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Japan Automobile Research Institute
EVS-22 Exhibit Manual
EXHIBITOR MANUALEXHIBITOR MANUALEXHIBITOR MANUALEXHIBITOR MANUAL
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EVS-22 Exhibitor Manual
p.3727Temporary Phone and Communication Line
Order Form
p.3423Sponsorship Application
Submission DeadlineReferenceFORM
No.Document TitleCheck
Subject
Relevant E
xhibitors
p.2921Exhibitor Stock Space Application
p.2717Electrical Construction Application
p.3724Rental Equipment Order Form
p.2613Audio Equipment Use Application
p.3222Ride & Drive / EV Parade Participation Form
p.2919Freight Handling Service Order Form
p.2918Shipping Service Order Form
p.2411Floor Construction Application
p.55Exhibitor Press Conference Application
p.38
p.37
p.37
p.27
p.27
p.26
p.19
p.19
p.5
p.29
p.23
p.26
p.4
p.23
p.21
p.4
p.4
28
26
25
16
15
14
7
6
4
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10
12
2
9
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3
1
Company Logo Sign Order Form
Basic Booth Carpet Color Order Form
Exhibit Directory Listing Form
All E
xhibitors
Booth Cleaning Order Form
Temporary Staff Order Form
Wednesday, May 31, 2006
Hydrogen Use Application
Rental Package Booth Order Form
Electrical Supply Application
Plumbing Work Application
Food & Drink Service Notification
Friday, August 18, 2006
Additional Exhibitor Badge Application
Bonded Goods Application
Monday, July 31, 2006
Ceiling / Two-Level Structure Application
Prohibition Waiver Application
Friday, August 18, 2006
Booth Plan Application
Cargo Vehicle Pass Application
Exhibit Registration Form
CHECKLIST
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EVS-22 Exhibitor Manual
p.36Rentals and Various Services
p.33Sponsorship
p.30EV Parade and Ride & Drive (Test Drive)
p.29Storage of Packing Materials
p.29
p.23
p.21
p.19
p.18
p.14
p.7
p.3
Shipping & Freight
Regulations for Booth Construction
Installation and Dismantlement
Handover of Exhibition Booths
Detailed Exhibition Regulations
Exhibition Regulations
Exhibition Outline
Exhibitors’ Benefits
Applications for Exhibits
Submission of Manuscripts for the Exhibition Guide
Exhibitor Identification Passes
Exhibitor Press Conference
Specified Company Contact List
Basic Topics
Contents
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EVS-22 Exhibitor Manual
Basic Topics
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EVS-22 Exhibitor Manual
Exhibitors’ Benefits
1 list of registrants for the symposiumRegistrant List
Please indicate URL to be linked in the
application for exhibit space.
Please submit form no. 22, “Ride &
Drive / EV Parade Participation Form”
by July 31, 2006.
Please submit form no. 5 “Exhibitor
Press Conference Application” by
August 18, 2006
Distributed by e-mail beginning August
2006. Please print out to use.
Distributed at the exhibition office in
the venue during the exhibition. (From
October 21, 2006)
Distribution and Application Method
Complimentary tickets for customers
(one-day passes) will be distributed.
Complimentary tickets
Exhibitor can participate in the ride-
and-drive event and parade with its
BEV, HEV, and FCV.
Ride & Drive and EV
Parade Participation
Exhibitors’ press conferences will be
scheduled on Press Day, October 23,
2006.
Exhibitor Press
Conference
Exhibitors’ home pages will be linked
from the list of exhibitors on the EVS-
22 home page.
Free Home Page Link
1 invitation per exhibitorGala Dinner Invitation
3 passes per exhibitorSpecial session tickets for
plenary sessions
DetailsBenefit
The following benefits are available to exhibitors.
Application for Exhibits
All exhibitors must submit the description, number, and size of exhibits by August 18, 2006.
As this application will be used for public data about the exhibits, please give notification
immediately if there are any changes.
FORM No.1 “Exhibit Registration Form”
Exhibits Using Hydrogen in the Venue
The presence of hydrogen in the venue is prohibited by high-pressure gas safety laws under
the fire prevention ordinances of the City of Yokohama. Exhibitors who require and will use
hydrogen in the venue must specify the details of their exhibit on their application and submit
by May 31, 2006. Exhibitors will be notified of the decision to permit or disallow exhibits or
exhibition methods after Pacifico Yokohama and the Nishi Fire Station evaluate them.
Please be aware that the transportation of hydrogen into the venue maybe disallowed based
on the results of the evaluations.
FORM No.2 “Hydrogen Use Application”
The EVS-22 Exhibit Guide, summarizing the exhibits will be produced and distributed to
visitors. All exhibitors are asked to send exhibit directory listing form specifying their name,
contact information, and a description of their exhibits by e-mail by August 18, 2006.
FORM No.3 “Exhibit Directory Listing Form”
Information for Exhibit Directory
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EVS-22 Exhibitor Manual
Please always display your identification (badge) in the venue during the period of the exhibition,
including set up and take down. Badges can be obtained at the exhibition office in the venue (from
October 21, 2006, 8:00 - )
Exhibitor Identification Passes
Application for Additional Exhibitor Badges
Additional exhibitor badges are available for JPY5,000 each. Please apply by August 18,
2006 if additional badges are required.
FORM No.4 “Additional Exhibitor Badge Application”
For entry to exhibition venue during setup
and take down periodsNumber required
Oct. 21 8:00~20:00
Oct. 22 8:00~20:00
Oct. 23 8:00~12:00
Worker Badge
•For entry to the exhibition venue during
the period of validity
• Participation in the welcome reception on
October 25
•Participation in the poster session/wine &
cheese reception on October 26 and 27
5 badges
per 9 sq. m.Oct. 21~29Exhibitor Badge
DetailsNumber AllowedPeriod of ValidityType
Exhibitors press conferences should be held according to the schedule specified by the
organizer. Exhibitors planning to hold a press conference must submit an application by August
18, 2006.
FORM No.5 “Exhibitor Press Conference Application”
Press conferences may not be scheduled during the exhibition period without the
permission of the organizer.Notes
�Please hold press conferences at your booth during the specified time.
�Please specify any equipment required for press conferences on the
exhibitor press conference application. (additional charge)
�Either Japanese or English must be used. Please arrange for
interpreters individually if they are required.
Format
The organizers will notify registered members of the media of the press
conference schedule.
Instruction to
the Media
At the booths of each exhibitor involved.LocationOperation
Press conference times will be allotted on a first come-first served basis. Times will be
scheduled by the organizer so as not to overlap.Schedule
10 minutes per exhibitor
Or 20 minutes for sponsor
Presentation
Time
Monday, October 23 14:30-17:00Date & Time
Exhibitor Press Conference
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EVS-22 Exhibitor Manual
Contact: Shunichi Yoshida, Section Chief, Sales
Promotion Division
10-8 Yochoumachi, Shinjuku-ku
Tokyo 162-0055
TEL:81-3-5368-1961 FAX:81-3-5368-1968
AZ Scene CorporationEquipment Leasing
Contact: Kenji Hikino, Section Chief, Home Products
Business Division
1-9-3 Higashi-Shimbashi, Minato-ku
Tokyo 105-8322
TEL:81-3-6251-1254 FAX:81-3-6251-6624 [email protected]
Nippon ExpressDomestic Cargo
Transportation
Contact: International Travel Division, “EVS-22”
2-3-11 Higashi-Shinagawa, Shinagawa-ku
Tokyo 140-8604
TEL:81-3-5796-5445 FAX:81-3-5495-0685
JTBAccommodations
Contact: Yano / Terayama, Interpretation and
Specialist Section
Sanbancho KS Bldg. 3F, 2 Sanbancho, Chiyoda-ku
Tokyo 102-0075
TEL 81-3-3263-8686 FAX 81-3-3263-8687
Convention Linkage,
Inc.Temporary Staff
Contact:Tatsuo Shigeta, International Section Chief5-9-4 Higashi-Shinagawa, Shinagawa-ku
Tokyo 140-0002 TEL:81-3-3474-8102FAX:81-3-5460-9841 [email protected]
Ishikawa Gumi, Ltd.
Overseas/Venue Cargo
Transportation,
Bonded Goods
Application
Contact:Shin Fujimoto
4F Nikko Building
1-1 Kanda-Ogawacho, Chiyoda-ku
Tokyo 101-0052
TEL:81-3-5259-7971 FAX:[email protected]
Contact Information
Accost Corporation
Booth Decoration,
Electrical Construction,
Water and Sewage
CompanyArea
Contractors List
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EVS-22 Exhibitor Manual
Exhibition OutlineExhibition Outline
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EVS-22 Exhibitor Manual
Title: The 22nd International Battery, Hybrid and Fuel Cell Electric Vehicle Symposium & Exposition
(EVS-22)
Dates: Monday, October 23, 2006 - Saturday, October 28, 2006
Location: Pacifico Yokohama
1-1-1 Minato Mirai, Nishi-ku, Yokohama, Kanagawa, Japan
TEL:81-45-221-2121 FAX:81-45-221-2155web: http://www.pacifico.co.jp
e-mail: [email protected]
Organizer: Japan Automobile Research Institute
12F Nihon Jidousha Kaikan
1-1-30 Shiba-Daimon, Minato-ku, Tokyo
TEL:81-3-5733-7923 FAX:81-3-5473-0655 [email protected]
Co-Organizers: Electric Vehicle Association of Asia Pacific
World Electric Vehicle Association
Sponsors: Ministry of Economy, Trade and Industry
Ministry of Land Infrastructure and Transport
Ministry of the Environment, Kanagawa Prefecture
City of Yokohama
Co-Sponsors :Japan Automobile Manufacturers’ Association Inc., Japan Trucking Association, Japan Auto
Parts Industries Association, Japan Bus Association, the Japan Automobile Tyre
Manufacturers Association, the Federation of Electric Power Companies of Japan, Japan Eco-
Service Stations Association, Battery Association of Japan, New Energy Foundation, the
Society of Automotive Engineers of Japan, New Energy and Industrial Technology
Development Organization, Engineering Advancement Association of Japan, Organization for
the Promotion of Low Emission Vehicles, the Japan Gas Association, Petroleum Energy Center,
Petroleum Association of Japan, the Japan Electrical Manufacturers’ Association, the
Japan Iron and Steel Foundation, Highway Industry Development Organization
Entrance Fee: General Admission - One Day: JPY500
Registrants & High School or younger - Free
Exhibition Outline
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EVS-22 Exhibitor Manual
Venue Access
Exhibition Halls
B・・・・C・・・・D
Outdoor
Exhibition (Plaza)
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EVS-22 Exhibitor Manual
Floor Plan
Exhibition Hall (Planned)
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EVS-22 Exhibitor Manual
Outdoor Exhibition (Plaza) Venue
Pacifico Yokohama Exhibition Venue Specifications (Exhibition Hall & Outdoor Exhibition)
noneHeating and CoolingAir Conditioning
noneCeiling Light Intensity: 500 lx
Floor Light Intensity (lx) : 500 lx
Lighting (Mercury
Lamps)
TileConcreteFloor Type
4t vehicle
(including cargo)5 t/㎡( pit section1 t/㎡)
Floor Weight Load
Capacity (t/㎡)
Outdoor13-19m13-19m13-19mCeiling Height(m)
Approx. 2000㎡6700㎡3300㎡6700㎡Floor Area(㎡)
Outdoor Exhibition
(Plaza)D HallC HallB Hall
Conference
Center
Exhibition
Hall
National Convention
Hall of Yokohama
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EVS-22 Exhibitor Manual
Exposition Schedule (Planned)
Exhibition / Ride & Drive12:00-18:0026 October (Thursday)
Exhibition / Ride & Drive
Welcome Reception (Registrants and Exhibitors)
10:00-17:00
18:00-20:0025 October (Wednesday)
Exhibition / Ride & Drive10:00-17:0024 October (Tuesday)
10:00-18:00
Exhibition / Ride & Drive
Dismantlement & Carrying-out
10:00-16:00
16:00-24:0028 October (Saturday)
6:00-18:00
8:00-12:00
14:00-14:30
14:30-17:00
8:00-20:00
8:00-20:00
Dismantlement & Carrying-out29 October (Sunday)
27 October (Friday) Exhibition / Ride & Drive
Installation & Carrying-in
Exhibition Opening Ceremony
Exhibition / Ride & Drive
Exhibitor Press Conferences (Media Day)
23 October (Monday)
Installation & Carrying-in22 October (Sunday)
Installation & Carrying-in21 October (Saturday)
※The exhibition will be open to the public throughout the exhibition period.
