Microsoft Excel 2013

MicrosoftExcel 2013Chapter 2

Formulas, Functions,and Formatting

1Enter formulas using the keyboardEnter formulas using Point modeApply the MAX, MIN, and AVERAGE functionsVerify a formula using Range FinderApply a theme to a workbookApply a date format to a cell or rangeObjectivesFormulas, Functions, and Formatting22Add conditional formatting to cellsChange column width and row heightCheck the spelling on a worksheetChange margins and headers in Page Layout viewPreview and print versions and sections of a worksheetFormulas, Functions, and Formatting3Objectives 3Formulas, Functions, and Formatting4Project Worksheet with Formulas and Functions

4Enter formulas in the worksheetEnter functions in the worksheetVerify formulas in the worksheetFormat the worksheetCheck spellingPrint the worksheetFormulas, Functions, and Formatting5Roadmap5Formulas, Functions, and Formatting6Entering a Formula Using the KeyboardWith the cell to contain the formula selected, type the formula in the cell to display the formula in the formula bar and in the current cell and to display colored borders around the cells referenced in the formula Press the right arrow key to complete the arithmetic operation indicated by the formula, to display the result in the worksheet, and to select the cell to the right

6Formulas, Functions, and Formatting7Entering a Formula Using the Keyboard

7Formulas, Functions, and Formatting8Arithmetic Operations

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Formulas, Functions, and Formatting9Order of Operations9Formulas, Functions, and Formatting10Entering Formulas Using Point ModeWith the cell that is to contain the formula selected, begin typing the formula and then tap or click another cell to add a cell reference in the formulaFinish typing the rest of the formulaTap or click the Enter box in the formula bar when you have finished entering the formula

10Formulas, Functions, and Formatting11Entering Formulas Using Point Mode

11Formulas, Functions, and Formatting12Option Buttons

12Formulas, Functions, and Formatting13Determining the Highest Number in a Range of Numbers Using the Insert Function BoxSelect the cell to contain the maximum numberTap or click the Insert Function box in the formula bar to display the Insert Function dialog boxIf necessary, scroll to and then tap or click MAX in the Select a function list Tap or click the OK button to display the Function Arguments dialog box and type the cell range in the Number1 box to enter the first argument of the function Tap or click the OK button to display the highest value in the chosen range in the selected cell13Formulas, Functions, and Formatting14Determining the Highest Number in a Range of Numbers Using the Insert Function Box

14Formulas, Functions, and Formatting15Determining the Lowest Number in a Range of Numbers Using the Sum MenuSelect cell that is to contain the minimum value and then tap or click the Sum arrow in the HOME tabTap or click Min to display the MIN function in the formula bar and in the active cell Drag through the range of values of which you want to determine the lowest numberTap or click the Enter box to determine the lowest value in the range and display the result in the formula bar and in the selected cell15Formulas, Functions, and Formatting16Determining the Lowest Number in a Range of Numbers Using the Sum Menu

16Formulas, Functions, and Formatting17Determining the Average of a Range of Numbers Using the KeyboardSelect the cell that will contain the average Type =av in the cell to display the Formula AutoComplete list Press the DOWN ARROW key to highlight the required formulaDouble-tap or double-click AVERAGE in the Formula AutoComplete list to select the functionSelect the range to be averaged to insert the range as the argument to the functionTap or click the Enter box to compute the average of the numbers in the selected range and display the result in the selected cell

17Formulas, Functions, and Formatting18Determining the Average of a Range of Numbers Using the Keyboard

18Formulas, Functions, and Formatting19Verifying a Formula using Range FinderDouble-tap or double-click a cell to activate Range FinderPress the ESC key to quit Range Finder and then tap or click anywhere in the worksheet to deselect the current cell

19Formulas, Functions, and Formatting20Formatting The Worksheet

20Formulas, Functions, and Formatting21Changing the Workbook ThemeTap or click the Themes button on the PAGE LAYOUT tab to display the Themes galleryTap or click the desired theme in the Themes gallery to change the workbook theme

21Select the range to color and then tap or click the Fill Color arrow on the HOME tab to display the Fill Color galleryTap or click a color to select it and change the background color of the range of cellsTap or click the Borders arrow on the HOME tab to display the Borders galleryTap or click a border in the Borders gallery to select it and display a border around the selected range

Formulas, Functions, and Formatting22Changing the Background Color and Applying a Box Border to the Worksheet Title and Subtitle22Formulas, Functions, and Formatting23Changing the Background Color and Applying a Box Border to the Worksheet Title and Subtitle

23Formulas, Functions, and Formatting24Formatting Dates and Centering Data in CellsSelect the range to contain the new date formatTap or click the Format Cells: Number Format Dialog Box Launcher in the HOME tab to display the dialog boxIf necessary, tap or click the NUMBER tab and tap or click Date in the Category list, and then tap or click a date type to choose the format for the selected rangeTap or click the NUMBER tab and then tap or click Date in the Category list to choose the format for the selected rangeTap or click the OK button to format the dates in the current column using the selected date format styleSelect the range to be centered and then tap or click the Center button on the HOME tab to center the data in the selected range24Formulas, Functions, and Formatting25Formatting Dates and Centering Data in Cells

25Select the range to contain the accounting number format While holding down the CTRL key, select the nonadjacent ranges and cellsTap or click the Accounting Number Format button on the HOME tab to apply the accounting number format to the selected nonadjacent rangesTap or click the Comma Style button on the HOME tab to assign the Comma style format to the selected range

