ExESS Solutions related to

SAFETY MANAGEMENT

15 february 2012 ExESS functions for SAFETY MANAGEMENT 1

15 february 2012 ExESS functions for SAFETY MANAGEMENT 2

Safety Management topicsInventory • accidents & incidents• workplaces, locations• personnel• chemicals• equipment• exposure measurements• chemical substances• processes• complaints• contractual issues• non conformities• …

Action & calculation• task handling• maintenance and Inspection• training sessions • medical controls• …

Structural relations• Physical localization• Hierarchical structures• …

Management Systems• Workplace Risk Assessment • OHSAS , Responsible care• …

15 february 2012 ExESS functions for SAFETY MANAGEMENT 3

Safety Management ReportingReporting by Word templates• Workplace Instruction Cards• Incident Reports• Inspection and maintenance acceptance• Certificates for equipment operation• Personal exposure measurement reports• Medical Instruction Cards• …Reporting by Excel templates• List overview of Incidents, training sessions, • Risk assessment matrixes (Fine & Kinney,…)• Consolidates reporting • …

Data IN/OUT• Import with Excel sheets• Export to Excel sheets• Input via Web services• Link via Web services• XML interfacing • …

15 february 2012 ExESS functions for SAFETY MANAGEMENT 4

The ExESS solution

Safety Managers manage a lot of data organized in separated Excel sheets, Word files and/or

Access applications

ExESS brings all this data in one centralized database and adds libraries, reporting and

calculation algorithms

15 february 2012 ExESS functions for SAFETY MANAGEMENT 5

The ExESS centralised solution

Other IT systems

ERPSystem

MaterialsEmployees

PricesSuppliers

ClientsInstallations

…

Existing IT systems

ExESS database

Manual input

Data Sources

reporting e-mails,

data transfer

Web applicaties (intranet)

… a wide rangeof possibilities

15 february 2012 ExESS functions for SAFETY MANAGEMENT 6

Asset Management• collection of information on

employees, contacts, contractors, activity permits,

• structural presentation of buildings, sites, rooms, installations,

• description of processes and risks• personal protection equipments• ....

15 february 2012 ExESS functions for SAFETY MANAGEMENT 7

Collection of Employee data

• Employee names, data• Functional description• Risks on the workplace• Level of education• Sick leaves• Days of absence• Exposure to chemical products• Exposure to dust, noise, ...• Research team members• .....

15 february 2012 ExESS functions for SAFETY MANAGEMENT 8

Collection of Employee data

15 february 2012 ExESS functions for SAFETY MANAGEMENT 9

Collection of Employee dataReporting

15 february 2012 ExESS functions for SAFETY MANAGEMENT 10

Accident and Incident data collection

• Accident data and link with employees• Type of accidents and incidents• First aid measures• Exact dates and consequences• Day working delays• Risk factors related to the Accident/Incident• Measures taken to avoir the Accident, Inciodent• Collection of photos and documents (hyperlinks)• Defining tasks for follow up• ....

15 february 2012 ExESS functions for SAFETY MANAGEMENT 11

Accident and Incident data collection

15 february 2012 ExESS functions for SAFETY MANAGEMENT 12

Accident and Incident data collection

15 february 2012 ExESS functions for SAFETY MANAGEMENT 13

Accident and Incident reportingReporting

15 february 2012 ExESS functions for SAFETY MANAGEMENT 14

Non-conformities • registration of non-conformities of all kind• follow up of complaints• consolidation of data and follow-up of all

relevant actions and tasks

15 february 2012 ExESS functions for SAFETY MANAGEMENT 15

Non-conformities

15 february 2012 ExESS functions for SAFETY MANAGEMENT 16

Non-conformities Reporting

15 february 2012 ExESS functions for SAFETY MANAGEMENT 17

Safety of equipments/installations

• Collection of equipment and installations• Differentiation in many types : ladders, fire

extinguishers, • Type of accidents and incidents• First aid measures• Exact dates and consequences• Day working delays• Risk factors related to the Accident/Incident• Measures taken to avoir the Accident, Inciodent• Collection of photos and documents (hyperlinks)• Defining tasks for follow up• ....