※Public viewing on October 26th and 27th will end at 16:00. Only registrants will be admitted
between 16:00 - 18:00.
Oct. 21Oct. 21Oct. 21Oct. 21((((SatSatSatSat))))
Oct. 22Oct. 22Oct. 22Oct. 22((((SunSunSunSun))))
Oct. 23Oct. 23Oct. 23Oct. 23((((MonMonMonMon))))
Oct. 29Oct. 29Oct. 29Oct. 29((((SunSunSunSun))))
Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive
Set Up
Set Up
Set Up
Oct. 24Oct. 24Oct. 24Oct. 24((((TueTueTueTue))))Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive
ChildrenChildrenChildrenChildren’s Eventss Eventss Eventss Events Public SessionPublic SessionPublic SessionPublic Session
Oct. 25Oct. 25Oct. 25Oct. 25((((WedWedWedWed))))Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive Welcome ReceptionWelcome ReceptionWelcome ReceptionWelcome Reception
WorkshopsWorkshopsWorkshopsWorkshops Community ForumCommunity ForumCommunity ForumCommunity Forum
Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive
Oct. 26Oct. 26Oct. 26Oct. 26((((ThuThuThuThu)))) Opening SessionOpening SessionOpening SessionOpening Session lunch Special Plenary SessionSpecial Plenary SessionSpecial Plenary SessionSpecial Plenary SessionOralOralOralOralⅠⅠⅠⅠ PosterPosterPosterPosterⅠⅠⅠⅠ
Special SessionSpecial SessionSpecial SessionSpecial Session
Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive
Oct. 2Oct. 2Oct. 2Oct. 27777((((FriFriFriFri)))) OralOralOralOralⅡⅡⅡⅡ Oral Oral Oral Oral ⅢⅢⅢⅢ lunch Oral Oral Oral Oral ⅣⅣⅣⅣOral Oral Oral Oral ⅤⅤⅤⅤ PoasterPoasterPoasterPoasterⅡⅡⅡⅡ GalaGalaGalaGala
EventEventEventEventSpecial SessionSpecial SessionSpecial SessionSpecial Session
Oct. 28Oct. 28Oct. 28Oct. 28((((SatSatSatSat)))) Oral Oral Oral Oral ⅥⅥⅥⅥ Closing SessionClosing SessionClosing SessionClosing Session WorkshopsWorkshopsWorkshopsWorkshops
Dismantlement
Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive Dismantlement
8 9 10 11 12 13 14 15 16 17 18 19 20
8 9 10 11 12 13 14 15 16 17 18 19 20
Overall Schedule (Planned)
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EVS-22 Exhibitor Manual
Main Preparation Schedule
Exhibitor Information Meeting (at Yokohama)Mid-May
April 10
December 15
April 1
Date of Expiration for Tentative Reservations (Cancellation fee
required after this date)2006
Deadline for Tentative Reservations
Call for Exhibitors2005
AprilAprilAprilApril MayMayMayMay JuneJuneJuneJune JulyJulyJulyJuly Aug.Aug.Aug.Aug. Sept.Sept.Sept.Sept. Oct.Oct.Oct.Oct. Nov.Nov.Nov.Nov. Dec.Dec.Dec.Dec. Jan.Jan.Jan.Jan. Feb.Feb.Feb.Feb. Mar.Mar.Mar.Mar. AprilAprilAprilApril MayMayMayMay JuneJuneJuneJune JulyJulyJulyJuly Aug.Aug.Aug.Aug. Sept.Sept.Sept.Sept. Oct.Oct.Oct.Oct.
2005200520052005 2006200620062006
Exhibition Cancellation
(50% of Exhibition fees)
Call fo
r Exhibito
rs
Deadl in
e f o
r Tentat iv
e
Reser vatio
ns
12/1512/1512/1512/15 10/2110/2110/2110/21----29292929
4/104/104/104/10Exhibition Cancellation (Free) 4/114/114/114/11 6/306/306/306/30Exhibition Cancellation
(100% of Exhibition fees)
Expira
tion fo
r Tentativ
e
Reservatio
ns
4/104/104/104/10
Deadlin
e fo
r payment
of e
xhibitio
n fe
es
6/306/306/306/30
7/17/17/17/1
Exhibito
r Inform
atio
n
Meetin
g
MidMidMidMid----MayMayMayMay
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EVS-22 Exhibitor Manual
Exhibition Rules & RegulationsExhibition Rules & Regulations
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EVS-22 Exhibitor Manual
1. Definitions
The following terms used in this document are defined as follows:
1) Organizer: The Japan Automobile Research Institute
2) Exhibition: The EVS-22 Exposition (including ride & drive and parade)
3) Exhibitor: Companies, individuals, and organizations who have been allotted a booth at the above
exhibition, including representatives, employees, and agents of companies and organizations.
2. Suitability of Exhibits
1) Applicants for the exhibition must submit the list of exhibits including description and number in the
format and by the date specified by the organizer.
2) If the organizer judges the contents of an exhibit to be unsuitable for the exhibition, application for
exhibit space may be refused.
3. Exhibition Contract and Booth Allocation
1) Applicants receive the right to use exhibit space upon receipt of the Exhibition Confirmation Notice,
and payment of exhibition fees. If payment of fees is not made by the specified date, the application
shall be deemed to be cancelled.
2) Booth allocations will be determined by the organizer, taking into account the requests of the applicant,
exhibit space and shape, contents of the exhibit, availability of electricity, water and drains, physical
conditions of the venue, accessibility of walkways, etc.
3) The exhibitor cannot yield or lend the allocated booth to another party without prior notice in writing
to, and acknowledgment by the organizer.
4) The exhibitors must set up their booth by the deadline specified by the organizer. Failure to do so will
result in annulment of the reservation of exhibit space and the organizer will dispose the subject space
appropriately.
5) The organizer reserves the right to change booth allocations in cases where the organizer has judged it
to be in the interest of exhibition operations.
6) For tentative reservation of exhibit space, booth allocations will be made according to the descriptions
of article 3-2), which will be valid through April 10, 2006. Tentative reservation can be taken over into
formal exhibit contracts before the above deadline. Exhibit contracts from other parties will take
precedence over tentative reservations in all cases.
4. Rules of Exhibit
1) Exhibits and booth constructions must not block views for neighboring booths or the hall, or interfere
with the flow of visitors. Regulations regarding the size and positioning of booth facilities, decoration,
use of audio-visual equipment, and other items related to display and construction will be provided in
the exhibitor manual that will be prepared separately.
2) Exhibitors must submit and receive approval in advance from the organizer for booth design and floor
plan showing the construction of facilities and position of exhibits.
3) Booth facilities should be constructed in a safe manner so they do not interfere with visitors or
firefighting efforts during a natural disaster.
4) Detailed regulations and information on carrying in and out, booth installation, piping, electrical
wiring, rental services, etc. will be available in the Exhibitor Manual.
5. Protection of Visitors and Management of Exhibits
1) Exhibitors must always place at least one person at each booth to respond to customers, and manage
and maintain their own exhibits.
2) The organizer will provide security personnel to maintain and manage the venue. The organizer shall
not be liable for any damages to exhibits, facilities, etc., such as theft, fire and injury, occurring within
individual booths. Exhibitors are asked to prepare the necessary preventative measures individually.
Exhibition Regulations
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EVS-22 Exhibitor Manual
3) In the case that one of the following occurs at the venue during the period of the exhibition or during
installation and dismantlement, exhibitors must immediately notify the organizer regardless of cause
or reason, and resolve the issue under their own responsibility. Should the organizer be required to pay
compensation to any victims, the exhibitor must compensate the organizer for the full cost:
(a) An accident causing personal injury occurs within the exhibitor’s booth, or an exhibitor or
exhibited item causes personal injury outside a booth.
(b) The exhibitor or exhibited item causes damage to a possession of a person other than the exhibitor,
inside or outside the booth.
4) Exhibitors must take out an insurance policy covering the items in the preceding situations.
6. Obligation of Restoring to Original State
Exhibitors must restore their booths to their original states and return them to the organizer by 18:00 on
October 29th after the end of the exhibition.
7. Restrictions and Prohibited Matters
1) Fire regulations of the city of Yokohama prohibit smoking, carrying of dangerous objects, or use of
open flame within the exhibition hall. Rules for the use of hydrogen within the exhibit hall will be
specified in the Exhibitor Manual.
2) Exhibitors must take precautions to limit inconvenience resulting from excessive sound, light, heat,
dust, gas, odor, vibration, or people used in demonstrations to visitors and other exhibitors.
3) The organizer reserves the right to remove or place limits on exhibited or distributed items, or cancel
demonstrations should they be judged to interfere with the operation of the exhibition.
4) Exhibitors must not advertise in their booths or in the vicinity of the venue in a manner that will
interfere with the programs of EVS-22 or the entire exposition. The organizer must be notified in
writing and give their approval in advance of the content, time, and location of any activities related to
exhibits that will take place within booths or in the vicinity of the venue.
5) Exhibitors can distribute their advertisements, printed materials, etc. only within their booth.
8. Admission to Exhibition
Registered symposium participants, visitors, and exhibitors will enter the venue in the following ways:
1) Registered symposium participants: Unlimited entry during the exhibition period.
2) Visitors: 1-day admission pass, JPY 500 (including consumption tax)
3) High school students and younger: Free
4) Exhibitors: 5 complimentary exhibitor badges will be provided for every 9 square meters.
The exhibitor badge will be valid for the duration of the exposition and during installation and
dismantlement.
9. Cancellation of Exhibit
1) Exhibitors must give notice of cancellation of application by registered mail, or mail with proof of
delivery. The postmark date will be the date of cancellation. Cancellation fees are as follows:
(a) No cancellation fee will be charged for cancellations on or before April 10, 2006.
(b) 50% of the exhibit fee will be charged for cancellations made between April 11, 2006 and June 30, 2006.
(c) 100% of the exhibit fee will be charged for cancellations made after July 1, 2006.
2) Cancellation of tentative reservations must be notified to the exhibition secretariat in writing. Tentative
reservations will be cancelled automatically if formal application for exhibit space has not been
received by April 10, 2006. Cancellation fees will not be charged for the cancellation of tentative
reservations.
3) If the exhibitor fails to take adequate and timely measures to rectify a violation of any provisions of
this document after being notified of such by the organizer, the organizer reserves the right to annul
the exhibit contract. In this case, exhibit fees will be handled according to the above. The organizer
will not provide compensation for any losses suffered by the exhibitors.
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EVS-22 Exhibitor Manual
10. Cancellation of Exhibition
In the event of natural disaster, social unrest, emergency conditions, or any other unavoidable situations
which threaten the exhibition, the organizer may cancel the exhibition. In the event of cancellation, the
organizer will refund the exhibitors a proportion of the funds remaining of collected exhibition fees
minus necessary costs, corresponding to the proportion of their fee payment. The organizer will not
provide compensation for any losses caused by cancellation of exhibition.
11. Modification of Regulations and Detailed Regulations
The organizer reserves the right to modify the regulations and guidelines when deemed necessary.
Exhibitors will be additionally notified in writing of detailed regulations not covered by this document,
necessary rules for operation of exhibition, etc.
12. Interpretation of Regulations
Should a conflict in the interpretation of regulations and detailed regulations set by the organizer arise,
the Japanese version will prevail, and be subject to the discretion of the organizer.
13. Applicable Laws and Jurisdiction
1) The provisions of this document are based on, and to be interpreted and valid according to the laws of
Japan.
