 19
Advance Warehouse Shipping Cut-Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 5
Move-in Begins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 12
On-Site Shipping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 12–14
Exhibit Hall Opens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 14
Exhibit Hall Closes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 16
Move-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 16 -17
$ = Marketing/advertising opportunity for exhibitors for an additional fee. • The online exhibit hall floor plan will include the sponsor designation next to each exhibitor name.
Important Dates
17Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
For your convenience and to keep costs lower, APIC uses a housing bureau for its attendees and exhibitors. Please do not contact the hotels directly. Hotels cannot make reservations in the APIC block; reservations must be made through the housing bureau. Special APIC 2017 rate deadlines are individualized per hotel. Please refer to the Housing Chart. The APIC Housing Bureau is accessible through the APIC website: www.apic.org/ac2017.
Exhibitor Sub-Block ReservationsTo reserve a group of reservations, please contact the APIC Housing Bureau via phone 877-678-5263 x2 or [email protected] for a group housing contract. All groups will need to sign a separate housing contract prior to making hotel reservations. All group rooming lists will be due by April 10.
APIC Annual Conference 2017 Housing Information and Amenities Chart
HOTEL
Rate Per Night (single/double
occupancy)
Convention Center
Distance (miles/blocks)
Distance to Nearest Light Rail
Stop (miles/blocks)
APIC Shuttle
to Conven-
tion Center
High Speed Internet
Breakfast Included?
Business Center/
Fax?
Exercise Facility?
Parking Pool
Hilton Portland & Executive Tower *headquarters921 SW Sixth AvenuePortland, OR 97204
$195 1.7 mi Adjacent Y Complimentary in guest room N Y Y $43 Valet Y
Doubletree by Hilton Portland1000 NE Multnomah StreetPortland, OR 97232
$165 5 blocks 1 Block N Complimentary in guest room N Y Y $20 self
$25 valet Y
Portland Marriott Downtown Waterfront1401 SW Naito Pkwy, Portland, OR 97201
$216 2 mi 6 blocks Y Complimentary in guest room N Y Y $39 valet N
Embassy Suites Portland319 SW Pine St. Portland, OR 97204 $225 1.2mi 3 blocks Y Complimentary
in guest room Y Y Y $32 self $39 valet Y
The Benson Hotel Portland309 Southwest BroadwayPortland, OR 97205
$199 1.6 mi 2 blocks Y Complimentary in guest room N Y Y $40 over-
night N
Crowne Plaza Portland1441 NE 2nd Avenue, Portland, OR 97232 $196 0.5 mi .5 mi Y Complimentary
in guest room N Y Y $20 self $23 valet Y
Portland Marriott City Center 520 SW Broadway, Portland, OR 97205 $210 1.9 mi 3 blocks Y Complimentary
in guest room N Y Y $41 valet N
Courtyard Convention Center435 NE Wasco StreetPortland, OR 97231
$225 4 blocks 2 blocks N Complimentary in guest room N Y Y $25 Self
$25 valet Y
The Paramont Hotel Portland808 SW Taylor StreetPortland, OR 97205
$195 2 mi 1 block Y Complimentary in guest room N Y Y $39 valet N
Courtyard City Center Portland550 SW Oak Street, Portland, OR 97204 $184 1.5 mi 1 block Y Complimentary
in guest room N Y Y $38 valet N
Housing
HOTEL RESERVATION SCAM INFORMATIONThe APIC 2017 Travel Portland Housing Department is a part of Travel Portland (Portland’s Convention and Visitors’ Bureau). It is the ONLY official housing bureau for the APIC Annual Meeting, and is handling all hotel reservations for the conference. Any communications coming from Travel Portland’s Housing Department will be from @travelportland.com or identified as APIC 2017 - Portland Housing Department. Please do not give your credit card information or make any reservations with any other housing bureau, housing company or convention housing appearing to represent Travel Portland, the Portland Housing Department, APIC, and/or the APIC 2017 - Portland Housing Department. These companies, frequently based out of Las Vegas and going by names such as Exposition Housing, Expo Housing Group, Convention Housing, et. al, appear to offer lower rates for hotel rooms and are a SCAM. We are not able to verify the authenticity of such companies, and will not be able to provide resolution to issues related to such reservations.
