example funder report 1
DESCRIPTION
TEST - Example Funder Report 1TRANSCRIPT
Confidential: For Discussion Only
Along with the report, Example Funding Organization urges you to provide notes to identify any specific entries or trends in your PACDP profile that you feel warrant explanation or additional information, and which would help the reviewers better understand any special circumstances or activities not otherwise apparent in your application narrative or in this report. For instance, should it show a large variance in “Attendance” from FY 2004 as compared to FY 2005 or if your report indicates that in FY 2004, your organization did not report paying “Artists’ Fees,” but had in all other years, we urge you to provide a note that would explain such variation.
To do so, simply attach a single-typed page on which you list the page of the report, the subtitle of the report (e.g., “Fundraising Activity”) and the specific row (e.g., “Foundations) and column (e.g., FY 2005). Then provide a brief explanation, not to exceed one or two sentences, regarding each item. The notes may not exceed a single-typed page, so we ask that you limit yourself to only those entries or trends that require special explanation. Please attach the document to this report and send it, along with your application, to Example Funding Organization.
If you have any questions, please contact Jane Smith, Senior Program Associate, Example Funding Organization directly at 267-300-4000 or email [email protected].
If you need to make any changes to your submitted PACDP data, please contact the PACDP Help Desk at 1-866-21-PACDP or [email protected]. The PACDP Help Desk is available Monday through Friday from 9:00am to 5:00pm.
Do not include this page with your application materials.
The following report is to be submitted to the Example Funding Organization panel as part of your organization’s 2008 application.
Example Organization Example Funder Report 1
Confidential: For Discussion Only
ORGANIZATIONAL INFORMATION:
Organization Name:
Address:
County:
Federal ID #:
Year Organization Founded:
Number of Board Members:
Fiscal Year End Date:
198835
06/30
Example Organization123 Main Street, Philadelphia, PA 19106-4504
Philadelphia23-1234567
This applicant is audited by an independent accounting firm.
PROGRAM ACTIVITY TRENDS:
Program Activity FY 2006 FY 2007
Productions 6 7Public performances - at home 326 411Classes/Workshops - for the public 42 38Lectures 118 111Openings 6 7Local premieres 4 2Works commissioned 2 0Workshops or readings of new works 3 4Off-site school programs 2 11Facility rentals - by your org. for your program use 0 1Facility rentals - by your org. for your non-program use 8 0Facility rentals - of your org. for another's program use 9 6Facility rentals - of your org. for another's non-program use 0 7
ATTENDANCE TRENDS:
Attendance FY 2006 FY 2007
Total paid attendance 77,630 76,537Total free attendance 11,930 13,819
Total Attendance 89,560 90,356
Attendance also includes school children and students taking classes and workshops.
Example Organization Example Funder Report 1
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Confidential: For Discussion Only
Example Organization Example Funder Report 1
FINANCIAL ACTIVITY:
Financial Activity FY 2006 FY 2007
Unrestricted Activity
Revenue
EarnedProgram $1,847,599 $1,854,548Non-program 77,766 34,504
Total Earned 1,925,365 1,889,052Investment 65,030 127,259Contributed 1,810,761 1,530,162
Total Unrestricted Revenue $3,801,156 $3,546,473
Expenses
Program $2,555,885 $2,822,414Fundraising 258,883 231,601General & administrative 513,889 553,637
Total Expenses $3,328,657 $3,607,652
Net Unrestricted Activity $472,499 ($61,179)
Net Temporarily Restricted Activity ($198,000) $610,667
Net Permanently Restricted Activity $0 $0
Net Total Activity $274,499 $549,488
Balance Sheet Summary FY 2006 FY 2007
Total Assets $5,328,209 $5,829,409
Total Liabilities $1,768,901 $1,720,313
Total Net Assets $3,559,308 $4,109,096
Total Liabilities & Net Assets $5,328,209 $5,829,409
Net Unrestricted (UR) Activity includes all operating revenue and expenses, funds used to purchase fixed assets, and market value changes in endowments and other investments. Therefore, the Net UR Activity line may include more than just an operating surplus or deficit.
Net Temporarily Restricted (TR) Activity includes TR contributions that are restricted by the donor for a specific purpose or specific time. Some examples of temporarily restricted contributions are gifts for specific programs or productions, gifts for operations for future years, and capital campaign gifts for facilities that are not yet built. When the restriction is fulfilled, the net assets are released to the unrestricted operating statement. "Net TR Activity" is the sum of all new TR contributions minus those released to unrestricted.
Net Permanently Restricted (PR) Activity includes PR contributions that are restricted by the donor in perpetuity. The most common example is a gift to an endowment fund.
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Confidential: For Discussion Only
PROGRAM REVENUE DETAILS:
Program Revenue FY 2006 FY 2007
Admissions $0 $0Ticket sales 974,555 1,074,169
Tuitions 54,849 32,824Workshop & lecture fees 0 0
Touring fees 0 0
Special events - other 0 0
Gallery sales 0 0
Membership dues/fees 0 0Subscriptions 788,372 716,931
Contracted services/performance fees 0 0
Rental income - program use 29,823 30,624Sponsorship revenue 0 0
Total Program Revenue $1,847,599 $1,854,548
The table below is a breakdown of the items that comprise program revenue.