2) Any legal action regarding the provisions of this document will be under the jurisdiction of the Tokyo
District Court.
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EVS-22 Exhibitor Manual
Detailed RegulationsDetailed Regulations
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EVS-22 Exhibitor Manual
1111....Space only (Exhibition Hall)Space Handover
Floor Surface :Concrete
※Because only space is provided, walls, company signs, punch carpets, etc. are not included.
※Booth positions will be marked by tape on the venue floor.
※Electrical line construction and use fees will be the responsibility of exhibiting companies.
2222....Basic booth package (Exhibition Hall) Space: 3m×3m(9㎡)
Booth package: System booth, 1 company sign, 3 spotlights, 1 table, 2 chairs
Floors: Punch carpet floor. Please specify the desired carpet color by August 18, 2006.
FORM No.6 “Basic Booth Carpet Color Order Form”
Company Sign : Complimentary signs will be produced using a common typeface. (Black and White in
English)
If a sign bearing a company logo is desired, please submit an application by August 18,
2006. (fee required.)
FORM No.7 “Company Logo Sign Order Form”
※Basic booths include 2 AC 100V/700W outlets. Exhibitors requiring greater capacity must submit an
application for additional electrical construction.
Handover of Exhibition Booths
Double Electrical Outlet 100V/700w
3×SpotlightsFloor: Punch Carpet
Chair
2970
Company Sign:W1500×H300 mm
2970
Wall: Octanorm, White
Parapet:W2970×H300 mm
3000 mm (Depth 3000 mm)
2700 mm
Reception CounterW900×D450×H930 mm
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EVS-22 Exhibitor Manual
3333....Outdoor Exhibit((((Plaza))))
Space: 9m×9m (81㎡)
Floor: Tile
Booth package: 1 tent (3.6m×5.4m), 1 company sign, 1 table, 2 chairs
Complimentary signs will be produced using a common typeface. (Black and White in English)
Please submit an application by August 18, 2006, if a sign bearing a company logo is desired.
(fee required)
FORM No.7 “Company Logo Sign Order Form”
Tent 3.6m×5.4m
Tent 3.6m×5.4m
Company Sign:H200/W1800 mm
Equipment:1 Table(450×1800 mm)
2 Pipe Chairs
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EVS-22 Exhibitor Manual
1111....Installation and Carrying-in Period((((1111))))Installation Date and Time((((Planned))))
※Basic booths are scheduled to be handed over after 14:00 on October 21.
((((2222))))Notes on installation
1) Please complete all carrying in, installation, set up, and decoration by the time specified above.
2) The secretariat will perform a check of the facilities and final cleaning on October 23. Please
complete all activities by 12:00, and remove all remaining materials.
2222....Carrying Out and Dismantlement Period
(1)Carrying Out Date and Time (Planned)
(2)Notes on Dismantlement and Carrying Out
1) Please dismantle the booth after 16:00, October 28.
2) Please do not leave any leftover materials (including printed materials and packing materials) and
trash. Be aware that if any leftover materials remain, exhibitors will be charged a disposal fee.
3) Time limits may be placed for work vehicles at the venue. Please promptly move vehicles out of
the venue when work is completed.
3333....Weight Limits for Cargo Vehicles
(1)Vehicles entering the exhibition hall must be less than 4.5m in height.
(2)Vehicles entering the exhibition hall may have a loaded weight of up to 10.5t.
Vehicles may also access the covered pit area.
(3)Vehicles exceeding 10.5t in total (vehicle weight + cargo weight) will not be permitted in the
exhibition hall. The speed limit in the exhibition hall is 10km/h.
4444....Applications for Cargo Arrival and Removal
Vehicles used for cargo transport must have a cargo vehicle pass. All exhibitors must apply for vehicle
passes by August 18, 2006.
FORM No. 8 “Cargo Vehicle Pass Application”
5555....Transportation of Vehicles for Display
Hybrid and fuel cell vehicles for display are prohibited from being moved in or out of the exhibition under
their own power. In cases where this is unavoidable, the following rules must be obeyed.
(1)Fuel tanks (including high pressure hydrogen gas) must carry only the absolute minimum amount of
fuel required to move-in and out of the vehicle.
(2)Sufficient safety measures must be taken to ensure that fuel does not leak from tanks during the
exhibition period.
(3)Booths must be equipped with fire extinguishers during the exhibition, and fire control measures
must be in place.
8:00-12:0023 October (Monday)
8:00-20:0022 October (Sunday)
8:00-20:0021 October (Saturday)Exhibitor
Installation and
Carrying-in
6:00-18:0029 October (Sunday)
16:00-24:0028 October (Saturday)Carrying Out
/Dismantlement
※Details on installation and dismantlement times, procedures, and routes will be provided in the
Installation and Dismantlement Plan (to be distributed May 2006).
Installation and Dismantlement
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EVS-22 Exhibitor Manual
6666....Work Safety Considerations and Cautions
(1)Work must be performed within the booth area. Walkways in front of the booth, cargo entrances and exits,
emergency exits, and areas around fire extinguishers must be kept clear of materials and trash.
Please do not hang or lean exhibit decorations or exhibited items from existing points, such as the venue
ceiling, columns, or walls. No direct construction or modification may be made to the ceiling, columns,
walls, doors, or glass, etc.
(2)Please smoke only in areas outside of the exhibition venue specified by the secretariat. Smoking during
work activities is strictly prohibited.
(3)Please prepare fire extinguishers and ensure safety for construction involving fire or dangerous materials.
(4)Please use only the minimum necessary amount of flammable paints and other such materials, and always
keep them in closed containers. Please remove paints and hazardous materials from the premises at the
end of each day.
(5)Please remove all leftover materials and waste from decorations and exhibits. If leftovers and waste are
found in the venue or the area, a disposal fee as well as compensation to other users, including losses to
businesses (other exhibitors and users of the facility) may be charged. Please take proper precautions if
there are risks of damage, staining, or flooding to the venue.
7777....Overtime Work
Work performed after 20:00 on October 21 or 22 requires an “overtime application.” Overtime will be
charged (exhibition hall: JPY 150,000 per hour) which will be divided by the number of companies applying.
All exhibits must be set and show ready by 12:00 noon on October 23.
8888....Carrying in & out, and Construction During the Exhibition(1)Decoration and construction work will not be permitted during the exhibition.
(2)In case of carrying in and out of exhibits during the exhibition, exhibitors should obtain permission from the
exhibition secretariat. Please transport items at times 30 minutes before the venue opening or 30 minutes
after the venue closes, in the presence of exhibitors.
9999....Parking During the Exhibition
Cargo vehicles cannot be parked during installation and dismantlement or the exhibition in the truck yard at
the venue. Vehicles that have completed loading and unloading must be moved immediately, or go to the
temporary parking area (fee required.)
■Minato Mirai Public Parking
Located on the premises of Pacifico Yokohama, with convenient access to the venue.
■Bus and Large Vehicle Parking
An outdoor parking area for vehicles exceeding the size limits of the Minato Mirai Public Parking
locates next to the exhibition hall.
Length 6.0m Height2.1m Weight 4.0tVehicle Limits
Ordinary Vehicles 30 minutes JPY 260 ※Open 24 hours
60 minutes JPY 520 ※Half-price late night from 0:00 to 6:00Fee
1,200 vehiclesCapacity
TEL:+81-45-221-1302Management Office
NoneVehicle Limits
Ordinary Vehicles 30 minutes JPY 500 ※Open 24 hours (Entry and exit
between 7:00-22:00)
60 minutes JPY 1,000 ※Nights 22:00-7:00 at half price
Fee
40 vehiclesCapacity
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EVS-22 Exhibitor Manual
2222....Booth and Decoration Heights Booth configurations are limited to 2.7 meters in height. For display materials placed farther than 1
meter from the edges of the booth’s borders, heights up to 4.5 meters are permitted, as shown below.
※Failure to comply with the above conditions may result in corrective action or removal of the items in question.
Up to 4.5 meters high
1 meter
1
meter
Up to 2.7 meters high (For island-type booths)
3333....Wall Configuration
To ensure booth visibility, please leave the side facing the walkway open. For layouts where walls by
walkways are necessary, walls are limited to 2.7 meters or less in height covering less than 50% of the
length of a side. (A minimum of 50% must be open.)
Example)
4444....Two-Level Structures
Two-level structures are prohibited. Where two-level structures are necessary, the approval of the fire
department is required, and the form no.10 must be submitted at an early date. Applications will not be
accepted after July 31. A two-level structure is define as a layered structure for supporting people at a
height of 2.1 meters above the floor or greater. However, structures lower than 2.1 m will be deemed
two-level structures if the lower level is used for walkways, exhibits, or rooms.
FORM No. 10 “Ceiling / Two-Level Structure Application”
5555....Ceiling Construction Under the direction of the fire department, construction of roofs or ceilings in booths is prohibited. In
cases where ceilings and roofs are unavoidable, exhibitors must submit the form no. 10 at an early
stage of planning. Applications will not be accepted after July 31.
Greater than 1/2 Less than 1/2
Less than 1/2
Greater than 1/2
(Walkway)
(Walkway)
(Walkway)
Regulations for Booth Construction
1111....Booth Plan All exhibitors must submit a booth plan application showing the layout of booth facilities and exhibits
by August 18, 2006.
FORM No.9 “Booth Plan Application”
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EVS-22 Exhibitor Manual
7777....Construction Relating to the Venue Building
The use of the hall’s ceiling, walls, vents, shutters, pipes, and lines for support is prohibited.
Direct construction or modification of ceilings, walls, columns, doors, windows, glass, beams, movable
barriers, vents, shutters, and within the pit are prohibited as below.
a. All use of tacks and nails
b. Carving, digging, or cutting (including direct contact of knives), gas welding, and chipping
c. Painting
d. Use of adhesives or bonding agents (netted weak double-sided tape only is permitted)
e. Hanging from ceilings and beams
f. Wiring or strapping columns
g. Use of columns for supporting signs, etc.
h. Decorating and exhibiting outside of the exhibition booth limits
The exhibition floor utilizes a radiating floor heating and cooling system. Pipes carrying hot and
cold water are built into the concrete floor. Therefore, unauthorized use of anchoring bolts and
the violation of rules specified by the secretariat may result in damage to the pipes, causing
massive flooding, affecting this event and others.Please do not use anchoring bolts without
authorization, or violate the conditions and requirements for their use. Violation will results in
immediate fines. If an accident occurs, the exhibitors in violation will be responsible for the
payment of major compensation for damages and losses.
6666....Floor Construction(1)Applications for construction of anchoring bolts, etc. must be submitted by July 31, 2006. Floors must
be returned to their original state after the end of the exhibition.
For outdoor exhibition spaces, the floor is tile. Installation of anchoring bolts, etc. and other floor
construction is prohibited without exception.
FORM No.11 “Floor Construction Application”
(2)Anchoring bolts will be available for a fee of JPY1,500 each, including consumption tax. The anchoring
bolts
(bolt knock type) have an internal screw diameter of either 10 or 12 mm, and three types of external
screw diameters: 8, 10, 12 mm. The insertion lengths of the bolts are 50 mm or less.
(3)Bolts must be cut at the floor after use. (Removal is prohibited.)
(4)Please note that the unauthorized use of anchoring bolts, or the violation of usage conditions or work requirements will result in a fine.
8888....Fire Prevention Regulations for Display Materials
(1)All diaplay materials must be fire-resistant, according to fire prevention ordinances.
(2)Please use materials approved by the Director-General of the Fire and Disaster Management
Agency, and marked with the “Fire Retardant Approved” label of the Japan Fire Retardant
Association.
(3)On either the day before the opening, or the day of the opening, the fire department will perform an
inspection. Any violations of regulations may be subject to removal or modification.
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EVS-22 Exhibitor Manual
The items in ③ must each individually be labeled as fire retardant. Please
enquire regarding labels to the relevant manufacturers.