18 www.apic.org/ac2017
As a sponsor of APIC 2017, your company has the opportunity to support the delivery of relevant, timely, and accredited education for infection preventionists (IPs). This support can be in the form of unrestricted educational grants, advertising, sponsorships, and other marketing opportunities.
APIC 2017 expects to host more than 240 exhibitors. We want to welcome you to this large gathering of exhibitors in infection prevention and control.
We also want to help you stand out from the competition. Optimize your exposure by selecting the perfect combination of sponsorship activities that will enhance your presence and visibility at the conference. • Maximize your brand exposure
to infection preventionists from a variety of practice settings with sponsorships.
• Increase your booth traffic through targeted advertising options.
• Promote innovations in your products and services by hosting an educational symposium.
FOR MORE INFORMATION, CONTACT:
Jennifer KerhinAPIC 2017 Sponsorship Manager301-200-4616 ext. 101
SPONSORSHIP BENEFITSAPIC 2017 recognizes multiple levels of support; all conference advertising, sponsorships, symposia and receptions are chosen individually but may be combined to achieve the listed sponsor levels.
All sponsors are acknowledged on the APIC 2017 website and on onsite signage.
Platinum Sponsors EQUAL TO OR GREATER THAN $40,000
• Logo and hyperlink on conference website home page
• Logo listing in all pre-conference marketing and onsite signage
• Large onsite banner displaying logo• Platinum sponsor floor sticker in front
of exhibitor booth• One full-page advertisement in Exhibitor Directory
Gold Sponsors EQUAL TO OR GREATER THAN $25,000
• Logo and hyperlink on conference website • Logo listing in all pre-conference marketing and
onsite signage• Gold sponsor floor sticker in front of exhibitor booth• 1/2 page advertisement in Exhibitor Directory
Silver Sponsors EQUAL OR GREATER THAN $15,000
• Logo and hyperlink on conference website • Silver floor sticker in front on exhibitor booth• Logo listing in all pre-conference marketing
and onsite signage• 1/4 page advertisement in Exhibitor Directory
Bronze Sponsors EQUAL OR GREATER THAN $5,000
• Logo on conference website • Logo listing in all pre-conference marketing and
onsite signage• Bronze floor sticker in front on exhibitor booth
Conference Contributors LESS THAN $5,000
• Text listing on onsite signage
GOLD SPONSOR
APIC 2017 Sponsorship Opportunities
19Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
Sponsorships
Professional Development Lounge $20,000
Help develop the professional capabilities of APIC attendees.
You are a successful company with accomplished employees, and we know that you have great resources on professional development. We also believe that you would appreciate the chance to share these resources with infection preventionists. This lounge will provide you with the perfect opportunity to interact with APIC attendees and share with them your professional development resources.
Located in the exhibit hall, this lounge will be exclusively branded by your sponsorship. Your company will provide experts on professional development topics, which can be scheduled for small group practical sessions. Topics could include:• Maximizing your LinkedIn profile• Resumé building• Jobs in industry vs healthcare• Becoming a consultant• Expanding your professional network
Exclusive sponsorship benefits include:• Ability to host speakers on professional development topics
(not clinical)• One column wrap (three panels) for your custom graphics• Four floor stickers• Logo and sponsorship acknowledgement on all marketing for
this lounge
Hand Hygiene Compliance Demonstration Area $5,000
(Two sessions per sponsor; multiple sponsorships available) In the exhibit hall, a large demonstration area will be devoted to Hand Hygiene Compliance. Speakers on hand hygiene and compliance topics, hosted by the sponsor, will be scheduled for small group (25 ppl) sessions. Each speaker session will be approx. 20 minutes with 10 minutes for Q&A (sponsor will be provided with a schedule for its sessions). A hands-on demonstration area will have sinks and hand hygiene stations.
Sponsorship benefits include:• Ability to host two speakers of your choosing on hand hygiene
topics (two 30 minute sessions) • Ability to place hand hygiene products at one sink during
speaker sessions only• Ability to place your own posters and infographics during
speaker sessions only • One floor sticker• Logo and sponsorship acknowledgement on all marketing for this area
Exhibit Hall Welcome Signs $15,000
Showcase your company logo on ALL Exhibit Hall aisle and carpet signs. These 3-D aisle signs are hung from the ceiling and are highly visible throughout the Exhibit Hall. Your exhibit booth’s aisle sign will also be in your corporate color. Carpet sticker signs will be at each aisle at the front of the Exhibit Hall. Your custom graphics will appear on each aisle sign.