Formulas, Functions, and Formatting26Applying an Accounting Number Format and Comma Style Format Using the Ribbon26Formulas, Functions, and Formatting27Applying an Accounting Number Format and Comma Style Format Using the Ribbon

27Formulas, Functions, and Formatting28Applying a Currency Style Format with a Floating Dollar Sign Using the Format Cells Dialog BoxSelect the range to format and then tap or click the Number Format Dialog Box Launcher in the HOME tab to display the Format Cells dialog boxIf necessary, tap or click the NUMBER tab to display the Number sheet Tap or click Currency in the Category list to select the necessary number format category and then tap or click a style in the Negative numbers list to select the desired currency formatTap or click the OK button to assign the currency style format to the selected ranges28Formulas, Functions, and Formatting29Applying an Currency Style Format with a Floating Dollar Sign Using the Format Cells Dialog Box

29Select the range to formatTap or click the Percent Style button in the HOME tab to display the numbers in the selected range as a rounded whole percentTap or click the Increase Decimal button in the HOME tab two times to display the numbers in the selected range with two decimal placesFormulas, Functions, and Formatting30Applying Percent Style Format and Using the Increase Decimal Button

30Select the range to which you wish to apply conditional formattingTap or click the Conditional Formatting button on the HOME tab to display the Conditional Formatting listTap or click New Rule in the Conditional Formatting list to display the New Formatting Rule dialog boxTap or click the desired rule type in the Select a Rule Type areaSelect and type the desired values in the Edit the Rule Description areaFormulas, Functions, and Formatting31Applying Conditional Formatting31Formulas, Functions, and Formatting32Applying Conditional Formatting

32Formulas, Functions, and Formatting33Conditional Formatting Operators

33Drag through column headings to select the columns Tap or point to the boundary on the rightmost column heading to cause the pointer to become a split double arrowDouble-tap or double-click the right boundary of the column to change the width of the selected columns to best fitTo resize a column by dragging, point to the boundary of the right side of the column heading. When the mouse pointer changes to a split double arrow, drag to the desired width, and then Lift your finger or release the mouse button to change the column widthsFormulas, Functions, and Formatting34Changing the Column Width34Formulas, Functions, and Formatting35Changing the Column Width

35Tap or point to the boundary below the row heading to resizeDrag the boundary to the desired row height and then release the mouse buttonLift your finger or release the mouse button to change the row heightFormulas, Functions, and Formatting36Changing the Row Height

36Tap or click cell A1 so that the spell checker begins at the beginning of the worksheetTap or click the Spelling button on the REVIEW tab to run the spell checker and display the misspelled words in the Spelling dialog boxApply the desired action to each misspelled wordWhen the spell checker is finished, Tap or click the Close buttonFormulas, Functions, and Formatting37Checking Spelling on the Worksheet37Formulas, Functions, and Formatting38Checking Spelling on the Worksheet

38Tap or click the Page Layout button on the status bar to view the worksheet in Page Layout viewTap or click the Adjust Margins button on the PAGE LAYOUT tab to display the Margins galleryTap or click the desired margin style to change the worksheet margins to the selected styleTap or click above cell A1 in the center area of the Header areaType the desired worksheet header, and then press the ENTER keyFormulas, Functions, and Formatting39Changing the Worksheets Margins, Header, and Orientation in Page Layout View39Formulas, Functions, and Formatting40Changing the Worksheets margins, header, and Orientation in Page Layout View

40Tap or click the Change Page Orientation button on the PAGE LAYOUT tab to display the Change Page Orientation galleryTap or click the desired orientation in the Orientation gallery to change the worksheets orientationFormulas, Functions, and Formatting41Changing the Worksheets margins, header, and Orientation in Page Layout View

41Formulas, Functions, and Formatting42Printing a Section of the WorksheetSelect the range to printTap or click FILE on the ribbon to open Backstage viewTap or click the Print tab to display the Print galleryTap or click Print Active Sheets in the Settings area on the PRINT tab to display a list of printing options Tap or click Print Selection to print the selected rangeTap or click the Print button in the Print gallery to print the selected range of the worksheet Tap or click the Normal button on the status bar to return to Normal view42Formulas, Functions, and Formatting43Printing a Section of the Worksheet

43Formulas, Functions, and Formatting44Displaying the Formulas in the Worksheet and Fitting the Printout on One PagePress CTRL+ACCENT MARK (`) to display the worksheet with formulasTap or click the Page Setup Dialog Box Launcher on the PAGE LAYOUT tab to display the Page Setup dialog boxIf necessary, tap or click the desired Orientation in the Page sheet to select itIf necessary, tap or click Fit to in the Scaling area to select itTap or click the Print button to print the formulas in the worksheet on one page. If necessary, in the Backstage view, select the Print Active Sheets option in the Settings area of the Print galleryWhen Excel displays the Backstage view, tap or click the Print button to print the worksheetAfter viewing and printing the formulas version, press CTRL+ACCENT MARK (`) to display the values version 44Formulas, Functions, and Formatting45Displaying the Formulas in the Worksheet and Fitting the Printout on One Page

45Chapter SummaryFormulas, Functions, and Formatting46Enter formulas using the keyboardEnter formulas using Point modeApply the MAX, MIN, and AVERAGE functionsVerify a formula using Range FinderApply a theme to a workbookApply a date format to a cell or range46Chapter SummaryFormulas, Functions, and Formatting47Add conditional formatting to cellsChange column width and row heightCheck the spelling on a worksheetChange margins and headers in Page Layout viewPreview and print versions and sections of a worksheet47Chapter 2 CompleteMicrosoftExcel 2013

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