Background and Purpose of the "Atlas Exam Record Utility"

The "Atlas Exam Record Utility" (ER Utility) is provided to help you grade and review the records produced when users take the custom or written exams created within the Interactive Netter Atlas. With the ER Utility, you will be able to open a single record or load and have access to a group of records from a large class of student. Once record(s) are loaded into the ER Utility, you can calculate the average grade and show a class range, inspect a user's complete exam record, delete a "bad" question from all records, override a user's answer, print a single or group of record(s), and print out a grade list suitable for posting.

Before you can use the features of the ER Utility, you must first create an exam and require that user(s) identify themselves by name or ID number. It is important that all persons who take a test enter the same type of identification, i.e., they must all enter names or all enter ID numbers. This name or ID number will be converted to a DOS compatible file name by using the first two characters of the first word or number entered, an underscore, and the first five characters of the last word or number entered. Because names or numbers will be truncated, it is advisable to assign a different name or number to students who have similar names or ID numbers before they take the exam. The ER Utility locates and loads groups of records by either name or identification number. You should also specify the type of exam, i.e., either 'Locate' structures or 'Name' structures, and designate the location where the exam record is to be saved. The "Interactive Atlas of Human Anatomy" provides you with the ability to create and edit custom examinations. If you need help with creating an exam, please consult the instruction manual or the 'Test' icon pop-up help in the Interactive Atlas.

ACCESSING EXAM RECORDS AND CREATING CLASS ROSTERS

Each time you enter the ER Utility, you will be given options to either 'Create' a class roster, view a 'Single' exam record or 'Cancel', which gives you access to the Main Utility card. To view an individual record, click 'Single' and from the Open File dialog, navigate to the record, select it and click 'Open'. To prepare a roster, i.e., a list of students by name and/or ID numbers, click 'Create' on the start-up dialog or select 'Create Roster' from within the 'Current Roster' pull-down menu. You must enter the name of the roster first, then you can type the list of names of students in the left column and their identification numbers (if known) in the right column. Use the tab key to go between columns. When the roster is complete, click 'Don' to return to the Main Utility card. Note: if you click 'Cancel', the roster you just created will be lost. If you want to create another roster, select 'New Roster'.

If you have already created rosters and you are ready to examine a group of records, click 'Cancel' on the start-up card. Now press and hold the mouse button down on 'Current Roster'. While holding, drag down to highlight the roster of interest, then release. The name of the roster will appear in the space next to the 'Current Roster' pulldown menu. To load the records from the selected roster, press 'Load Record(s), then hold and drag down to highlight 'Load Group Records' from the pull-down menu. When released, the Open File dialog will appear. Navigate to the folder continuing all the records on the roster and select any one file from the group. Click 'Open' to start the process that loads all records in the folder. If a name is on the roster that does not match a record in the folder, a dialog will appear showing the list of records not found. Once rosters are created they remain in the Utility for later use. It is important to remember, however, that all records are cleared each time you exit the Utility, so you must re-load records each time you wish to view them.

THE FUNCTION AND PURPOSE OF BUTTONS AND PULL-DOWN MENUS

Main Utility Card:

CURRENT ROSTER: Within this pull-down menu are the three options used to create and manage a class roster, plus the list of rosters you have created and attached to the Exam Record (ER) utility

'Create Roster': card

Choose this selection to go to a new blank roster

'Edit Roster': Choose this selection to make changes to an existing roster. A window will appear with the list of rosters available. Select the desired roster and click Edit 'Remove Roster'" Choose this selection to remove a roster from the utility. A window will appear with the list of rosters available. Highlight the desired roster and click Delete.

To load a group of exam records, choose a roster from the list of rosters at the bottom of the pull-down menu.

LOAD RECORD(S):

Within this pull-down menu are the two choices

available to access user(s) records. 'Load Single Record': Choose this selection to load an individual record of any exam type. 'Load Group of Records': Choose this selection to load a group of records. NOTE: You must select a roster from the Current Roster option before you load a group of records. Select whether the records were saved by name or ID number. Navigate to the folder where the records were saved and select one record from the group. This step is necessary in order to show the ER Utility where to look for the rest of the records.

STOP: This button allows you to exit the ER Utility. You will be asked if you wish to save a name and grade list as a text file. NOTE: When you exit, all available rosters remain in the utility; however, all exam records loaded into the utility are cleared. The exam records remain saved as individual files on your disk.

RECORD MANAGEMENT: Within this pull-down menu are four record management options. 'Go To Record': Highlight the desired record and select this option to see the detailed record for the user. 'Clear Record': Highlight the desired record and select this option to remove the record from the utility. Remember, the record remains as an individual file on the disk; it is only cleared from the utility, not deleted from the disk. 'Print All Records': This option provides a printed copy of all records currently in the utility . 'Clear All Records': This option clears all records currently in this utility. See Clear Record above.

EXAM RESULTS:

Within this pull-down menu are two choice.

'Print Name and Grade List': This option provides a paper copy of the names and grades of all records currently in the utility. You will be asked to type additional information (e.g., course, section number and/or date) and select user and grade information (i.e., name, ID number, average, and/or range) that you would like to appear on the printout. These options provide some control over the printed list so

that grades may be posted without identifying users by name. 'Save Name and Grade List': This provides a text file copy of names and grades of all records currently in the utility. This file can be opened later from within any word processing application.

Create/Edit Roster Card:

'Cancel': Click this button to return to the main card. NOTE: If you are creating a new roster and click Cancel, your new roster will not be added to the list of available rosters. If you are editing an existing roster and click Cancel, any changes you made will not be saved. 'Done': Click this button to return to the main card.

'New Roster': Click this button to go to a new blank roster card. The roster you were working on will be saved automatically and added to the list of available rosters.

The Test Record Card: The test record card shows the user's correct and incorrect answers side-by-side in the middle of the card; it provides a list of all the user's correct answers at the bottom. It also shows the user's name/ID and grade on the exam, the date of the exam, and the number of times the user clicked the Skip Item button. In cases where the user had to judge the correctness of an answer he/she typed in to name a structure, it shows the correct answer and the user's response side-by-side. It is on the 'Test Record' card that you can delete questions from an exam or override a question that was graded wrong by the computer.

'Done':

Click this button to return to the main card.

'Print Record': Click this button to print a user's complete record. The printed record will show the list of question in the order that they were answered. Correct and incorrect answers will be denoted by symbols. See the legend at the bottom of the printed pages for the key to these symbols. 'Delete': Highlight the question and answer (correct or incorrect) that you wish to delete. Click this button. The question will be deleted from all records currently in the utility. The number of

possible points will decrease, and the user's grade adjusted automatically. 'OverRide': Use this option to override if you want to change the status of an individual question without affecting other records within the roster. A test record related to a 'Name' exam, for example, might reveal a discrepancy between the answer the user entered and thought was correct, and the actual answer. The function of this button will allow you to override the user's answer.