NEW!
NEW!
20 www.apic.org/ac2017
Sponsorships continued
Water Bottles $15,000
APIC provides reusable water bottles to attendees in their conference tote bag. Bottles will have the sponsor’s logo (only logo; no text) on one side of bottle. Water coolers will be set-up throughout the Convention Center.
Recharge Lounge $15,000 APIC will offer a Recharge Lounge (approx. 10 x 30) in the convention center for attendees located between the Registration lobby and the plenary sessions. Attendees can get a quick “jump start” for mobile devices, laptops, and tablets. This Lounge will be exclusively branded by your sponsorship. Sponsorship benefits include:• One column wrap (three panels for your custom graphics)• Power strips for charging devices• One large floor sticker (your custom graphics)• Logo and sponsorship acknowledgement on all marketing for this Lounge
Directional Signage $10,000 Advertise with company graphics and logos on five APIC 2017 directional signs. These signs measure 1 meter wide x 3 meters tall. Sponsors have the entire back side for their graphics, with their logo and booth # displayed on the front side with the directional information.
Popcorn Carton Advertising $7,500 (2 available – 1 each day)For the afternoon break, attendees will receive a carton of freshly popped popcorn. Your logo and custom graphics will be displayed on one side of the carton. Coupons for this popcorn can be distributed exclusively from your exhibit booth.
Hanging Banner
Outside the Exhibit Hall, there are 3 distinct locations for hanging banners with your custom graphics.
ID # LocationTotal Banner
SizeSponsor Banner
Dimensions Price
HB1Convention Center – Main Registration Lobby Direction from general session to Exhibit Hall
70’ wide x 25’ tall 20’ wide x 25’ tall $35,000
HB2 Convention Center – Exhibit Hall entrance 23’ wide x 13’ tall 23’ wide x 6’ tall $20,000
HB3Convention Center – Hallway from general session to Exhibit Hall
23’ wide x 14’ tall 23’ wide x 7’ tall $20,000
21Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
Sponsorships continued
International and New Member Reception $5,000Immediately prior to the welcome reception, APIC hosts a reception specifically for international attendees and new members. Hosting almost 400 attendees from 42 countries, the reception offers attendees a chance to network with each other in a more relaxed, and intimate atmosphere.
APIC Daily News T-shirts $5,000Display your custom graphics on the back of the t-shirts worn by the staff distributing the APIC Daily News, the daily conference newspaper. Your graphics will be seen by all attendees each morning as the staff hands out the newspaper.
Floor Stickers $4,000 each (3 available)Floor stickers lead attendees from the Exhibit Hall entrance to your booth. These stickers will feature your custom graphics along with the APIC 2017 logo. This package includes a total of six floor stickers, with an approx. size of 2’ x 2’.
Column Wraps $4,000 each Column wraps allow for three vertical panels of custom advertising graphics, with APIC 2017 header and footer. These wraps are placed in strategic locations throughout the Convention Center for maximum visibility.
“You Are Here” Locator Display Advertising $3,500 each (3 available)Located at high traffic areas throughout the Convention Center, the displays provide a quick view of the conference layout and identify locations of various services. As a sponsor, your custom graphics are on the lower display panel (approx. 3’ x 8’) and backlit to increase visibility.
Hand Sanitizing Displays at Lunch $3,000.00 each day Increase your exposure by displaying your hand sanitizers at the lunch buffet tables in the Exhibit Hall. You can place approximately 10 hand sanitizer stations in the lunch area.
Hand Sanitizing Stations $3,000.00 each (5 available)Increase your visibility by displaying your hand sanitizers, lotions and/or creams in highly visible locations in the Convention Center (outside the exhibit hall.) These stations will be displayed on all 4 days of the conference.
Aisle Bench Advertising $1,500 each (6 available)Place your advertisement behind benches in the two wide aisles in the Exhibit Hall. This advertisement is 3’ tall by 4’ wide.
