excel 101 greg schaffer ry mittlestadt. what we’re going to cover the working parts of excel how...
Post on 19-Dec-2015
214 views
TRANSCRIPT
Excel 101Excel 101
Greg SchafferGreg Schaffer
Ry MittlestadtRy Mittlestadt
What we’re going to CoverWhat we’re going to Cover
The working parts of ExcelThe working parts of Excel
How to NavigateHow to Navigate
How to SortHow to Sort
FormattingFormatting
FiltersFilters
LabLab
This is ExcelThis is Excel
The Working Parts of ExcelThe Working Parts of Excel
WorkbookWorkbook
Worksheet (also called a spreadsheet)Worksheet (also called a spreadsheet)
ColumnsColumns
RowsRows
CellsCells
Name BoxName Box
Formula BoxFormula Box
Workbook
The Working Parts of ExcelThe Working Parts of Excel
The Working Parts of ExcelThe Working Parts of ExcelWorksheet
The Working Parts of ExcelThe Working Parts of ExcelColumns
The Working Parts of ExcelThe Working Parts of ExcelRows
CellsCells
The Working Parts of ExcelThe Working Parts of Excel
Name BoxName Box
The Working Parts of ExcelThe Working Parts of Excel
Formula BoxFormula Box
The Working Parts of ExcelThe Working Parts of Excel
How to Navigate in ExcelHow to Navigate in Excel
Tab = Move RightTab = Move Right
Enter = Move DownEnter = Move Down
Keyboard ShortcutsKeyboard Shortcuts
Ctrl + ‘Home’ = Cursor back to Cell A1Ctrl + ‘Home’ = Cursor back to Cell A1
Ctrl + PgDn = Next SheetCtrl + PgDn = Next Sheet
Ctrl + PgUp = Previous SheetCtrl + PgUp = Previous Sheet
How to Format DataHow to Format Data
All data can be formatted so that it looks All data can be formatted so that it looks nicer and is easier to read.nicer and is easier to read.
Formatting Data can be done three ways:Formatting Data can be done three ways:1.1. ColumnColumn
2.2. RowRow
3.3. CellCell
How to Format DataHow to Format DataTo Format the column or row, select the To Format the column or row, select the entire column or row and select ‘Format’ from entire column or row and select ‘Format’ from the main toolbar, then select ‘Cells.’the main toolbar, then select ‘Cells.’
How to Format DataHow to Format DataThis bring the ‘Format Cells’ dialog box. From this This bring the ‘Format Cells’ dialog box. From this dialog box, you may format:dialog box, you may format:
NumbersNumbers
AlingmentAlingment
FontFont
BorderBorder
Patterns (colors)Patterns (colors)
How to Format DataHow to Format DataFormatting examples:Formatting examples:
Date Formatting: 1-1-02 becomes 1/1/2002Date Formatting: 1-1-02 becomes 1/1/2002
Currency Formatting: 2.35 becomes $2.35Currency Formatting: 2.35 becomes $2.35
We’ll explore this more in the lab…We’ll explore this more in the lab…
How to SortHow to Sort
Two types:Two types:
Simple sortSimple sort Sorts selection by first columnSorts selection by first column
Advanced SortAdvanced Sort Allows you to specify which columns to Allows you to specify which columns to
sort the selectionsort the selection
How to SortHow to SortSimple Sort Simple Sort
note that the entire data range has been selected
How to SortHow to Sort
Advanced Sort:Advanced Sort:Select ‘Data,’ Select ‘Data,’ then ‘Sort’ then ‘Sort’
Sort dialog box:You select which columns to sort the selected data
How to SortHow to Sort
Critical that the correct data range has Critical that the correct data range has been selected.been selected.
FiltersFilters
Why use a filter?Why use a filter? Select just the data you want to see fastSelect just the data you want to see fast
Filter within a FilterFilter within a Filter Only Sales employees from the North regionOnly Sales employees from the North region
To Select FiltersTo Select FiltersSelect a Cell Data – Filter - AutoFilter
FiltersFilters
Filter drop down box for departmentAllows you to select Accounting
Filter drop down boxfor each heading
In ReviewIn ReviewThe working parts of ExcelThe working parts of Excel WorkbookWorkbook WorksheetsWorksheets ColumnsColumns RowsRows CellsCells Name BoxName Box Formula BoxFormula Box
How to NavigateHow to NavigateHow to SortHow to SortFormattingFormattingFiltersFilters