15 february 2012 ExESS functions for SAFETY MANAGEMENT 18

Maintenance and Inspection

• Definition of repetitive tasks for equipments and installations,• Tracking next maintenance and inspection dates• Link maintenance and inspection reports to centralize information• Calendar view• …

15 february 2012 ExESS functions for SAFETY MANAGEMENT 19

Safety of equipments/installations

15 february 2012 ExESS functions for SAFETY MANAGEMENT 20

Safety of equipments/installationsReporting

15 february 2012 ExESS functions for SAFETY MANAGEMENT 21

Workplace Management

• definition of Workplaces• relation to physical locations• identification of worker related

pictograms/signes• description of required training• workplace risk assignment• functional descriptions• personal protection needs• workers equipment• relation to employees, functional requirements• ....

15 february 2012 ExESS functions for SAFETY MANAGEMENT 22

Workplace Management

15 february 2012 ExESS functions for SAFETY MANAGEMENT 23

Workplace Management

15 february 2012 ExESS functions for SAFETY MANAGEMENT 24

Workplace Management

15 february 2012 ExESS functions for SAFETY MANAGEMENT 25

Workplace ManagementReporting

15 february 2012 ExESS functions for SAFETY MANAGEMENT 26

Chemicals Management

• inventory of chemicals• Safety Data Sheets : SDS – ES -

eSDS• Label management• Safety Instruction Cards• Workplace Risk Assesment• REACH, CLP, SEVESO, APEX, ...• permits• storage of explosive materials, • Dangerous waste inventory

15 february 2012 ExESS functions for SAFETY MANAGEMENT 27

Chemicals Management

15 february 2012 ExESS functions for SAFETY MANAGEMENT 28

Chemical Safety Instruction CardsReporting

15 february 2012 ExESS functions for SAFETY MANAGEMENT 29

SDS , labellingReporting

15 february 2012 ExESS functions for SAFETY MANAGEMENT 30

Safety Task Managent

• Dynamic Safety management • Training sessions• Maintenance and inspection recurrency• Safety Auditing• inventory of chemicals• Follow up of centralised jobs, deadlines, tasks• Automated mailing and reminder management• tracking of action/completeness,...• ...

15 february 2012 ExESS functions for SAFETY MANAGEMENT 31

Safety Task Management

15 february 2012 ExESS functions for SAFETY MANAGEMENT 32

Safety Task Management

15 february 2012 ExESS functions for SAFETY MANAGEMENT 33

Workplace Risk Assessment

Risk Assessment for : • Processes (Process flow based)• Functions (of people/teams/jobs,...)• Machines/installations/equipments

Using : • Checklists• Safety Scoring Methods (Fine & Kiney, other,...)

To come to : • Risk Management Measures• Identification of Risk types• Dynamic action for Risk Assessment

15 february 2012 ExESS functions for SAFETY MANAGEMENT 34

Workplace Risk Assessment

15 february 2012 ExESS functions for SAFETY MANAGEMENT 35

Workplace Risk Assessment

15 february 2012 ExESS functions for SAFETY MANAGEMENT 36

Workplace Risk Assessment

Process description/stepsProcess scoringBefore measures Process scoring

After measures

Reporting

15 february 2012 ExESS functions for SAFETY MANAGEMENT 37

ExESS Safety Reporting tools

Word template based reporting

Excel template based reporting

Multilingual Phrase library

15 february 2012 ExESS functions for SAFETY MANAGEMENT 38

ExESS Safety Reporting tools

ExESS database

Word or Excel

report templates

Create and Modify WORD report templates

Or Excel report templates

Generate ReportsBased on

WORD report templatesExcel report templates

15 february 2012 ExESS functions for SAFETY MANAGEMENT 39

Sales and implementation procedure

•Define and collect all SAFETY issues to implement

•Collect /suggests examples of reports

•Define the management procedures and the roles for the users of the IT tool

Step 1Pres sales

•Define all fields, relations and screen layouts, needed for the IT applications

•Define ExESS entities

•Analyze IT configuration

Step 2Pricing

• Installation of ExESS

• Implementation and testing

• Training on all functional user aspects

Step 3Implementation

15 february 2012 ExESS functions for SAFETY MANAGEMENT 40

Future Developments

WEB

15 february 2012 ExESS functions for SAFETY MANAGEMENT 41

ExESS, more with less

Although the information in this presentation has been presented in good faith and is believed to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this presentation to be free of errors or omissions and will not be responsible assuring the completeness or accuracy of the information in this presentation

Americas – Asia - Europe

Lisam America, Inc.3131 E. 29th Street, Ste. E

Bryan, Texas 77802+1 979.595.1444

LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule | www.lisam.com email : FransL@lisam.comOffice +32 (0)56 372637 | Fax +32 (0)56 372324 | Mobile +32 (0)477 292519