SOLD
SOLD
SOLD
22 www.apic.org/ac2017
Print and Online AdvertisingThere are several options to utilize print advertising for your marketing message.
Exhibitor Directory & Event Guide
APIC has combined the Event Guide and Exhibitor Directory to one color, high quality reference publication distributed to each attendee. A listing of all exhibitor symposia, hospitality events, and in-booth CE education will help attendees find the exhibitor events that take place during the busy three days of the APIC Annual Conference. The directory section lists all exhibitors, their products, services, and brand names (as provided by individual exhibitors). Attendees use this expanded directory to navigate the Exhibit Hall, and also as a year-round reference guide for finding vendors.
If you want year-round visibility, this is a must-do advertising opportunity for exhibitors!
Back Cover (11” wide x 8.5” tall) $8,000
Inside Front Cover (11” wide x 8.5” tall) $6,000
2 full-page spread (1 available) (22” wide x 8.5” tall) $5,000
Inside Back Cover (11” wide x 8.5” tall) $4,000
Inside Vertical Half-Page Ad (5” wide x 8” tall) $1,500
Exhibit Hall Map $6,000
The foldable exhibit map lists all abstract poster categories and exhibitors. It will be placed in the attendees’ tote bag, along with the conference onsite program and exhibitor guide. Your custom graphics will be displayed on the back cover.
Portland Hotels Map & Transportation Schedule $6,000This foldable map lists all of the APIC hotels and their location in downtown Portland. It will also instruct attendees on how to take the morning shuttles or public transportation (light rail). Your custom graphics will be displayed on the back cover.
First-Time Attendee Tips Pocket Program $4,000This foldable pocket program highlights the “Must Do” items for first-time attendees. It will be given to each first-time attendee at registration. Your custom graphics will be displayed on the back cover.
Tote Bag Insert $3,000
Take your message directly to APIC attendees by placing your company flyer in each conference tote bag. (Only 10 available)
Hotel Room Drop $2,000 Have your literature or product sample delivered to each attendee’s hotel room. An additional hotel fee per room will apply.
NEW!
NEW!
NEW!
Portland Hotels Map & Transportation Schedule
44th Annual ConferenceWednesday-Friday, June 14-16
Portland, OregonOregon Convention Center
44th Annual ConferenceWednesday-Friday, June 14-16
Portland, OregonOregon Convention Center
Exhibit Hall Map
44th Annual ConferenceWednesday-Friday, June 14-16Portland, Oregon Oregon Convention Center
Exhibitor Directory & Event Guide
44th Annual ConferenceWednesday-Friday, June 14-16Portland, Oregon Oregon Convention Center
First TimeAttendeeTips
SOLD
23Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
There are several options to utilize additional APIC print advertising outside the conference publications. Although advertising in eNews and Education Now does NOT count towards the Annual Conference sponsorship levels, these electronic publications serve as great year-round marketing channels targeted specifically to Infection Preventionists.
The Insider $2,100 for (4) insertions(Ad insertions count towards sponsorship levels)
This specialized electronic newsletter is specific to the APIC Annual Conference and typically has a run date that bookends the conference itself. It is designed to provide highlights about the conference as they are scheduled. This e-newsletter has a circulation of 20,000 readers and is a great way to drive traffic to your exhibit booth onsite in 2017.
eNews $2,000 for (4) insertions (Ad insertions do not count towards sponsorship levels)
This electronic publication provides infection preventionists with the latest regulatory updates, news about innovative APIC programs and services, and a recap of infection prevention in the general press. eNews reaches 15,000+ APIC members and is published every Wednesday.
Education Now $2,000 for (4) insertions(Ad insertions do not count towards sponsorship levels)
This electronic newsletter features regular listings of the latest education offerings and new resources. Education Now has a circulation of 15,000+ APIC members and is published every other Monday.
All pricing includes:A static banner image hyperlinked to content of your choice and 50-word advertorial due two weeks prior to date of distribution. Please note that advertisements cannot link to a lead retrieval landing page.