MARKETING ACTIVITY TRENDS:
Marketing Activity FY 2006 FY 2007
Total program revenue $1,847,599 $1,854,548Total marketing expense $411,401 $477,647Total expenses $3,328,657 $3,607,652
Total attendance 89,560 90,356
Example Organization Example Funder Report 1
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Confidential: For Discussion Only
Example Organization Example Funder Report 1
FUNDRAISING ACTIVITY:
Total Contributed Revenue FY 2006 FY 2007
Board $145,289 $159,759Individuals 201,011 200,690Corporate 135,872 121,982Foundations 444,370 997,653Government 157,534 121,739Special events 57,925 114,342In-kind 15,760 15,058Parent organization support 0 0Other 455,000 409,606
Total Contributed Revenue $1,612,761 $2,140,829
Number of Contributors FY 2006 FY 2007
Individuals 1,404 1,231Board 36 35Corporate 27 22Foundation 36 29Government 7 7
Total Contributors 1,510 1,324
Fundraising Activity FY 2006 FY 2007
Total contributed revenue $1,612,761 $2,140,829Total fundraising expense $258,883 $231,601Total expenses $3,328,657 $3,607,652
Contributed revenue below includes unrestricted, temporarily restricted, and permanently restricted revenues, as well as net assets released from restrictions.
Total contributed revenue includes trustee/board, individual, foundation, government, and corporate contributions, as well as fundraising events, parent organization support, in-kind contributions, and net assets released from restrictions. This value contains all contributions, whether unrestricted, temporarily restricted, or permanently restricted.
Fundraising expenses include fundraising salaries, fees to fundraising professionals, grantmaking expenses, and other expenses the organization has listed in the Fundraising category.
Note that all expenses for an organization are classified as Program, Fundraising, or General & Administrative (G&A) expenses.
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Confidential: For Discussion Only
Example Organization Example Funder Report 1
STAFFING TRENDS:
Full Time Equivalents (FTEs) FY 2006 FY 2007
ProgramArtists & performers 18.00 19.00Program - all other 30.00 36.00
Total Program 48.00 55.00Fundraising 3.00 4.00General & Administrative 16.70 21.75
Total FTEs 67.70 80.75
Salaries and Fringe Benefits FY 2006 FY 2007
ProgramArtists & performers $495,390 $634,035Program - all other 820,130 893,815
Total Program 1,315,520 1,527,850Fundraising 186,178 118,527General & Administrative 384,722 435,497
Total Salaries and Fringe $1,886,420 $2,081,874
Other Artistic Fees FY 2006 FY 2007
Artist commission fees $22,500 $0Artists & performers - non-salaried 107,113 120,780Professional fees - other 0 0
Total Other Artistic Staffing Fees $129,613 $120,780
Total FTEs include independent contractors, volunteers, interns and apprentices.
Total Salaries and Fringe are for employees on an organization’s payroll. Commissioned and contracted artists appear in the table below.
Full-time equivalents (FTEs) are the number of full-time staff that non-full-time staff are judged to constitute. For example, two part-time staff members working 20 hours per week year-round are equal to one full-time equivalent (FTE).
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Confidential: For Discussion Only
BALANCE SHEET TRENDS:
The Balance Sheet, also known as a Statement of Financial Position, shows the accumulated financial results of all the years that an organization has been in operation, and consists of what the organization owns - its assets; what the organization owes - its liabilities; and the difference between its assets and liabilities – its net assets or net worth.
Assets FY 2006 FY 2007
Current assetsCash $1,263,263 $904,081Receivables 145,812 878,021Prepaid expenses & other 237,379 226,465
Total current assets 1,646,454 2,008,567Investments 0 300Fixed assets (net) 3,681,755 3,820,542Non-current assets 0 0
Total Assets $5,328,209 $5,829,409
Liabilities & Net Assets FY 2006 FY 2007
Liabilities
Current LiabilitiesAccounts payable & other 104,886 61,601Loans & other debt 59,685 63,349Deferred revenue 593,469 651,314
Total current liabilities 758,040 776,264Non-current liabilities 1,010,861 944,049
Total Liabilities $1,768,901 $1,720,313
Net Assets
Unrestricted $3,310,808 $3,249,929Temporarily restricted 248,500 859,167Permanently restricted 0 0
Total Net Assets $3,559,308 $4,109,096
Total Liabilities & Net Assets $5,328,209 $5,829,409
Example Organization Example Funder Report 1
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Confidential: For Discussion Only
BALANCE SHEET TRENDS: FINANCIAL POSITION
The key measures of financial position below can help understand the capital structure of an organization.
Financial Position FY 2006 FY 2007
Net assets as a % of total expenses 107% 114%Total working capital $639,914 $373,136Fixed assets (net) $3,681,755 $3,820,542Total endowment $0 $0Total debt $1,070,546 $1,007,398
Net assets as a % of total expenses measures the net worth of an organization in relationship to its operating size. It is calculated as total net assets divided by total expense. If the trend is level or increasing, then total net assets are keeping pace with growth in operating expenses.
Total working capital consists of the unrestricted resources available for operations and is calculated as unrestricted current assets minus unrestricted current liabilities. Adequate working capital provides financial strength and flexibility to your organization, the ability to meet obligations as they come due, and the ability to take more risks, knowing there is a cushion to fall back on.
Fixed assets (net) include all land, buildings, equipment, and other fixed assets owned by the organization. It is calculated net of accumulated depreciation to reflect the reduction in the value of an asset as it ages and is used.
Total endowment includes monies usually invested long-term. Endowment may be unrestricted, temporarily restricted, or permanently restricted. Income from endowment is generally available for operations or to support specific purposes.
Total debt consists of all short and long-term contractual obligations of the organization, including notes, bonds, and capital leases payable.
The Working Capital Ratio relates working capital to the size of the operation, showing how many months of operating expenses are available to meet current needs. The graph at the right looks at the most liquid of the organization’s unrestricted current assets in comparison to its current liabilities.
Example Organization Example Funder Report 1
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