⑤Fire retardant exhibits
(Fire retardant label)
Urethane, acetate, polyester, acrylics, and nylon, etc. may not be used
because of the difficulty of applying fire retardant agents. However,
styrofoam letter blocks, etc. may be used in areas where visitors cannot
access.
④Urethane, acetate,
polyester, acrylics, nylon,
etc.
Carpets, curtains, flags, banners, artificial flower, cloth, paper, and other
flammable materials used must be treated to be fire retardant at the factory.
Application of spray-on fire retardants will not be accepted.
③Carpets, curtains, flags,
banners, artificial flower,
cloth, paper, and other
flammable materials
Fire retardant materials are also required for thick fabrics or creased papers
attached to boards using nails or tape. Thin paper and fabric completely
attached to a fire retardant board will be accepted as fire retardant.
②Fire retardant materials
Veneers, print veneers, and other basic board materials must all, regardless
of thickness, be fire retardant through bath processing. Spray-on fire
retardant processing is not permitted. In addition to the basic booth, all
decorations, the reception counter, and shelves, etc. must also be fire
resistant. Please ensure compliant materials are used, as non-fire resistant
materials may be subject to disposal or modification by the fire inspector.
①Composite or print
veneers for exhibits, etc.
9999....Other Precautions
(1) Exhibit Space Weight Limits
1)Exhibit Weight Limits
Exhibit items weighing more than 4.5t individually are not permitted in the venue.
※Please consult the exhibition secretariat regarding heavy items.
2)Floor Pit and Surrounding Area Load Limits
The weight/area ratio for items in the covered area of the floor pit and the area within 20cm of its
edge cannot be greater than 1t/1㎡. In cases where the ratio is exceeded, please reinforce the
area by extending the pit cover, etc.
(2)Please ensure that exhibit facilities will not fall or move during earthquakes, so as not to interfere
with evacuation or rescue measures.
(3)Please do not obstruct fire extinguishers, indoor fire hydrants, automatic fire alarms, emergency
alarms, and guide lights with decorations. Please do not arrange or place items to prevent their
use.
(4)Please remove exhibit waste and leftover materials. Any remaining materials will be disposed of
at the expense of the exhibitor.
(5)Any waste produced during the exhibition must be separated into “burnable” and “non-burnable”
trash, and disposed of in vinyl bags (prepared by each company) at the specified location (cargo
processing area trash collection, next to the hall.)
For large amounts of trash, please take it with you from the premises and dispose of it outside.
(6)For framing and other work requiring water, please use the specified water work area. (Do not
use washrooms and other venue facilities.)
(7)Secretariat staff may order changes to decorations during the set up and exhibition periods, if
violations are found.
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EVS-22 Exhibitor Manual
10101010....Prohibitions
(1)Smoking
Smoking is prohibited in the exhibition hall. (Smoking is allowed in the area specified by the secretariat.)
(2)The following hazardous items are prohibited from the venue:
a. Hazardous materials (gasoline, gas oil, kerosene, and any other flammable materials specified in fire
ordinances.)
b. Specified flammable materials (lacquer, putty, paraffin, and other flammable materials specified in fire
ordinances.)
c. Matches
d. Gunpowder and explosives
e. Flammable gases (propane, acetylene, hydrogen, and other high-pressure gases specified under storage
regulations.)
(3)The following uses of open flame are prohibited:
a. Equipment using gas, liquid, or solid fuels that produce open flames or sparks, or have openly exposed high
temperature parts.
b. Items where sections become visibly hot (Not including toasters, hair dryers, and ovens, etc. where heated
components are directed at ovens, air passages, or are contained.)
c. Items where sections do not become visibly hot. Items where contact with a flammable material may cause
instant ignition (surface temperature approx. 400℃)
(4)Recharging of electric vehicles within the exhibition venue is prohibited. (Specified areas outside the venue must
be used.)
11111111....Notifications for the Use of Fire and Hazardous ItemsThe above prohibitions may be lifted by the fire department if an application is made in advance, and approved. However,
smoking within booths will not be permitted under any circumstances. Exhibitors using fire or hazardous materials must
apply for exemption by May 31, 2006. All applications will be submitted to Pacifico Yokohama and the Nishi Fire
Department, and inspected. Only approved applications will be permitted. Fire department inspections will take place
during the exhibition, and if fire control and danger prevention measures are found to be inadequate, exhibitors may be
ordered to improve their measures or cease the use of the item in question. Exhibitors using hydrogen must submit
the form no.2, “Hydrogen Use Application.”
FORM No.12 “Prohibition Waiver Application”
12121212....Use of GasGas equipment may not be used in the exhibition hall. Exhibitors requiring a heat source should use electrical sources.
Smoke removal equipment adequate for the heat sources and amount of smoke anticipated must be prepared by the
exhibitor. Safety and smoke removal equipment should be listed on the construction plan, and will be approved after
inspection.
13131313....Use of Audio Equipment
Exhibitors requiring speakers or musical instruments for exhibit performances should attach a diagram specifying the
location of speakers to be used, and submit a form by August 18, 2006. The organizer will evaluate the application, and
give permission if appropriate. Performances violating the conditions of permission and unauthorized performances are
prohibited. The organizer may place volume restrictions if a performance is judged to interfere with the operation of the
exhibition.
FORM No. 13 “Audio Equipment Use Application”
14141414....Prohibition of Sales
Sales activities in the venue are strictly prohibited.
15151515....Food and Drink Service
Exhibitors serving food or drink in their booth must submit an application by August 18, 2006. Permission will be given
only with the approval of Food Hygiene Section of the Nishi Public Health Center.
FORM No.14 “Food & Drink Service Notification”
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EVS-22 Exhibitor Manual
16161616.... Plumbing Work
(1)Application for Plumbing and Compressed Air Supply
Booths requiring water supply and drainage, and compressed air supply must submit an application by
August 18, 2006.
FORM No.15 “Plumbing Work Application”
(2)Precautions
1)Plumbing and compressed air supply in the booth must be at the expense of the exhibitor.
2)Please use approved plumbing contractors.
3)All construction must be reversed and booths returned to their original state after the end of the
exhibition, by October 28, 2006 at 24:00.
4)Where risk of interference or damage to exhibits and equipment exists due to loss of water or drops
in water pressure, exhibitors should take protective measures. The organizer will not be responsible
for any damage or cost.
5)Please ensure that adequate measures against leaks are taken.
※Be aware that disposing of oil, hot water, solids, and food in drains may cause stoppage and overflows.
((((1111))))Application for Use of ElectricityThe organizer will prepare lines and breakers for booths based on applications from exhibitors. Exhibitors
and contractors requiring electricity must prepare and submit detailed diagrams. If an application is not
received, electricity cannot be provided. Basic booths include 2 100 V AC/700 W outlets. Exhibitors in basic
booths requiring more capacity must submit an application for additional electrical construction.
FORM No.16 “Electrical Supply Application”
((((2222))))Process for Electrical ConstructionExhibitors requiring electrical construction must select a contractor, and submit an application with a plan by
August 18, 2006.
FORM No. 17 “Electrical Construction Application”((((3333))))Electrical Construction ExpensesThe secretariat will perform primary construction on the electrical mains to the boundary of the booth, and
attach breakers. For exhibitors with more than one booth, only 1 breaker will be provided. The cost of
construction (including usage fees) are for AC100/200 volt, and three-phase alternating current 200 volt are
as follows.
Three phase 200V
Single phase 200V
Single phase 100V
50Hz
TypeFrequency
The 5% consumption tax will be added to the above expenses (including electricity used during the
exhibition)
and a bill will be sent after the end of the exhibition. ※Construction costs do not include the cost of
construction within the booth.
((((4444))))Inspection of Electrical Facilities and Connection to Supply Mains
① Inspections will be performed by the secretariat according to the ordinances of the Ministry of
Economy, Trade and Industry, Electrical Facilities Engineering Standard, and the City of Yokohama’s
Fire Prevention Ordinances.
②Contractors performing electrical construction in booths should connect to the main line after
inspection by the secretariat.
③In order to prevent electrical accidents, exhibition secretariat staff, and inspectors from the relevant
authorities will perform checks during usage. If any defects or deficiencies are found, the secretariat
may order replacement of materials, or changes or improvements in construction, and order the
stoppage of electricity until these are completed.
160,000 Up to 10.0kW80,000 Up to 5.0kW
144,000 Up to 9.0kW64,000 Up to 4.0kW
48,000
32,000
16,000
Unit Price(JPY)
Up to 3.0kW
Up to 2.0kW
Up to 1.0kW
kW
128,000
112,000
96,000
Unit Price(JPY)
Up to 8.0kW
Up to 7.0kW
Up to 6.0kW
kW
※Above 10.0kW, JPY 16,000 will be charged for each additional 1kW.
※Less than 1kW is rounded up.
Electrical Specifications(Available Types)
17171717. . . . Electrical Construction
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EVS-22 Exhibitor Manual
((((5555))))Precautions for Electrical Construction
①Confirmation of Construction
Electrical contractors must construct without any changes from the plan submitted to the secretariat.
If any changes are present, the exhibitor should notify the secretariat and ask its permission.
②Electrical Construction License
Contractors performing electrical construction must be carry their licenses to perform electricians’ work with them. Construction will be halted if contractors are unlicensed, or are not carrying their licenses.
③Booth Electricity Distribution Panel
1)Please use main switches or branched switches (current limiters are preferred) for more than 2
circuits. The use of cut-out switches for the purpose of switching will not be permitted.
2) Electricity distribution panels in booths must be marked with the name of the contractor with a
contact number, or a name plate must be attached.
3)Panels should be placed so that exhibitors and decoration contractors may easily find, check, and
maintain them.
④Maintenance During the Exhibition
Exhibitors must have an engineer on stand by, or agree with a contractor to provide accident
prevention measures and accident response in the booth.
⑤Construction Materials
1)Materials used in electrical construction should be new and of appropriate specifications.
2)For electrical products controlled by law, use products marked with the approval of the Minister of
Economy, Trade and Industry.
3)Wiring in the booth must use VA cable or other compliant wiring. IV wiring is prohibited.
⑥Danger Prevention
1)Please take measures to prevent injury or damage to people and assets. Please be especially
careful of electrocution hazards.
2)Lights, resistors, and other heat producing components must be placed away from flammable materials.
3)Please do not use branches or power bars excessively.
4)Perform wiring and place equipment in consideration of the safety of visitors.
5)Prepare wiring so it is not caught or trapped underneath exhibits or decorations.
((((6666))))Other
①Deadlines for Booth Electrical Construction
Electrical construction in booths performed by exhibitors must be completed during installation and
dismantlement period.
②Electricity Supply to Booths
1)Supply Period
Power will be supplied from 17:00 on October 22, to 17:00 on October 28. (Planned)
2)Supply Times
Power will be supplied from 8:30 until 30 minutes after the end of the exhibition. Please make sure
to turn off the main switch before leaving.
③Staggered Operation
Staggered operation of demonstration equipment may be requested depending on the total electricity
demand.
④Protective Equipment
If damage to equipment may occur from power outages or drops in voltage resulting from power supply issues or accidents, exhibitors should install protective equipment in advance at their own cost.
The secretariat will not be responsible for any damages by the above case. Exhibitors should make
preparations if constant frequency and voltage are required for demonstrations.
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EVS-22 Exhibitor Manual
1111....Shipping, Customs, and Freight Handling
Exhibitors requiring services such as shipping, customs clearance, and freight handling within the venue
should apply by July 31, 2006.
1) Shipping (Freight transport from overseas): For details, please refer to p.45-53.
FORM No.18 “Shipping Service Order Form”
2) Freight Handling Within the Venue
Exhibitors requiring the services below must apply by July 31, 2006.
① Forklift and Crane
Forklifts and cranes are available for large cargo, unloading from vehicles, transportation to booths,
and arrangement in booths.
② Workers
Workers can be dispatched to transport items within the venue.