Additional APIC Advertising
24 www.apic.org/ac2017
Conference Educational Proceedings $60,000
Drive all attendees to your booth with this sponsorship! All conference attendees receive the complete Conference Educational Proceedings—educational session slide presentations with synced audio and handouts—as part of their registration fee. They must present a coupon, printed with your company name and included in the registration bags, to your booth to pick up their access key card. Large onsite signage will point attendees to your booth for the pickup. On the Proceedings, the main menu will have a link to your company profile, with logo and hyperlinks. Post-conference, these Proceedings are also available for purchase by the entire APIC membership. Your exposure will reach all 3,000 or so attendees, as well as potentially 15,000 or so members and prospects.
Educational Sponsorships
Abstract Poster Online Gallery $20,000APIC will make available to ALL APIC members, free of charge, the online abstract poster gallery. This gallery will showcase a graphic image of each poster, as well as the complete abstract text and author profile. Search features include by speaker, title and topic. Your sponsorship includes an introductory page with your company logo and hyperlink, as well as acknowledgement of your sponsorship in all marketing of this member benefit.
Chapter Officers Workshop and Luncheon $12,000Officers from 100+ APIC chapters convene for a day of learning, networking and sharing of ideas during the Annual Conference. The more than 150 representatives include: presidents, treasurers, legislative representatives, webmasters, and secretaries. The exclusive sponsor will have their logo appear on all marketing materials and onsite signage. Your sales representatives can meet and engage with the local leaders during the luncheon.
Opening Plenary/Closing Plenary and Awards $6,000 each session Sponsor the opening or closing plenary session that fits your marketing strategy and showcase your company to ALL attendees. Your company logo will appear on all marketing materials, including the brochures, Onsite Program, and onsite signage.
Concurrent Session $2,500 each session Link a targeted educational session that fits your marketing strategy and showcases your company to approximately 300–800 attendees! Your company logo will appear on all marketing materials, including the brochures, Onsite Program, and onsite signage.
Webber Teleclass $2,500 each sessionAPIC is partnering with Webber Training to provide educational sessions at APIC 2017 to approximately 30,000 participants from around the world. This unique educational opportunity is not a live webinar, but a session with a call in number (with handouts) to access during the presentation, as well as the ability to watch the archived session online at a later date and time. APIC and Webber Training have had great attendance for these type of sessions at previous annual conferences.
SOLD
25Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
APIC 2017 Welcome Reception Sponsorship
APIC 2017 will welcome attendees with an evening reception held at the Portland Convention Center.Each sponsor receives a pre-determined number of welcome reception tickets. Please see below for exact number of tickets. This is a great benefit to the sponsor since standard exhibitor badges do not receive tickets to the welcome reception.
All sponsorships include these marketing benefits:
• Logo on all marketing of this event (website, app, onsite program)
• Significant onsite signage
Portland – Great Outdoors Adventure Game $2,000 (6 available)Help attendees become familiar with both the conference venue (Convention Center) and site (Portland)! The theme of the welcome reception, conveniently located in the Convention Center ballroom, will be the Great Outdoors of Portland. This reception activity is both a fun adventure game and networking activity. The reception ballroom signs will have photos of Oregon’s natural wonders—waterfalls (Multnomah Falls), wineries (Willamette Valley), fossil beds (Painted Hills), coast (Pacific coastline), lakes (Crater Lake) and mountains (Mt Hood). Attendees must visit all six outdoor adventure corners to get a stamp on their Portland Great Outdoors Adventure Game roadmap. Each sponsor’s logo will appear on one sign at their designated outdoor adventure and on the Roadmap. Each sponsor will receive two entrance tickets.
Event Pass $7,500At registration, all attendees receive a custom event pass with lanyard for the welcome reception. Your logo will appear on all event passes. Post-event photos will showcase your logo on these passes. Sponsor will receive four entrance tickets.
NEW!
26 www.apic.org/ac2017
Satellite Symposia
Satellite Symposia $23,000
Session Content
The satellite symposium can be as long or as short as you choose within the time-frame provided. You have complete control over the speaker and educational content. Satellite symposia are not part of the Annual Conference educational programming presented by APIC.
A content topic must be listed on the application. APIC allows only one content topic per time slot to maximize the attendees experience as well as help increase attendance for exhibitors.
CE Credit
Companies are responsible for making their own CE provider arrangements. APIC does not provide or approve CE credit for any exhibitor-sponsored event.
