exhibition information for artists - westland gallery€¦ · we are delighted that you have chosen...

EXHIBITION INFORMATION FOR ARTISTS

1 Wortley Village | 156 Worley Road, London | Ontario | N6C 3P5 westlandgallery.ca | T: 519 601 4420 | E: [email protected]

Dear Artist,

We are delighted that you have chosen Westland Gallery for an upcoming exhibition. To

facilitate the organization of your show an Artist’s Information Package is enclosed and includes

the following:

Artist’s Exhibition Checklist

Letter of Intent, two copies

Artist Contact Sheet

Artwork Inventory List

Exhibition Contract, two copies

Exhibition Timeline for Documentation , Delivery and Retrieval of your work

Media Release Question Sheet

Sample Media Release

Sample of postcards

If you have questions about this package, please contact the Gallery at 519-601-4420. I will

contact you to set up an appointment to finalize the exhibition dates.

Sincerely,

Al Stewart



Artists Exhibition Check List

Review this check list to make sure you have everything ready for your show!

6 weeks before the exhibition:

Artist information/contact sheet has been completed and returned to Westland Gallery

Contract signed and delivered to Westland Gallery, with payment in full

Submission of high-resolution promotional images for printed advertisements

(maximum 3 images)

Finalize exhibition title

Deliver personal statement, Bio, CV and answers to media release question sheet

3 weeks before exhibition:

Deliver images of all artwork to be added to the website

Fill out artwork inventory form and deliver to Westland Gallery with your images

2 weeks before exhibition:

Send out any promotional material (forwarding the email show flyer to customers, etc.)

Confirm that the information on www.westlandgallery.ca is correct

Clearly label your artwork

Insure all work is wired and ready to hang

Arrange delivery of artwork with Westland Gallery if help is needed

1 week before exhibition:

Deliver artwork to Westland Gallery

Deliver business cards, etc.

http://www.theartexchange.ca/



LETTER OF INTENT

This letter is to confirm that ______________________________________(the Artist) will have an

exhibition at Westland Gallery, 156 Wortley Road, London, Ontario, N6C 3P5

From ____________________, 20_____, until ____________________, 20_____, with a Reception on

____________________, 20_____.

A comprehensive contract must be signed by both parties at least six (6) weeks prior to the start

of the exhibition.

The artist agrees to deliver all (ready to hang) work to the gallery two days prior to the start of

the exhibition.

All works must be for sale.

Full service framing is available at the The Art Exchange, 257 Wortley Road. Arrangements must

be made six (6) weeks prior to the start of the exhibition.

Artist Signature __________________________________________ Date ____________________________________

Gallery Signature_________________________________________ Date ____________________________________



Artist Contact Sheet

Date

Name of Artist

Address

City, Postal

Phone

Cell

Fax

E-Mail

Website

Please provide an address and telephone number for galleries that

represent you outside the region.

_________________________________________________________________________

_________________________________________________________________________

How do you prefer to be contacted?

Phone

Cell

E-Mail



Inventory list (due one month before show) All artwork submitted must be inventoried. Please fill out the fields pertaining to your work. If

you require an inventory to be emailed please notify the gallery.

Westland Gallery Inventory List Date___________________________

.All measurements are in inches

Name of Artist ____________________

Exhibition Title ____________________

Framed

# Title of Work Medium Unframed Width Height Depth Retail Price

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EXHIBITION CONTRACT

This agreement, made on ________________, 20____, is between _______________________ (hereinafter

referred to as the “Artist”) and Westland Gallery (hereinafter referred to as the “Gallery”).

As the Artist wishes to have certain works of art represented by the Gallery and the Gallery

wishes to represent the Artist, under the terms and conditions of this agreement, both parties

agree to the following;

EXHIBITIONS

The Gallery will provide exhibition space for the Artist from _____ ______, 20____ until __________,

20____ and will keep the Artist’s work on display for approximately 1 month.

SCHEDULE

The Artist must provide the Gallery with a sample of the work being produced for the

exhibition approximately 3 months prior to the exhibition.

The Artist must provide the Gallery with a high-quality digital image, size, medium and

title of piece to be used for publicity purposes, prior to the exhibition (see timeline).

The Artist must provide a curriculum vitae and short statement about the exhibitions

work 6 weeks prior to the exhibition. The Artist may be asked to answer questions about

the work by the Gallery and/or the media in the event of any articles being published

about the exhibition.

The Artist must deliver the artwork to the Gallery two weeks prior to the beginning of the

exhibition. The Gallery will post all artwork on westlandgallery.ca no later than one week

before the opening of the reception providing all the proper documentation is

submitted.

COST OF EXHIBITION

The cost of the exhibition includes print advertising media releases, postcards of individual

exhibitions, mailings, reception (food and drink) and up to 3 weeks of hanging time in the gallery.