FORM No.19 “Freight Handling Service Order Form”
2222....Exhibition of Bonded Goods
Exhibits and products which will be immediately repacked and shipped after the end of the exhibition
may be handled as bonded goods, without formally clearing customs. Procedures for bonded goods
(customs clearance within the venue) will be performed collectively with the specified customs contractor
(Ishikawa-Gumi). Exhibitors with bonded goods must apply by July 31, 2006. If an application is not
received by the deadline, the bonded goods may not be displayed or exhibited.
FORM No.20 “Bonded Goods Application”
3333....Shipments to an Exhibit Booth
If freight is being shipped directly to the venue, please designate the arrival date between the afternoon
of October 21 and the morning of October 23.
The freight should specify the booth number, contact information for the person responsible, and be
received at the booth. The secretariat will not store or receive any freight.
※For the companies shipping goods at the time of removal, the business center on the first floor of
Pacifico Yokohama will receive orders between 9:00 and 18:00. Domestic shipping is by Nippon
Express. International shipping is by Federal Express.
Shipping & Freight
Pacifico Yokohama Exhibition Hall B/C/D (EVS-22)
1-1-1 Minato Mirai, Nishi-ku ,Yokohama 220-0012, Japan
Booth Number○○○
Exhibitor Name○○○○○
Contact Person Name○○○○
※Please write a contact number within the venue in the
notes columns (mobile phone number, etc.).
Exhibitors requiring the storage of containers, packing materials, and empty boxes should apply for “Exhibitor
Stock Space” (fee required). The minimum space available is 1m x 1m =1㎡.
FORM No.21 “Exhibitor Stock Space Application”
Storage of Packing Materials
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EVS-22 Exhibitor Manual
EV Parade and Ride & DriveEV Parade and Ride & Drive
- 31 -
EVS-22 Exhibitor Manual
1111. . . . EV Parade Outline ( ( ( (Planned))))
Date and Time :Sunday, October 22, 2006. 11:00-17:00
Participating Vehicles : Battery, hybrid and fuel cell electric vehicles
※Running on public roads will require a registration number.
Course (Planned) : Pacifico Yokohama →Kokusai Odori →Aka-Renga (Red Brick) Park
One way approx. 1.2km(25 minutes)
Schedule : Details will be released in May 2006
EV Parade and Ride & Drive Outline
GOAL
START
Parade Course (Planned) Approx. 1.2km
11:00 Start at Pacifico Yokohama
1120-12:00 Arrive at Aka-Renga Park
12:00-17:00 Exhibition and Events
2222....Ride & Drive Outline
Dates and Times:① 23 October (Monday) 14:30-17:00
② 24 October (Tuesday) 10:00-17:00
③ 25 October (Wednesday) 10:00-17:00
④ 26 October (Thursday) 12:00-18:00
⑤ 27 October (Friday) 10:00-18:00
⑥ 28 October (Saturday) 10:00-16:00
Test Drive Course (Planned) 1) Public Road Course for Four-wheel Vehicle
Total Distance: 2 courses approx. 1.5km~3.6km are planned.
2) Closed course for low speed vehicles (two- and three-wheelers, and neighborhood vehicles)
Total Distance: approx. 120m
※Concrete course details will be released in May 2006
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EVS-22 Exhibitor Manual
3333....Requirement for Participation in the EV Parade and Ride & Drive(1) Must be an exhibitor at EVS-22
(2) A vehicle for the parade and ride & drive must be prepared in addition to the vehicle for exhibition.
(The parade vehicle and test drive vehicle may be the same.)
(3)For public road ride-and-drives and parade, the vehicle must have a registration number.
(4)Must be covered the necessary injury and damage insurance.
(5)Participation in the parade and ride & drive are free. Parking areas for the parade and ride-and-drivescars will be provided by the organizer free of charge.
(6)Electrical supplies and hydrogen fueling facilities will be provided by the organizer. Electricity and hydrogen expense will be charged to the participating exhibitors.
4444....Application for EV Parade and Ride & Drive
Exhibitors with vehicles participating in the parade and ride & drive must submit an application by July 31,
2006.
FORM No.22 “Ride & Drive / EV Parade Participation Form”
5555....Notes on Participation in the EV Parade and Ride & Drive
(1)Supervision of Ride-and-Drives Exhibitor’s staff must always ride together during ride-and-drives. It will be left to exhibitor’s option
whether visitors take the wheel or not. (Planned)
(2)Cancellations The organizer may cancel the parade and ride & drive in the event of natural disaster, social unrest,
or emergency conditions. The organizer will not be responsible for any losses or damages incurred
by exhibitors resulting from the cancellation of the parade or ride & drive.
6666....EV Parade and Ride & Drive Participation Manual
Details of the parade and ride & drive will be included in the EV Parade and Ride & Drive Participation Manual, to be distributed in May 2006.
EVS - 22 Public Road Course (Planned)
Ride-and-Drive Depot
Course 2 (3.6km)
Course 1 (1.5km)
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EVS-22 Exhibitor Manual
SponsorshipSponsorship
- 34 -
EVS-22 Exhibitor Manual
Sponsorship
EVS-22 plans to provide various types of sponsorship opportunities. Under the theme of “Moving to
Sustainable Mobility,” the symposium, exhibition, ride & drive, and other events represent unique PR
opportunities for reaching a wide demographic with information on eco-friendly and sustainable transportation.
FORM No.23 “Sponsorship Application”
Note) Each sponsorship type will be sold on a first-come first-served basis.
①Company name & logo displayed on EVS-22 web front page and column (April 2005-October 2006); HP link②Half page advertisement displayed in Symposium program and Exhibition guide③Company name & logo displayed on EVS-22 printed materials and CD-ROM④1 registration pass
JPY
1,500,000Web page
①Display of company name & logo: EV Parade start and finish points (Pacifico Yokohama, Aka-Renga Park)②Taking the lead in parade③Half page advertisement displayed in Symposium program and Exhibition guide④Special exhibit opportunity: Outdoor Exhibition space (2 days, 3rd option on preferred days)⑤Company name & logo displayed on EVS-22 printed materials, CD-ROM and on web; HP link
JPY
1,500,000EV Parade
Silver
①Display of company name & logo: Ride & Drive area②Product photo displayed in EVS-22 printed materials and on web③Special exhibit opportunity: Outdoor exhibition space (2 days, 2nd option on preferred days)④Half page advertisement displayed in Symposium program and Exhibition guide⑤Company name & logo displayed on EVS-22 printed materials, CD-ROM and on web; HP link⑥2 registration passes
JPY
2,500,000Ride & Drive
①Display of company name & logo: Gala Event venue②Product photo displayed in EVS-22 printed materials and on web③Special exhibit opportunity: Gala Event venue④Company name & logo printed on Gala Event tickets⑤Half page advertisement displayed in Symposium program and Exhibition guide⑥Company name & logo displayed on EVS-22 printed materials, CD-ROM and on web; HP link⑦2 complimentary tickets to Gala Event⑧2 registration passes
JPY
2,500,000Gala Event
Gold
①Display of company name & logo: Registration area, Plenary Session hall, Gala Event venue②Product photo displayed in EVS-22 printed materials and on web③Special exhibit opportunity: Outdoor exhibition space (2 days, 1st option on preferred days), Gala Event venue④Right of priority (1st) for exhibitor press conference⑤1 page advertisement displayed in Symposium program and exhibition guide⑥Company name & logo displayed on EVS-22 printed materials, CD-ROM and on web; HP link⑦5 registration passes
JPY
3,500,000GeneralPlatinum
BenefitsAmountType
- 35 -
EVS-22 Exhibitor Manual
①Visit sponsors’ facilities on Technical Tours②Display of logo on printed materials and web related to the Technical Tours
JPY
500,000
x 2
Technical Tours
①Display of sponsor name & logo: Community Forum venue②Speech and greetings at Community Forum③Display of sponsor name & logo on printed materials and web related to the Community Forum
JPY
500,000Community Forum
①Display of company name & logo: Public Session venue②Speech or greetings at Public Session③Display of logo on printed materials and web related to the Public Session
JPY
500,000Public Session
①Introduce company’s booth on Exposition Guided Tours②Display of company name & logo on printed materials, web and on information boards related to the Exposition Guided Tours
JPY
500,000
x2
Exposition Guided
Tours
①Display of company name & logo: Children’s Events venue②Display of logo on printed materials and web related to the Children’s Events
JPY
500,000
x 2
Children’s Event
①Display of company name & logo: Welcome Reception venue②Display of logo on printed materials and web related to the Welcome Reception
JPY
500,000Welcome Reception
Bronze
Table of Benefits (Platinum/Gold/Silver)
○Taking the lead in parade
○Company name & logo displayed on EVS-22 web front page andcolumn; HP link
2Complimentary tickets to Gala Event
○Company name & logo printed on Gala Event tickets
1225Registration pass
○○○○○Company name & logo displayed on EVS-22 printed materials,CD-ROM and on web; HP link
half pagehalf pagehalf pagehalf page1 pageAdvertisement displayed in Symposium program and exhibition guide
○Right of priority (1st) for exhibitor press conference
○○Gala Event venue
○○○Outdoor exhibition space (2 days/company)Special exhibit opportunity
○○○Product photo displayed in EVS-22 printed materials and on web
EV Parade venue
Ride & Drive venue
Gala Event venue
3 locations
Display of Company Name & Logo at Venue
WebEV Parade
Ride & Drive
Gala
SilverGold
PlatinumBenefit
【Other】
•Company name & logo displayed on lanyard of Registration Pass※ Logo-marked pass holders (2000) must be prepared by the sponsor
JPY 500,000Registration pass holder
•Company name & logo displayed on ballpoint pen for distribution to registered participants※ Logo-marked pens (2000) must be prepared by the sponsor
JPY 500,000Ballpoint pen
•Company name & logo displayed on cafe•Company brochure distributed within cafe※ PCs and other equipment prepared by the sponsor
JPY 500,000Internet café
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EVS-22 Exhibitor Manual
Rentals and ServicesRentals and Services
- 37 -
EVS-22 Exhibitor Manual
Rentals and Services
1111....Equipment Rental For rental equipment see the “Rental Equipment List” and the “Audio Visual Equipment List”, and apply
by Friday, August 18, 2006. For the equipment not listed, please contact the contractors.
FORM No.24 “Rental Equipment Order Form”
(1)Temporary staff types and basic charges
Staff can be dispatched to booths according to the following.
(2)Basic Working Times
1) 1 day is defined as eight hours of availability (1 hour of breaks) between 8:00 and 20:00, consisting
of 7 hours or less of work. Exceeding either of these limits is counted as overtime.
2) A half-day is defined as 4 hours in the morning or afternoon. If shifts cross noon, the shift is
counted as a full day.
3) Provision of transportation costs and meals is unnecessary, but uniforms are available for an extra
cost.
(3)Application and Cancellation
If temporary staff are required, complete the application form and submit it by mail or fax.
For cancellations, the following charges apply:
More than 10 days in advance・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・None
9-3 days in advance・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・50% of total charge
Up to 2 days in advance or no notice・・・・・・・・・・・・ 100% of total charge
FORM No.25 “Temporary Staff Order Form”
3333....Booth Cleaning
Each exhibitor is asked to clean and maintain their booths during the exhibition. Exhibitors requiring booth
cleaning services are requested to submit an order form by August 18, 2006.
FORM No.26 “Booth Cleaning Order Form”
2222....Temporary Staff
D
C
B
A
Booth reception and information@JPY 1,600/30 minJPY 12,000~JPY 20,000~Language Staff
Guide to booths@JPY 2,000/30 minJPY 15,000~JPY 25,000~Bilingual Companion
(Japanese/English)
Japanese narration for explaining
exhibits@JPY 4,000/30 minJPY 30,000~JPY 50,000~Narrator (Japanese)
JPY 60,000~
1 person, 1 day
JPY 40,000~
1 person, half day
Interpretation
(Japanese/English)
Type
Interpretation for business talks@JPY 4,700/30 min
Suitable TasksOvertime Charges
4444....Temporary Communications
Exhibitors requiring temporary phone lines should order by August 18, 2006. Please refrain from using
transceivers in the venue.