Symposia Regulations• Only APIC 2017 exhibitors are eligible to host
symposia. All marketing partners and educational contractors must be approved by APIC. APIC reserves the right to not accept a symposium topic if it is determined to be not in alignment with APIC’s vision, mission, and strategic goals.
• These symposia cannot conflict with any official APIC 2017 functions or sessions. Acceptable times are listed.
• All exhibitor marketing planned during the symposia must be approved by APIC. This includes, but is not limited to, invitations, announcements, and mailers.
• Space is assigned on a first-come, first-served basis. Space will NOT be assigned or held without a complete registration form and full payment.
• Joint ventures or combined exhibitor events are allowed; however, one company name must be listed as the event host. This company must be an APIC 2017 exhibitor.
• Educational symposia are separate from hospitality events. Social elements, including a band, DJ, etc. are not suitable for educational symposia. APIC will do its best to separate the hospitality events from educational symposia to ensure an appropriate atmosphere.
Reach infection prevention and control professionals with events in your own style and format!
Dates/TimeEducational events can be held within these time frames. Final times are chosen by the host. Symposia do not need to start at the designated time—but they must finish by the designated end time.
Tuesday, June 13 12 p.m.–2 p.m.
Wednesday June 14 5–7:45 a.m. or 6–10 p.m.
Thursday, June 15 6:30–8:15 a.m. or 6–10 p.m.
Friday, June 16 5–7:45 a.m.
NEW
27Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
Pricing includes• Marketing
• Pre-registration list of conference attendees (mailing address only)
• One email to all APIC attendees with details on your symposium
• Listing of symposium title, faculty, location, and sponsoring company with 150 word description in Exhibitor Events Guide
• Listing of symposium title, faculty, location, and sponsoring company with 150 word description on APIC 2017 website
• Convention Center room rental• Room rental• Podium
• Audio Visual • Speaker microphone/wireless lavalier• Projector screen• Audio mixer• Desktop computer and laptop• A/V tech before/during presentation
• Registration• 6’ desk with 2 chairs outside of
meeting room• Lead Retrieval equipment for
meeting time
APIC provides a listing in the program planner; attendees can choose this event on their itinerary plan. APIC will provide the attendee counts per event to assist exhibitor symposia hosts with their event planning. This is NOT an absolute count as no tickets are required for these symposia. Unless walk-ins are prohibited, registration counts often change according to attendees’ onsite decision-making. Companies should view these attendee counts as helpful tools and not absolutes.
This fee DOES NOT include:• Catering costs• A/V - Captured content• Education content
• Accreditation or approvership• Faculty management, fees/
honorarium, travel• Presentation materials/hand-outs
A complete service kit will be available upon completion of signed registration form and payment in full.
Symposium Add-On Pricing for Industry Perspectives Inclusion
Industry Perspectives is an online platform that supports the enhancement of professional competency in infection prevention with easy access to industry content. By publishing your content on Industry Perspectives, and aligning your company with the APIC brand, you will demonstrate a commitment to bringing expanded infection prevention and control knowledge to the APIC audience.
Choose one or all:
Pre-Symposium Market Exposure—List Symposia Session on Industry Perspectives $350
Sponsor has the opportunity to list its satellite symposium on Industry Perspectives under the Calendar of Events tab. They can provide a URL link to their company’s website or landing page created for the symposium. This will provide exposure to the sponsor on the run up to the annual conference. Sponsor is responsible for providing Session title, presenter name(s), a brief session description and also can include booth # if available. Event will be listed from the time that complete information is provided through the event occurring.
Post-Symposium Market Exposure—Upload Session Slide Deck on Industry Perspectives $1,500
Sponsor has the opportunity to extend its exposure and post the session PPT/PDF static slides at the conclusion of the conference for 60 days upon receipt and upload of slides. CEUs will not be supported for this. APIC will drive traffic to Industry Perspectives through periodic messages to membership.
Post-Symposium Market Exposure—Upload Symposium Video on Industry Perspectives $2,000
Sponsor has the opportunity to record their live symposium session, extending the shelf life of the program, and upload the video on Industry Perspectives for 60-days upon receipt and upload of video. APIC will drive traffic to Industry Perspectives through periodic messages to membership. Sponsor is responsible for contracting with videographer at its expense. Our suggested video company is the conference AV Company, Projection.
NEW!