The cost of your exhibition is $450 + HST. Transportation of work to and from the Gallery

(including insurance & packing): If within the region, the artist is responsible for delivery and

pickup of artwork. If the artwork must be shipped, the artist is responsible for shipping to and

from the Gallery, and the Gallery will ship return to the Artist, at the artist’s expense. Costs for

exhibitions are as follows $225 for a split show $450 for solo show. If a group show of 3 or more

people is granted then one person from that group is responsible for the entire group. The cost of

a group show of three or more individuals will be $500 for the group.



EXHIBITION CONTRACT

FRAMING

Art work MUST be wall-ready for the exhibition. Works on canvas may hang as-is, works on

paper must be framed. If work is unframed, the Gallery will discuss custom framing of your

pieces on an individual basis.

COMMISSION

The Gallery shall receive a commission of 45%.

PRICES

The Gallery shall sell the works at the retail prices shown on the Record of Consignment.

If you have a HST number, please advise the Gallery in advance of the exhibition.

PAYMENTS

The Gallery will pay the Artist all proceeds due to the Artist within thirty days of the end of the

exhibition. The Gallery shall provide the Artist with a consignment report upon payment.

LOSS OR DAMAGE

The Gallery shall be responsible for the safekeeping of all consigned artworks. The Gallery shall be

strictly liable for loss or damage to any consigned artwork from the date of delivery to the Gallery

until the work is delivered to a purchaser or returned to the Artist on the Artist’s designate day of

pick up. In the event of loss or damage that cannot be restored, the Artist shall receive the 60% of

the retail price listed in the Record of Consignment. If restoration is undertaken, the Artist shall

have a veto power over the choice of the restorer.

INSURANCE

The Gallery shall insure the work for 60% percent of the retail price shown in the Record of

Consignment.

MODIFICATIONS

All modifications of this Agreement must be in writing and signed by both parties. This Agreement

constitutes the entire understanding between the parties hereto



EXHIBITION CONTRACT

OBLIGATIONS OF THE ARTIST

To sell only original artwork of the artist’s highest caliber produced using stable, archival

materials

To complete artwork for an agreed-upon exhibition schedule

To insure the work while it is sent to the Gallery

To provide the Gallery with information regarding studio sales made outside the Gallery

To pay full commission to the Gallery on any commissions for artwork received during the

show

To pay commission for any artwork sold from the Westland Gallery website

OBLIGATIONS OF THE GALLERY

To promote the work through appropriate media releases and advertising in local

newspapers, regional and national art journals and magazines, and on-line as applicable

To promote the artist through our extensive art buyer lists

To post artwork on westlandgallery.ca with periodic updated information

To provide opening receptions as appropriate

To keep the Artist advised of all sales

To assume the cost of shipping the work to purchasers when the work is sold or is out on

approval

To use care in letting works leave the Gallery on an approval basis

Artist:____________________________________________ Date: _________________________________

Gallery:___________________________________________ COMMISSION________________________

.



EXHIBITION TIMELINE FOR DOCUMENTATION,

DELIVERY AND RETRIEVAL OF YOUR WORK

Documenting your Work

One month before show: Promotional Image(s)

Confirm the title of your show and provide Westland Gallery with at least one high-quality

image, which can be published in advertisements, posters, and the on-line exhibition calendar.

THE WORK FROM WHICH THE IMAGE WAS TAKEN MUST BE AVAILABLE FOR SALE DURING THE

EXHIBIT.

Promotional image(s) must meet the following requirements to insure good printing quality:

jpeg, tiff format

Images for print should be no less than 1500 pixels (5 inches) in height and be 300 dpi (dots per

inch).

(Width will vary depending on the dimensions of each specific work. On average this file should be

between 5-10 megabytes)

Number and title each file, e.g. 01.title.medium(s).size.jpg. Make sure the number and title

correspond to your inventory list.

*** For a cost of $5.00 per image Westland Gallery can photograph your work if you cannot do

so. Work to be photographed must be submitted one month before first day of the

exhibition.***

Six weeks before show: Artist Information

For promotional use artists must submit an artist statement pertaining to their exhibition at

Westland Gallery - also needed is a current Biography, C.V. Artists may also bring business cards

and a small portfolio of images and information. (Refer to the sample media release sheet to get

an idea of what to include in your statement.)

Submitting Images

All images can be delivered via Email – [email protected] - Please include your exhibition

title and artist name in your subject line. If email fails to deliver the images because of file size

then it is advisable to send them via WeTransfer. By using this, the artist will have confirmation



that their files have been received. WeTransfer is an online file-transferring platform, which can

be found at the following address…https://www.wetransfer.com/

CDs, your camera’s memory card, or external hard and flash drives may also be accepted. Please

label everything clearly with your name and phone number.

One week before show: Delivery of Work

All artwork should be delivered to Westland Gallery.

All work must be framed, wired and ready to hang upon arrival, unless arrangements have

been made to have the gallery frame your work.