FORM No.27 “Temporary Phone and Communication Line Order Form”
1)Types of Communication Lines
①Analog Lines (External Phone) ②INS64 Line ③High speed data line (greater than INS64) 2)Usage Period Lines may be used between 18:00 on October 22 until 17:00 on October 28 (planned)
3)Location Temporary phone lines will be pulled up through the floor pit. The location must be specified on the
order form. Lines cannot be moved once they are set.
4)Control
Construction will be performed by Pacifico Yokohama’s electricity and phone construction group.
Individuals not in the group are prohibited from moving installations, cutting lines, or hiding or concealing
them. If such actions do occur, repair costs will be the responsibility of the exhibitor.
5)Notification of telephone numbers will be given after installation.
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EVS-22 Exhibitor Manual
5. Order for Crane, Forklist and Workers
a.CRANE(with a operator) MINIMUM 4 HOURS PER ORDER
b. FORKLIFT(with a operator) MINIMUM 2 HOURS PER ORDER
c. WORKER MINIMUM 2 HOURS PER ORDER
●Our normal working time is 9:00 a.m. to 17:00 p.m., after our working period is
subject to be overtime.
*** 5 % of consumption tax is chargeable.
FORM No.19 “Freight Handling Service Order Form”
CAPACITY OF
CRANE
NORMAL
(HOURLY)
OVERTIME
(1/2 HOUR)
NORMAL
DAILY
SAT.SUN.
HOLIDAY
(HOURLY)
OVERTIMESAT.SUN.
HOLIDAY(HOURLY)
SAT.SUN.
HOLIDAY DAILY
20.0t JPY 10,100 JPY 6,300 JPY 72,000 JPY 12,600 JPY 13,800 JPY 90,000
30.0t JPY 15,700 JPY 9,900 JPY 108,000 JPY 19,700 JPY 21,000 JPY 135,000
45.0t JPY 18,000 JPY 11,200 JPY 126,000 JPY 22,500 JPY 24,500 JPY 157,500
CAPACITY OF
FORKLIFT
NORMAL
(HOURLY)
OVERTIME
(1/2 HOUR)
NORMAL
DAILY
SAT.SUN.
HOLIDAY
(HOURLY)
OVERTIMESAT.SUN.
HOLIDAY(HOURLY)
SAT.SUN.
HOLIDAY DAILY
2.0t JPY 6,700 JPY 4,200 JPY 40,500 JPY 8,400 JPY 9,500 JPY 50,400
2.5t JPY 7,300 JPY 4,500 JPY 40,500 JPY 9,200 JPY 10,000 JPY 50,400
4.5t JPY 9,500 JPY 6,000 JPY 58,500 JPY 10,900 JPY 12,000 JPY 73,800
6.0t JPY 9,500 JPY 6,000 JPY 58,500 JPY 10,900 JPY 12,000 JPY 73,800
NORMAL(HOURLY)
OVERTIME(1/2 HOUR)
NORMALDAILY
SAT.SUN.
HOLIDAY(HOURLY)
OVERTIMESAT.SUN.HOLIDAY
(HOURLY)
SAT.SUN.HOLIDAY DAILY
EACH PERSON JPY 4,000 JPY 2,000 JPY 32,000 JPY 5,000 \5,500 \40,000
- 39 -
EVS-22 Exhibitor Manual
Rental Package Booth
FORM No.28 Application for Rental Package Booth
1) Plan A [for use with 3m x 6m exhibit space]
Walls: Back panel, side panel (height = 2.5m), made from Octanorm (white)
Floors: Punch carpet floor
Company sign: 1 complimentary sign will be produced using a common typeface.
(Black and White,in English)
Equipment: 3 x Exhibit Tables (D600 mm x W1800 mm x H700 mm, with white cloth)
1 x Reception Counter (D450 mm x W900 mm x H930 mm)
1 x Counter Chair
1 x Brochure Holder (6-tiered A4)
1 x Plant
6 x Spotlights (100W)
2 x Double Electrical Outlets (700W/100V)
Caution: (1) The punching or drilling of holes with nails or pins, etc. is prohibited. If adhesive tape is used on walls,
on the conclusion of the exposition, it must be removed and the walls returned to their original state.
(2) Exhibitors will be separately charged for any work for additional electricity supply.
(3) There will be no side panel on the aisle side of corner booths. Two sides of the booths will be open.
6. Rental Package Booth
6×Spotlights(100W)
Counter Chair
Reception Counter(D450×W900×H930)
Plant
Brochure Holder(6-tiered A4)
3×Exhibit Tables(D600×W1800×H700,white cloth)Double Electrical Outlet(700W)
Double Electrical Outlet(700W)
Company Sign(W1500×H300)
Floor:Punch Carpet2970
5940
Horizontal(floor)view
Elevational view
2700
ABCDEFG.CO.LTD.
- 40 -
EVS-22 Exhibitor Manual
2) Plan B [for use with 3m x 9m exhibit space]Walls: Back panel, side panel (height = 2.5m), made from Octanorm (white)
Floors: Punch carpet floor
Company sign: 1 complimentary sign will be produced using a common typeface.
(Black and White,in English)
Equipment: 3 x Exhibit Tables (D600 mm x W1800 mm x H700 mm, with white cloth)
1 x Reception Counter (D450 mm x W900 mm x H930 mm)
1 x Counter Chair
1 x Brochure Holder (6-tiered A4)
1 x Plant
6 x Spotlights (100W)
2 x Double Electrical Outlets (700W/100V)
Tea Table and Chair Set (1 x Round Table, 4 x Chairs)
Please also use FORM No.28 to apply for other custom-made booth plans.
Elevational view
2700
ABCDEFG.CO.LTD. ABCDEFG.CO.LTD.
9×Spotlights(100W)
Counter Chair
Reception Counter(D450×W900×H930)
PlantBrochure Holder(6-tiered A4)
3×Exhibit Tables(D600×W1800×H700,white cloth)
Double Electrical Outlet(700W)
Double Electrical Outlet(700W)
Company Sign(W1500×H300)
Floor:Punch Carpet
Tea Table and Chair Set
2970
8910
Horizontal(floor)view
Double Electrical Outlet(700W)
Plant
Company Sign(W1500×H300)
- 41 -
EVS-22 Exhibitor Manual
Rental Equipment List
1111) AS-) AS-) AS-) AS-29292929 AAAA 2222) AS-) AS-) AS-) AS-38383838 3333) AS-) AS-) AS-) AS-30303030
Tea Table & Chair SetTea Table & Chair SetTea Table & Chair SetTea Table & Chair Set Tea Table & Chair SetTea Table & Chair SetTea Table & Chair SetTea Table & Chair Set Tea Table & Chair SetTea Table & Chair SetTea Table & Chair SetTea Table & Chair Set
4444) TS-) TS-) TS-) TS-964964964964 5555) GR-) GR-) GR-) GR-601601601601AAAA 6666) GR-) GR-) GR-) GR-602602602602A/BA/BA/BA/B
Table & High Chair SetTable & High Chair SetTable & High Chair SetTable & High Chair Set Reception CounterReception CounterReception CounterReception Counter Unit CounterUnit CounterUnit CounterUnit Counter
7777) GR-) GR-) GR-) GR-605605605605////607 607 607 607 8888) BC-) BC-) BC-) BC-49494949 W W W W 9999) BC-) BC-) BC-) BC-38383838A/B/C/DA/B/C/DA/B/C/DA/B/C/D
Unit CounterUnit CounterUnit CounterUnit Counter Café ChairCafé ChairCafé ChairCafé Chair Stand ChairStand ChairStand ChairStand Chair
10101010) BC-) BC-) BC-) BC-107107107107 11111111) DT-) DT-) DT-) DT-330330330330MMMM・・・・SSSS 12121212) DT-) DT-) DT-) DT-328328328328LLLL・・・・SSSS
Folding ChairFolding ChairFolding ChairFolding Chair Round TableRound TableRound TableRound Table TableTableTableTable
- 42 -
EVS-22 Exhibitor Manual
13131313) DT-) DT-) DT-) DT-332332332332・・・・335335335335・・・・334334334334 14141414) DT-) DT-) DT-) DT-326326326326 15151515) ES-) ES-) ES-) ES-430430430430AAAA
Conference TableConference TableConference TableConference Table Meeting TableMeeting TableMeeting TableMeeting Table "Next Demonstration" Sign"Next Demonstration" Sign"Next Demonstration" Sign"Next Demonstration" Sign
16161616)))) 17171717) ES) ES) ES) ES----469469469469 18181818) ES-) ES-) ES-) ES-439439439439AAAA
A‐4/12Pockets Brochure HolderA‐4/12Pockets Brochure HolderA‐4/12Pockets Brochure HolderA‐4/12Pockets Brochure Holder A‐4/3Pockets Brochure HolderA‐4/3Pockets Brochure HolderA‐4/3Pockets Brochure HolderA‐4/3Pockets Brochure Holder Panel StandPanel StandPanel StandPanel Stand
19191919) ES) ES) ES) ES----440440440440 20202020) EP) EP) EP) EP----423423423423 21212121) EP) EP) EP) EP----425425425425
Universal StandUniversal StandUniversal StandUniversal Stand Pole Partition WPole Partition WPole Partition WPole Partition W Pole ChainPole ChainPole ChainPole Chain WWWW////RRRR
22222222)))) 23232323) EP-) EP-) EP-) EP-404404404404 24242424) C) C) C) COOOO----230230230230
White ClothWhite ClothWhite ClothWhite Cloth((((2000200020002000mm×mm×mm×mm×1000100010001000mmmmmmmm)))) Tri-fold PartitionTri-fold PartitionTri-fold PartitionTri-fold Partition Steel ShelfSteel ShelfSteel ShelfSteel Shelf
- 43 -
EVS-22 Exhibitor Manual
25252525) FF) FF) FF) FF----521521521521 26262626) FF) FF) FF) FF----510510510510 27272727) FF) FF) FF) FF----553553553553
600 600 600 600 Corner CaseCorner CaseCorner CaseCorner Case G CaseG CaseG CaseG Case((((LLLL1800180018001800////MMMM1500150015001500)))) Single HangerSingle HangerSingle HangerSingle Hanger
28282828) JQ-) JQ-) JQ-) JQ-840840840840LLLL 29292929) JQ-) JQ-) JQ-) JQ-856856856856GGGG 30303030) JQ-) JQ-) JQ-) JQ-832832832832
Fire ExtinguisherFire ExtinguisherFire ExtinguisherFire Extinguisher Trash BinTrash BinTrash BinTrash Bin Name BoxName BoxName BoxName Box
31313131) ) ) ) HEHEHEHE----770770770770 AAAA 32323232) ) ) ) HEHEHEHE----770770770770 CCCC 33333333))))
Coffee MakerCoffee MakerCoffee MakerCoffee Maker Coffee Set (for 100 people)Coffee Set (for 100 people)Coffee Set (for 100 people)Coffee Set (for 100 people) Potted Tree (Large)Potted Tree (Large)Potted Tree (Large)Potted Tree (Large)
- 44 -
EVS-22 Exhibitor Manual
3,500Potted Tree (Large)33
8,500Coffee Set (for 100 people)32
13,000Coffee Maker31
1,500Name Box30
2,500Trash Bin29
4,000Fire Extinguisher 28
3,000Single Hanger27
16,000G Case M:W1500
19,000G Case L:W180026
20,000600 Corner Case25
6,500Steel Shelf L:D450 S:D30024
11,500Tri-fold Partition23
1,500White Cloth 2m×1m22
300Pole Chain 1m W/G/Y/R21
1,500Pole Partition W/SL20
5,500Universal Stand19
2,500Panel Stand H900~140018
1,500Brochure Holder17
5,500Brochure Holder A4-12 pockets16
9,500“Next Demonstration” Sign15
1,500Meeting Table14
3,500Conference Table DT-334 W1200 H700
3,500Conference Table DT-335 W1500 H700
3,500Conference Table DT-332 W1800 H700
13
4,000Table S:600 side L:750 side H65012
4,000Round Table M/S H65011
600Folding Chair10
3,500Stand Chair D H750
3,500Stand Chair C H600
3,500Stand Chair B H500
3,500Stand Chair A H450
9
3,000Café Chair8
19,000Unit Counter B W1800 H930
19,000Unit Counter A W1800 H7507
12,000Unit Counter B W1200 H930
12,000Unit Counter A W1200 H7506