28 www.apic.org/ac2017
Hospitality Events
Hospitality Events $6,000Hospitality events are strictly social activities and may NOT contain product demonstrations, scientific presentations, or educational programs.
Hospitality events can be held during these times:
Dates/Time Wednesday June 14 6–10 p.m.Thursday, June 15 6–10 p.m.
All APIC 2017 hospitality events will be held at the headquarters hotel, Hilton Portland & Executive Tower.
Pricing includes:
• Marketing
• Pre-registration list of conference attendees (mailing address only)
• Listing of hospitality event, location and sponsoring company in Exhibitor Events Guide
• One email to all APIC attendees with details on your hospitality event
• Hotel room rental
APIC provides a listing in the program planner; attendees can choose this event on their itinerary plan. APIC will provide the attendee counts per event to assist exhibitor symposia hosts with their event planning. This is NOT an absolute count as no tickets are required for these symposia. Unless walk-ins are prohibited, registration counts often change according to attendees’ onsite decision-making. Companies should view these attendee counts as helpful tools and not absolutes.
29Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
Other Meetings
Focus Groups $5,000 eachReach out to APIC attendees for research focus groups. Attendees are rich sources of knowledge and ideas for your product marketing and development.
Dates/TimeWednesday June 14 5–7:45 a.m. or 11 a.m.–12:30 p.m. Thursday, June 15 6–8:45 a.m. or 11 a.m.–12:30 p.m. Friday, June 16 5–7:45 a.m. or 11 a.m.–12:30 p.m.
You will receive:• Pre-registration list of conference attendees (mailing address only)
• One customized email to all APIC attendees detailing your focus group with company hyperlink to dedicated website.
• Hotel room rental
Small Meeting Rooms $500 per 4-hour periodYou can rent meeting room space for your private meetings with attendees, clients and/or internal sales representatives.
Dates/TimeWednesday June 14 8 am–12 pm OR 1–5 pmThursday, June 15 8 am–12 pm OR 1–5 pmFriday, June 16 8 am–12 pm OR 1–5 pm
Room rental specifics:• Room rental is for a four hour period.
• This room rental fee does NOT include any AV or catering.
• Room has a maximum of 25 ppl.
Quote?
Please note that focus groups do not count towards the sponsorship levels if Strategic Partner activation credits are used.
30 www.apic.org/ac2017
STEP 1: Company Information
Company:
Contact (name):
Street Address:
City: State: Zip:
Phone: Fax:
Email:
STEP 2: Sponsorship Selection
Sponsorship Name Price $
Sponsorship Name Price $
Sponsorship Name Price $
Sponsorship Name Price $
Sponsorship Name Price $
STEP 3: Logo Recognition on SignageI agree to submit my company logo to the sponsorship manager ([email protected]) via email within one business week of signing the sponsorship agreement. If my company logo changes at any point, I will notify the sponsorship manager immediately and send the new logo. Due to production time of certain items, if a logo change occurs, it is not guaranteed that the item can be printed with the new logo. Please check with the sponsorship manager for individual items’ production times.
STEP 4: Payment ScheduleFull payment is due with this signed agreement. If this payment has not been received within four weeks, the sponsorship item may be released and this Sponsorship Application form will be declared null and void so that the item may be reassigned.
Payment Method p Check for $ enclosed, check number (Make check payable to: APIC) OR
p Please charge $ p Visa p MasterCard p American Express
Card # Exp. Date /
Cardholder’s Name:
Authorized Signature:
STEP 5: AuthorizationBy signing this Agreement, I agree that I have read the above guidelines, and agree to abide by the terms and conditions set forth. A Sponsorship Application must be signed in order to confirm sponsorship of item.
AUTHORIZED SIGNATURE
DATE TITLE
Cancellation PolicyNo refunds due to sponsorship cancellation will be granted. Sponsor will be obligated to pay any outstanding balance due on sponsorship as outlined in the sponsor application/contract.
Total $
Return Application to:
APIC 2017 Sponsorship ManagerFAX TO: 888-908-2732
MAIL TO: PO Box 600 White Marsh, MD 21162
EMAIL: APICsponsorships@ sponsorshipboost.com
PHONE: 301-200-4616
Sponsorship Level The total sponsorship contribution qualifies my company for:
p PLATINUM
p GOLD
p SILVER
p BRONZE
* Exhibitor Symposia fees will count towards recognition level and will be added by show management.