All work must be clearly labeled. Labels must contain the following information and be

attached to the back of the work:

Artist Name

Title of Work

Medium

Price

An arrow indicating the top of the piece

Westland Gallery has a large vehicle to aid you in delivering your work. If you do require

help delivering your work, this should be arranged with Westland Gallery two weeks ahead

of delivery date.

1 Week after your exhibition: Retrieval of Work

Consigned works left after the exhibition may continue to be sold on consignment if the artists

and the gallery agree to this arrangement at such time.



Media Release Guidelines for the Westland Gallery

These questions serve as a guide for the biography you will need to submit. If you are in a group

show then a small biography of each artist in the show will be required.

1. How did you get to where you are today as an artist? This pertains to your history, family

life growing up, education and social and cultural surroundings.

2. What people have you met along the way and what decisions have you made that have

shaped or inspired you.

3. Are there any other artists that have influenced your work or any pieces that you admire?

4. What are some other strong influences and values in your life and work? Have you had

any life-affirming moments/epiphanies?

5. How does your studio and surroundings influence your work? Examples: Do you use your

studio for reflection, as a free space to experiment or as a space to showcase your work and

compare what you have done in the past?

6. What kinds of things do you keep in your studio for inspiration?

7. How is your current work different than the work you did in the past? Is this a new series of

work?

8. What do you think differentiates you work from the work of other artists?

9. Is there a common theme or thread in your work that you have noticed, and if so, what is

it?

10. Describe your technique, medium(s) and process. How do you get from your idea to your

finished work and what kind of experimental work got you to this stage? What is your

preferred medium now?



11. What is the most difficult thing to master in terms of your practice? This could be subject

matter or process. How do you overcome these difficulties?

12. Did you have a natural aptitude as an artist or did you have to train yourself vigorously to

get where you are. (perhaps it’s a combination of both) If you would like to submit and

updated CV or Resume please do so.

13. Please add anything else you would like to say about your life in relation to the work you

produce. Stories of interest - either when doing your work or in terms of life in general.

Sample Media Release

FOR IMMEDIATE RELEASE

Show: After Hours

Artist: Derek McLarty

Where: Westland Gallery

When: Opening Reception: Friday,

September 6 at 7:30pm

Exhibition: September 3-21, 2013

Contact: Al or Karen Stewart at Westland

Gallery

156 Wortley Rd at Bruce

ph: (519) 601-4420 fax: (519) 434-8226

em: [email protected]

web: www.westlandgallery.ca

Gallery Hours

Sunday - 12 noon - 4pm

Tuesday - Friday 10am - 6pm

Saturday 10am - 5pm

Image File Info:

Title: 900 Richmond


Medium: Oil on Canvas

Dimensions: 30” x 18”

Title: Gardners



Dimensions: 20” x 47”

Title: Sunlit Chair



Dimensions: 36” 30”

mailto:[email protected]

http://www.theartexchange.ca/



About the Exhibition

Derek McLarty - After Hours

Derek McLarty was raised in London, Ontario where he developed an early interest in all forms

of visual art. He studied painting, drawing, printmaking as well as art history at the University of

Western Ontario before graduating with an Honours Visual Arts degree. His paintings take an

intimate look at ordinary spaces. Devoid of the human subject his works elicit quiet and the

notion of privacy as well as reference the everyday personal items most of us come into contact

with on a daily basis. It has been the tradition of art to freeze these object and scenes for study

and reflection.

Throughout history there has been an emphasis on how artists were able to depict how

light is reflected through or off objects. In Derek McLarty’s new series of works from the

exhibition entitled After Hours, he offers another way of seeing light as it penetrates darkness or

casts a shadow across a wall or floor. His penchant for using glossy or glass surfaces create

scintillating effects that make us think about time and place. These realistic approaches are part

of a larger Canadian tradition, which includes Mary Pratt whose mastery of observation helps us

understand and contemplate domestic objects of everyday use. In this new series of work,

McLarty’s attention is directed, not only on the play of light, but also material and the artwork as

a commodity object. In the work “Tablecloth” for instance, the oils are applied directly on linen

drawing an association between material application, use and representation. In “Gardners” we

see the familiar front of the auction house depicted as a stalwart feature of the London cityscape

– a repository of objects (many of them artworks) that end up there for resale.

In many other works institutional spaces play a role: boardrooms and classrooms, as

places of instruction and decision making, set the stage to initiate and direct the process of

painting itself. One sometimes wonders who is creating the work, the designers of such spaces

and objects or McLarty who is most certainly thinking of the craft and use of such objects and

spaces. In 900 Richmond the portico that leads into the building is a transitional space, a

threshold into or out of two very different realities. If you look closely you can see that the

framing of the picture is made up of different architectural traditions namely the classical revival

of columns and arches, but the text “900 Richmond” comes directly from 20th century design.

McLarty thereby mixes histories and creates a situation where we might think of a painting as an

artefact marking its place in the assemblage of image and object making.



Sample Postcard (not to scale postcard will be 4” x 6”)

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