6,000Reception Counter A W900 H7505
24,000Table & High Chair Set TS-9644
22,500Tea Table & Chair Set AS-303
18,000Tea Table & Chair Set AS-382
Tea Table & Chair Set AS-29 A
Product Name
1
NO
10,000
Price (JPY)
- 45 -
EVS-22 Exhibitor Manual
Audio Visual Equipment List
(1)Video Compatible Equipment
Model Name: KV-29DR5
Specifications: 4 times high resolution
Component x 2 S-inputs x 3
Video Inputs x 3 Audio Inputs x 3 (Stereo)
Size: 746W x 526D x 596H mm
Weight: 53.6 kg Power Consumption: 179W
Rental Fee: JPY 18,000
Monitors
Model Name Specifications Rental Fee
14 inch, Video Input x1, Audio Input x1 (Monaural), 375W x 409D x 338H, 75 W, 12.3 kg
21 inch, D1 Input x 1, S-input x 3, Video Input x 4, Audio Input x 4 (Stereo), 545W x 480D x 450H, 106 W, 27.7 kg
21 inch, S-input x 1, Video Input x 3, 516W x 479D x 409H, 140 W, 30.5 kg
29 inch, Component x 1, S-input x 2, Video Input x 2, Audio Output x 3 (Stereo), 687W x 529D x 538 H, 165 W, 52.0 kg
37 inch, S-input x 4, Video Input x 4, Audio Output x 4 (Stereo), 869W x 605D x 746 H, 198 W, 87.0 kg
10 inch, Wall Mounts Included, 267W x 65D x 232H, 26W, 1.9kg (monitor only)
15 inch, D1-input, Wall Mounts Included, 359W x 45.3D x 308.5H, 33W, 2.8 kg (monitor only)
20 inch, D1-input, Wall Mounts Included, 460W x 52D x 406.3H, 54 W, 6.6 kg (monitor only)
Model Name: KV-34DR5
Specifications: 4 times high resolution
Component x 2 S-inputs x 3
Video Inputs x 3 Audio Inputs x 3 (Stereo)
Size: 871 W x 576 D x 667 H mm
Weight: 82.9 kg Power Consumption: 209 W
Rental Fee: JPY 30,000
Model Name: LC20S1S
Specifications: D2 Inputs
Included wall mount, AN-110AG1
Size: 474 W x 68 D x 411 H mm (monitor only)
Weight: 6.0kg (monitor only)
Power Consumption: 60 W
Rental Fee: JPY 24,000
Model Name: KDL-L30HX1
Specifications: D4 Inputs
BS/110 degree CS Digital Hi-Vision
Coupled with a Media ReceiverSize: 971 W x 70 D x 524 H mm (monitor only)
Weight: 20.0kg (monitor only)
Power Consumption: 211 W
Rental Fee: JPY 60,000
②VTR and Monitor, ③ Video Discs, ④ Hard Disk Recorders
DVD Deck, Plays DVD-Video, Video CD, Music CD, 430W x 288D x 87.5H, 16 W, 3.0 kg
Model Name Specifications Rental Fee
Hard Disk Recorder, HDD 40GB, Stores 18 hours at MPEG2 (4Mbps),
Composite, S, Component, 180W x 130D x44H, 18 W, 1.0 kg
Model Name: KV-21SVF1
Specifications: Flat CRT,
S-VHS Easy Playback
Size: 489W x 485D x 500H mm
Weight: 27.9 kg Power Consumption: 110 W
Rental Fee: JPY 20,000
Model Name: KV-25SVF1
Specifications: Flat CRT, S-VHS Easy
Playback
Size: 575W x 470D x 568H mm
Weight: 39.0 kg Power Consumption: 154 W
Rental Fee: JPY 24,000
Model Name: DVD-V730
Specifications: Plays DVD-Video, Video CD,
Music CD
Size: 210W x 421 D x 119H mm
Weight: 4.5kg Power Consumption: 15W
Rental Fee: JPY 18,000
Model Name: DVDivx II
Specifications: Plays DVD-R/+R/-RW/+RW/
CD-R/-RW in MPEG1/2/4
Size: 430W x 355D 55H mm
Weight: 3.0 kg
Rental Fee: JPY 8,000
- 46 -
EVS-22 Exhibitor Manual
(2)LCDs and Plasma Displays
(3) Film Image Equipments
Model Name
Model Name Specifications Rental Fee
Specifications Rental Fee Notes
Model Name: LCD4000 (40 inch)
Specifications: Real Resolution 1280 x 768
Power Consumption: AC100V, 235W
Size: 949W x 141D 605H
Weight: 26 kg
Rental Fee: JPY 120,000
Mounting Components Not Included
LCD LCD
Model Name: MDT401S (40 inch)
Specifications: Real Resolution 1280x768
Power Consumption: AC100V, 235 W
Size: 949W x 141D x 605H
Weight: 26kg
Rental Fee: JPY 120,000
Mounting Components Not Included
Model Name: PX-61XM (61 inch)
Specifications: Real Resolution 1365x768
Power Consumption: AC100V, 660W
Size: 1480W x 119D x 890H
Weight: 61 kg
Rental Fee: JPY 180,000
Mounting Components Not Included
PDP PDP
Model Name: TH-50PHD5 (50 inch)
Specifications: Real Resolution 1366 x 768
Power Consumption: AC100V, 660 W
Size: 1210W x 98D x 724H
Weight: 43 kg
Rental Fee: JPY 140,000
Mounting Components Not Included
30 inch, 1280 x 768, 760W x 114D x 449H, 170 W, 16kg
21 inch, 1600x768, 549W x 228D x 483 H, 52 W, 11.3 kg
21.3 inch, 1600x768, 473W x 220D x458H, 75 W, 8.5 kg
17 inch, 1280x1024, 440Wx220Dx458.5H, 52 W, 7.65 kg
15 inch, 1024x768, 359Wx176Dx360H, 50 W, 3.5kg
43 inch, 1024x768, 1070Wx98Dx630H, 298 W 31.5 kg
42 inch, 1024x768, 1018Wx89Dx610H, 330 W, 29.5 Kg
40 inch, 640x480, 916W x 88D x 714H, 350 W, 30.8kg
37 inch, 1024 x 768, 884Wx99.7Dx684H, 390 W, 29.8 kg
Mounting equipment and speaker not included
Mounting equipment and speaker not included
No mounting equipment or speakers
Mounting equipment not included
Mounting equipment not included
Mounting equipment not included
Mounting equipment not included
Mounting equipment not included
Mounting equipment not included,
down converter installed
① Xenon Slide Projectors / ② Halogen Slide Projectors
6500 lx, xenon lamp 750 W, Dissolve Function, 397W x 543D 375H, 1500 W, 28.0 kg
Model Name: Omni 550 Xenon AF
Specifications: 45000 lx, xenon lamp 550W
Size: 280W x 465 D x 310H mm
Weight: 22.0 kg Power Consumption: 800 W
Rental Fee: JPY 102,000
Model Name: Omni Graphics 750 Xenon/MD
Specifications: 6500 lx, xenon lamp 750 W,
autofocus,carousel &
10 frames interchange type
Size: 280W x 480D x 310 Hmm
Weight: 22.0 kg Power Consumption: 1100 W
Rental Fee: JPY 119,000
Model Name: VIP-300M
Specifications: 1800 lx, xenon lamp 250W
With Handling Multi-Functions
Size: 290W x 438D x 203H mm
Weight: 11.0 kg Power Consumption: 550 W
Rental Fee: JPY 40,800
Model Name: Omni Graphics 253AF
Specifications: Halogen 250W
Size: 284W x 292D x 126H mm
Weight: 8.5 kg Power Consumption: 330 W
Rental Fee: JPY 20,400
- 47 -
EVS-22 Exhibitor Manual
EVS-22Oct. 23 - Oct. 28, 2006
Pacifico Yokohama
SHIPPING INFORMATION
Introduction
The ISHIKAWA-GUMI LTD. has been appointed by JAPAN AUTOMOBILE RESERCH INSTITUTE, as solo
official freight forwarder customs clearing agent and on site handling contractor for EVS 22 organized by
JAPAN AUTOMOBILE RESEARCH INSTITUTE (JARI).Under the ISHIKAWA-GUMI LTD’s controlled exhibits
from overseas can be display at Pacifico Yokohama under Customs bonded.
Contact is as follows :
ISHIKAWA-GUMI, LTD.
9-4, 5-CHOME, HIGASHI-SHINAGAWA,
SHINAGAWA-KU, TOKYO 140-0002, JAPAN
TELEPHONE : +81-3-3474-8102
FACSIMILE : +81-3-5460-9841
CONTACT : MR. SHIGETA
MR. SAITO
MR. MOCHIDUKI
Ishikawa-Gumi Ltd., will be solely responsible for handling all cargo sent by the Exhibitor from overseas.
Ishikawa-Gumi Ltd., will receive the cargo at the seaport or airport in Japan, complete customs procedures
and deliver the cargo to the Exhibitor's booth at the exhibition site. After the exhibition, Ishikawa-Gumi Ltd.,
will return the cargo to the sea port/airport upon the request of any Exhibitors who are in need of cargo
transportation services to and from Japan.
Also Ishikawa-Gumi Ltd. will introduce their overseas agents upon exhibitor's request.
- 48 -
EVS-22 Exhibitor Manual
IIII NNNN DDDD EEEE XXXX
A. Deadlines for cargo arrival in Japan Page 47
B. Freight Charges 47
C. Packing 47
D. Case Marking 48
E. Consignee/Notify Party 48
F. Shipping Documents 48
G. Sending Advance Notice 49
H. Insurance Policy/Certificate 49
I. Customs Examinations 49
J. Bonded Exhibition Area 50
k. Local/Import Goods 50
L. Empty Packing Cases 50
M. Removal of Items for Exhibition Site 50
N. Re-Export Procedures of Exhibits/Equipment’s 51
O. Services and Fees 51
- 49 -
EVS-22 Exhibitor Manual
FREIGHT HANDLING IN JAPAN**********************************************************
A. Deadlines for cargo arrival in Japan
All items sent to Japan must arrive by the following dates :
Sea freight : Vessel must discharge in Yokohama port by Oct. 8-11,2006.
Air freight : Aircraft must arrive at Tokyo Narita Airport by Oct.15-17,2006.
B. Freight Charges
All items sent by sea or air must be Freight Prepaid.
C. Packing
1. All items for shipment must be divided into the following two Separately Packed
a. Category 1 : Bonded items
These items will remain in bond during the exhibition and will be re-shipped
Bonded items can be sold after the
exhibition only if they clear customs with due payment of duties and domestic
excise taxes, thus becoming imported goods.
b. Category 2 : Imported items (including consumables)
These items, which include brochures, samples, giveaway, and demonstration
materials as well as exhibits, which will be consumed during or after the
exhibition must clear customs before the exhibition for import into Japan.
Caution: It is of vital importance that bonded items and imported items be packed
(and invoiced) separately because of their different customs classifications.
2. It can not be overemphasized that packing must be exceptionally sturdy for both
sea and air shipment. Ishikawa-Gumi highly recommends re-useable bolted cases.
Although these may be more expensive than other cases, experience has shown that
cutting costs in packing can be a costly mistake if goods are damaged during shipment.
- 50 -
EVS-22 Exhibitor Manual
D. Case Marking
To enable quick identification and handling of cargo, all cases must have
stenciled or printed on two exterior sides the following information :
Shipping Marks
EVS 22
(EXHIBITOR NAME)
BOOTH NO.
MADE IN
C/NO.
E. Consignee / Notify Party
1.The consignee on all bills of lading and air waybills must be :
2. The notify party on all bill of lading and air waybills must be :
F. Shipping Documents
Upon receiving the Overseas Transport Application, we will send you the invoice and packing list.
