exhibition & sponsorship prospectus...the stands also feature a screen to display images,...
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EXHIBITION & SPONSORSHIP PROSPECTUS
#amee2020
AN INVITATION TO EXHIBIT AT
AMEE 2020: THE VIRTUAL CONFERENCE
• Be recognised for your association with this cutting-edge virtual experience which replaces the AMEE annual conference – the leading annual health professions education conference which regularly attracts around 4,000 participants
• Participate as an exhibitor or sponsor and reach an international audience not just for three days but for a 12-month period
Be part of the first true virtual 3D health professions education conference and exhibition
AMEE 2020: THE VIRTUAL CONFERENCE
More than just a Conference - an Experience!
• Three-day health professions education conference with exhibition - 7-9 September
• Invited Addresses by world experts
• Best Practice sessions with presentations and live question and answer opportunities
• Masterclass sessions providing practical advice
• More than 400 short communications
• More than 600 eposters
• Fringe sessions with out-of-the-box thinking
• Meet the experts and informal discussions
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WHY SHOULD YOU EXHIBIT?
• Greater engagement with participants able to access your stand from anywhere in the world at any time during the three scheduled days
• A more personalised, interactive, synchronous and asynchronous experience for participants
• Organise your own small group meeting with participants in a conference room
• Special virtual conference rates with no additional costs for travel, accommodation or shipping
• Receive interaction metrics with details of those who access your stand during the conference
• Continue engaging with participants after the conference closes, through our dedicated resources microsite#amee2020
EXHIBITION STANDS
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Commercial and Not-for-Profit stands are shell scheme structures which can be customised to meet your company/institution brand.
Each stand type has six different image panels to display bespoke artwork, along with the ability to change the colour of the stand elements and flooring.
The stands also feature a screen to display images, presentations or video content.
The Academic poster boards are standing structures that incorporate a screen to display the digital poster.
These will be positioned in the main exhibition areas.
FLOOR PLAN – AMEE ArenaThe AMEE 2020 Virtual Exhibition will be held in two halls of the AMEE Arena. Both halls have the same stand layout as shown in the images below.
Exhibitors will be able to choose their stand location during the registration process.
We would be pleased to discuss individual requirements including additional exhibition space.
Hall 1 Hall 2
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FLOOR PLAN IMAGES
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EXHIBITION PACKAGES Package Inclusions Premium Commercial Standard Commercial Not-for-Profit Academic
Package fee £4,500 £3,500 M: £750NM: £850
M: £250NM: £350
Exhibition space Commercial stand design Commercial stand design Not-for-Profit stand design Poster Board
Exhibitor conference passes 3 2 1 -
Logo on holding slide in auditorium ✓ - - -
One-hour session in meeting room ✓ - - -
25% discount on sponsorship opportunities ✓ - - -
Details on AMEE 2020 website
Organisation name and contact details ✓ ✓ ✓ ✓
Logo & link to organisation website ✓ ✓ ✓ -
Biography 100 words 50 words 50 words -
2-page PDF ✓ - - -
Post-event
Post-event delegate list ✓ ✓ ✓ -
• M = Member fee, NM = Non-Member fee
• VAT will be charged if applicable, in addition to the package fees shown above
• Space will be allocated on a first-come, first-served basis.
• Exhibitor conference passes are non-presenter registrations and include access to conference sessions.
• Additional exhibitor passes (exhibition area only) can be purchased at £150.00 per pass.
SPONSORSHIP OPPORTUNITIESPackage Inclusions Image Cost
Canvas WallAdvert wall or photo booth background.
£1,000.00
Information PanelPoster display.
£800.00
Roll Up BannerRoll up banner with link to website.
£250.00
Floor VinylFloor vinyl integrated into the virtual 3d scene.
£500.00
Video WallVideo projection with audio or image gallery.
£1,000.00
• Sponsorship opportunities will be allocated based on a first-come, first-served basis
• Cost includes placement but artwork must be designed and supplied by the sponsor and approved by AMEE
• Assistance with preparation of artwork is available at additional cost
• VAT will be charged if applicable
Contact Nicola Williams for further details about any of the sponsorship opportunities Email: [email protected] Telephone: +44 (0)1745 776 505
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SPONSORSHIP OPPORTUNITIESPackage Inclusions Image Cost
Rotating 3D Logo3D logo or branding with rotating action.
£500.00
Giant 3D SignText sign i.e. name of event or hashtag.
£500.00
Blimp AdvertLogo on blimp which moves around the scene.
£1,000.00per day
Virtual AssistantsAssistants to man your stand 24/7. Programmable with 5 text questions/responses.
£250.00 each
Branded Avatar Clothing for ExhibitorsCustomisation of avatars with company branding.
£1,000.00
• Sponsorship opportunities will be allocated based on a first-come, first-served basis
• Cost includes placement but artwork must be designed and supplied by the sponsor and approved by AMEE
• Assistance with preparation of artwork is available at additional cost
• VAT will be charged if applicable
Contact Nicola Williams for further details about any of the sponsorship opportunities Email: [email protected] Telephone: +44 (0)1745 776 505#amee2020
BOOKING PROCEDURETo book your exhibition package or sponsorship opportunity, please follow the link below to the registration website.
REGISTER HERE
Upon completion, you will receive a confirmation email containing further details about the event, deliverables and deadlines.
KEY DATES Wednesday 1 July: Artwork and content deadlineMonday 3 August: Stand sign-offMonday 17 August: Orientation & Avatar creation
CONTACTPlease direct any queries relating to exhibition and sponsorship sales to:Seren Events LimitedNicola WilliamsManaging DirectorEmail: [email protected] Telephone: +44 (0)1745 776 505
AMEE is a registered charity in Scotland SC031618.
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EXHIBITION & SPONSORSHIP PROSPECTUS
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