Sponsorship Contract
31Exhibitor and Sponsor Prospectus | APIC 44th Annual Conference
STEP 1: Event Typep Satellite Symposium $23,000 p Hospitality Event $6,000p Focus Group $5,000 p Meeting Room $500 per 4 hours
STEP 2: Estimated Attendance p 10–25 p 25–50 p 50–100 p 100–300 p >300
STEP 3: Day/Time (please select only one)SYMPOSIUM Tuesday, June 13 p 12–2 p.m.
Wednesday, June 14 p 5–7:45 a.m. p 6–10 p.m. Thursday, June 15 p 6:30-8:15 a.m. p 6–10 p.m. Friday, June 16 p 5–7:45 a.m.
HOSPITALITY EVENT Wednesday, June 14 p 6–10 p.m Thursday, June 15 p 6–10 p.m.
FOCUS GROUP Wednesday, June 14 p 5–7:45 a.m. or p 11 a.m.–12:30 p.m. Thursday, June 15 p 6–8:45 a.m. or p 11 a.m.–12:30 p.m. Friday, June 16 p 5–7:45 a.m. or p 11 a.m.–12:30 p.m.
MEETING ROOM Wednesday, June 14 p 8 a.m.–12 p.m. or p 1–5 p.m.Thursday, June 15 p 8 a.m.–12 p.m. or p 1–5 p.m.
Friday, June 16 p 8 a.m.–12 p.m. or p 1–5 p.m.
STEP 4: Content Topic
Contact Information
Company:
Contact (name):
Street Address:
City: State: Zip:
Phone: Fax:
Email:
Fine PrintPayment in full is required with application submittal. Space will not be assigned or held until full payment has been received. Bookings are final at the time of confirmation by show management. Space is assigned based on room set arrangements and estimated attendance. If estimated attendance decreases after booking, vendor may be given a different room than initially assigned. If estimated attendance increases, show management will in good faith try to reassign to a larger space. Session title, topic and speakers must be submitted to Symposia Manager at [email protected] by no later than April 14, 2017. Vendors shall not promote, advertise, or represent any Symposia as an APIC event or as sponsored, supported, or endorsed by APIC, nor allow the appearance as such. Any promotional materials used in advertising the session must be sent to APIC by April 14, 2017. for approval for compliance with this covenant. Approval of materials by APIC shall in no way be construed as endorsement or approval of the substance of such materials or of the session. Vendor shall not require attendance at multiple sessions in order for the attendee to receive a complimentary item of value. Companies are responsible for marketing their sessions. Contact names will be provided when confirmation/payment is sent. Vendor hereby agrees to indemnify and hold APIC, convention center and the host hotel harmless for any and all claims, expenses, costs (including without limitation, reasonable attorney’s fees), and liabilities of any nature associated with or resulting from the Symposium, or from any acts or omission of Vendor, its employees, or agents.
Cancellation PolicyIf the event is cancelled on or before March 3, 2017, a 50% refund will be issued. No refund of any kind will be issued for any event cancelled after March 3, 2017. Fees are final at the time of confirmation by show management.
CONTACT SIGNATURE DATE TITLE
STEP 5: Payment Informationp Check for $ enclosed, check number (Make check payable to: APIC) OR
p Please charge $ p Visa p MasterCard p American Express
Card # Exp. Date /
Cardholder’s Name:
Authorized Signature:
Return Application to:
APIC 2017 Sponsorship ManagerFAX TO: 888-908-2732
MAIL TO: PO Box 600White Marsh, MD 21162
EMAIL: [email protected]
PHONE: 301-200-4616
Event Contract
APIC 2017 Annual ConferenceExhibits Department512 Herndon Parkway, Suite DHerndon, VA 20170
www.apic.org/ac2017
Reach the LARGEST annual audience of Infection Preventionists.
FUTURE APIC ANNUAL CONFERENCES
MINNEAPOLIS, MNJune 13-15, 2018
PHILADELPHIA, PAJune 12-14, 2019
PHOENIX, AZJune 10-12, 2020
Exhibitor and Sponsorship Prospectus