Each invoice / packing list should be made out as per the attached authorized form
of EVS 22. It should be as precise as possible regarding descriptions,
quantities, unit prices, total amounts, net weight, gross weights and measurements.
The document must be in English with prices shown in U.S. dollars on a CIF Japan
basis, separate invoice / packing lists must be used for bonded items and imported
items (including consumables). The Exhibitor is cautioned to note that prices
indicated on the shipping documents must be reasonable. Problems in customs
clearance may occur if the customs officer judges the declared price to be
unreasonably low. Also, customs will not accept "no commercial value" invoices.
Prices must be mentioned for all items including catalogs.
EVS 22
(EXHIBITOR NAME)
BOOTH NO.
PACIFICO YOKOHAMA,JAPAN
ISHIKAWA-GUMI, LTD.
9-4, 5-CHOME, HIGASHI-SHINAGAWA,
SHINAGAWA-KU, TOKYO 140-0002 JAPAN
TELEPHONE : +81-3-3474-8102
FACSIMILE : +81-3-5460-9841
CONTACT : MR. TATSUO SHIGETA
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EVS-22 Exhibitor Manual
1. Sea Freight
a. Documents must be sent in the following quantities :
1) Invoice/packing list : 5 copies
2) Bill of lading : 1 original and 3 copies
3) Brochure for each exhibit : 2 copies
b. Documents should be received at least 10 days prior to the berthing of the ship in Japan.
Please send the bill of lading by rapid courier as soon as it is received from the shipping
company.
c. Documents for items shipped by sea should be addressed to EVS 22 as consignee.
A consolidation bill of lading will take a long time to obtain cargo from the shipping agent.
2. Air Freight
a. Documents should be sent in the following quantities :
1) Invoice / packing list : 3 copies
2) Air waybill: 1 copy
3) Brochure for each exhibit : 1 copy
Note: The original air waybill and 4 copies of the invoice / packing list should
accompany each shipment.
b. Documents for items shipped by air should be addressed to EVS 22 as consignee.
G. Sending Advance Notice
The following information must be sent to Ishikawa-Gumi by facsimile as soon as
possible (in advance of the shipment). This information enables Ishikawa-Gumi to
promptly collect cargo. If the information is not received in advance of arrival,
the cargo may go into a customs warehouse for storage.
1. Sea Freight
a. Name of vessel
b. Estimated time of departure and port of loading (ETD)
c. Estimated time of arrival and port of discharge (ETA)
d. Bill of lading number
e. Number of packages and volume of each
2. Air Freight
a. Air waybill number
b. Number of the flight landing in Tokyo
c. Estimated arrival time at Tokyo Narita Airport
H. Insurance Policy / Certificate
An insurance policy / certificate should be purchased. Exhibitors should insure their
goods from the time they are dispatched from the office / factory until either being
returned to these premises or collected by buyers after the exhibition. Ishikawa-Gumi
Ltd. does not insure goods on exhibitors' behalf.
I. Customs Examinations
The customs office will maintain a temporary office at the show. Please note that
Japanese customs officers are thorough in their examinations. Normally, every case is
opened and the contents are carefully checked against the invoice / packing list.
Delays and extra charges may result if the contents and the invoice / packing list do
not match.
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EVS-22 Exhibitor Manual
J. Bonded Exhibition Area
The exhibition site is officially designated a bonded exhibition area for the entire
period of the exhibition, including the moving in and moving out periods before and
after the exhibition. For those unfamiliar with the concept of a bonded exhibition
area, the system is adopted to enable the temporary landing (not import)of items into
Japan for the purpose of exhibition. Under the system, items are exempted from duties
and taxes on the condition that they will be exported from Japan after the exhibition.
Accordingly, bonded items may not be disposed of in Japan. They must be exported from
Japan after the show, or they must go through customs clearance to be officially
imported into the country. Violation of this regulation qualifies as a form of
smuggling. The sale, giveaway or disposal of bonded items in Japan is treated as a
serious matter, so exhibitors are cautioned to fully comply with the regulation.
Exhibitors will be free to give away only those items that are imported (paid duty
entries items) by the time of the exhibition and for which applicable duties and
taxes are paid.
K. Local / Imported Goods
All Exhibitors who will be shipping goods from local premises in Japan must contact
Ishikawa-Gumi Ltd., to arrange for the goods to be brought into (and taken out of) the
exhibition site.
L. Empty Packing Cases
After exhibit items are unpacked at the booth, the packing cases will be removed from
the exhibition hall. Cases for bonded items will be stored outside the exhibition
site and returned at the end of the exhibition.
M. Removal of Items from Exhibition Site
Before the close of the exhibition all exhibitors must submit a disposal instructions
form to Ishikawa-Gumi Ltd., in order to inform the agent of what to do with the exhibit
items after the exhibition, as follows :
1. "Re-ship".(to either the country of origin or any other country)
Re-shipping items after the exhibition may take some time for paperwork to be
completed and a suitable ship / plane to be found. Please bear this in mind when
planning the post-exhibition use of your exhibit items.
2. "Sell"(Sold)
Bonded goods to be sold must go to a bonded warehouse for customs clearance and
payment of duties / taxes. Please note that goods cannot clear customs at the
exhibition site.
3. "Consume"
All goods imported as items to be given away in Japan cannot be re-shipped in cases
containing bonded items. Separate export arrangements and documentation are
necessary because items once imported are treated as domestic Japanese cargo.
4. DISPOSAL INSTRUCTION OF ALL CARGO AFTER THE SHOW GIVEN TO US LATEST OCT. 27TH,
2006.
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EVS-22 Exhibitor Manual
N. RE-EXPORT PROCEDURES OF EXHIBITS/EQUIPMENTS
***********************************************In Japan, the export of ordnance incl. Components and parts, requires an export license
from the ministry of economy, trade and industry (METI), as specified under the export
trade control order of Japan. The order Also applies to the re-export of such items brought
into the country for exhibition. Accordingly when items such as those mentioned above are brought
into Japan for exhibition, whether under ATA carnet, bond or normal importing procedures, their
re-export requires the permission of METI regardless of the re-export destination, whether it
be the country of origin or a third country. The aircraft ordnance division of METI shall make
the final determination of whether a product does or does not fall within the category of ordnance.
Product catalogs, specifications and other detailed information may be requested to make this
determination.
Caution: Atomic production-related equipment, chemical weapon and-related equipment’s,
and biological weapon and-related equipment’s are not permitted to exhibit.
Definition Of Ordnance
1. Exhibitors who are concerned export license must apply to METI prior to
re-export from exhibition site to overseas destination.
2. Ishikawa-Gumi Ltd., can apply for export license on behalf exhibitor.
In this case, exhibitor must complete a power of attorney to EVS 22 SECRETARIAT and
Ishikawa-Gumi Ltd. to authorized such action.
3. Approval for export license takes approximately 2 - 3 weeks.
4. Documents required by METI for export license.
a. Completed licenses application form.
b. Evidence of correspondence between exhibitor (exporter) and consignee in country
of destination.
c. Catalogue of exhibit materials.
d. Import declaration, Invoice, Bill of Lading or Air waybill copy(used for original
import to Japan).
O. Services and Fees
Ishikawa-Gumi Ltd., offers the following services between seaport / airport and
exhibition and charges for these services as indicated. Please note that all imported
goods are also subject to duty and a 5% consumption tax on CIF value.
1. In-bound (to Exhibition Site)
a. SEA FREIGHT (Port to Exhibition)
1) Loading and transport to warehouse, and removal of cases from
container (when required) at warehouse.
2) Unloading and preparation of customs inspection documents.
3) Loading and transport to exhibition site.
4) Unloading from truck at exhibition site.
5) Delivery to booth.
6) Use of lifting equipment.
7) Unpacking and placing items in booth (excl. machine setting-up).
8) Supervisor fee
Per M3 or per 1,000 kg, whichever yields the greater total. JPY15,000.-
(The minimum fee is JPY30,000.-)
Note: FCL shipment Container Minimum = 20’STD as 22.5 M3, 40’STD as 45 M3
Note: The minimum fee applies to each Exhibitor.
Note: For ocean bill of lading covering shipment more than FCL cargo,
please apply for an individual quotation.
A product used by armies directly in warfare. However, parts and equipment which are dual
use with commercial applications are not defined as weapons.
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EVS-22 Exhibitor Manual
b. AIR FREIGHT (Narita Airport to exhibition site)
1) Loading and transport to warehouse.
2) Unloading and preparation of customs inspection documents.
3) Loading and transport to exhibition site.
4) Unloading from truck at exhibition site.
5) Delivery to booth.
6) Use of lifting equipment.
7) Unpacking and placing items in booth (excl. machine setting-up).
8) Supervisor fee
Per kg or per 6,000 cubic cm, whichever yields the greater total. JPY150.-
(The minimum fee is JPY30,000.-)
Note: The minimum fee applies to each exhibition also, for airway bills covering
shipment weighing over 2,000 kilograms, please apply for an individual
quotation.
*** 5 % of consumption tax is un-chargeable on above item. ***
c. CUSTOMS CLEARANCE FEE FOR IN-BOUND
1) Customs clearance for temporary entry Per declaration JPY20,000.-
2) Customs clearance for definitive importation Per declaration JPY11,800.-
3) Customs clearance for ATA Carnet Per carnet JPY22,000.-
d. EMPTY CASE HANDLING CHARGES
The following services are included. Per M3 JPY4,500.-
(The minimum fee is JPY9,000.-)
1) Pick-up empty from the booth.
2) Loading truck and transportation to warehouse
3) Warehouse in and out including storage
4) Loading empty and transport to site
5) Delivery to the booth
*** 5 % of consumption tax is un-chargeable on above item. ***
2. Out-bound (from exhibition site)
a. SEA FREIGHT (exhibition site to port)
1) Labor and equipment for re-packing (excl. dismantling for machine).
2) Use of lifting equipment.
3) Removal of packed cases from booth, loading on truck, and transportation.
4) Preparation and submission of documents for customs office.
5) Loading and transport to port via warehouse (Pending availability of vessel).
The fee for the above services :
Per M3 or per 1,000 kg, whichever yields the greater total. JPY15,000.-
(The minimum fee is JPY30,000.-)
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EVS-22 Exhibitor Manual
b. AIR FREIGHT (exhibition site to airport)
1) Labor and equipment for re-packing (excl. dismantling for machine)
2) Use of lifting equipment.
3) Removal of packed cases from booth, loading on truck, and transportation.
4) Preparation and submission of documents for customs office.
5) Loading and transport to port via warehouse (pending availability of flight)
Per kg or per 6,000 cubic cm, whichever yields the greater total. JPY150.-
(The minimum fee per Exhibitor is JPY30,000.-)
*** 5 % of consumption tax is un-chargeable on above item. ***
c. CUSTOMS CLEARANCE FEE FOR OUT-BOUND
1) Customs clearance for temporary entry cargo Per declaration JPY20,000.-
2) Customs clearance for ATA Carnet cargo Per carnet JPY22,000.-
*** 5 % of consumption tax is un-chargeable on above item. ***
3. The Following Services are not Included in the Above Charges.
1) All duty and tax
2) Insurance
3) Machine setting-up and dismantling
4) Extra packing work and packing materials
5) Special application for import related laws
(Food sanitation law, quarantine law etc.)
6) Abandon charge for no use empty boxes, materials etc.
7) Any other special requirement from Exhibitor.
8) Cargo late arrival surcharges after deadline.
9) Terminal Handling Charges (THC/TC) at Sea/AirPort
10) Container Demurrage (over free time at Container Yard)
*** 5 % of consumption tax is unchangeable on above item. ***
4. Final Import Clearance from Bonded Status.
Will be quoted.
*** 5 % of consumption tax is chargeable after definitive importation. ***
5. Payment condition.
All service and fee must pay to the official freight forwarder according following terms.
a. Inward movement charges : Until close of exhibition
b. Outward movement charges : Until cargo arrives at destination.