Everyone is having anxiety towards jobs safety as lockdown And the Companies are confused to follow

which guideline and how to make workplace ready to handle Covid cases .

In the below scenario I am going to tell how SAP EHS can help all organization to map their EHS solution

with CDC /WHO guideline.

Please note : This scenario can be used by the below client

• Who already have EHS implemented and just need to trim their existing solution to Covid 19

Solution

• As this solution is an Covid 19 Add-on , All three can be used independently but will give high

effectiveness if used with Integrated.

• If Client is not on S/4Hana and still on ECC ( 6.0 and EHP8 ) still they can use OH and RA

integration and align the below solution with Covid19

CDC Guidelines Sample -

PROCESS FLOW -

Stage -1 RISK ASSESSMENT

Stage 2 - OCCUPATIONAL HEALTH

Stage -3 INCIDENT MANAGEMENT

SAP - PROCESS

• IDENTIFY RISK : Click on the tile Identify Risk

• SELECT LOCATION - Location is the Part of Master Data and need to create under - Manage Location

Tile ,In this example we are going to use Location - South

To create Risk based on location Click on " + " Button ; To create Risk based on Job Click on three dots

"..." on top right corner

The below Jobs which are displayed area part of Master Data and need to create in " Manage Job Tile"

;In this example - Sales job is used -

Add the job step by entering the job description in “Enter new Job Step"

Click "+ " to add more steps.

Select each job steps and add the “Hazards or Agent” and Operation Status- As "Emergency"

Hazards list is coming from SPRO - EHS - H&S - Configure Hazards and control where you define your

hazard is air borne .

Airborne Agent list is coming from Agent Assignment (Airborne - hazards are define in SPRO) and Create

the Agent in Tile " AGENT"

Select Covid 19 Airborne Agent - And Select Operational Status and Click on SAVE

Risk is Identified; Now add Risk Level, Controls and Impact.

As per the process - we are first using the exiting controls whatever we have ( E.g. Gloves )

Risk is identified and Controls are also added, next step is to Assign this Risk to one Risk Project.

Click on Location field and select your location (Egg- South)

Identified Risk based on the Location will be displayed

You can Also Create a new Risk Assessment Project -

click on Save and you can see your newly created Risk Assessment Project under Assign Risk to

Assessment Project -

Select your risk and click on Ok

For Job based Risk Assessment - Create a Project with Assessment type " Job"

Similarly you can add the other two Identified Risk to a Assessment Project -

You can see your Risk is Assign to a Risk Assessment - Type Job

Next Step is to open the Assessment and perform the Assessment Steps from - "My Assessment" tile

Note - Here we are doing Assessment with the help of Health Surveillance protocol - to use this , pre-

requisite is to create a Health Surveillance protocol from tile " Manage Criteria"

Click on Manage Criteria Tile and Add the health surveillance protocol which you have created in

Occupational Health.

Add the Risk Level at which you want to trigger the HSP automatically and Exposure rating

Our HSP is ready to use as a New Control in the Assessment Steps - Now let's get back to Assessment Tile

Select your Assessment Project -

Click on Risk Tab -

Select the Job Step - and Click on Existing Controls-

Click on Determine Initial Risk and perform risk on Severity and Likelihood matrix

Click on Define New Controls after analyzing. Click on Health Surveillance Protocol and click on

Recommended Automatically

Based on the Agent and the Risk level identified, System will select the protocol automatically.

Please note: HSP is selected automatically after the Initial Risk is analyzed.

Health Surveillance Protocol is an Integration part between Risk Assessment and Occupational Health ,

this means we are triggering the HSP we created in Occupational health and using in Risk Assessment as

a control measure to reduce the Identified Risk.

SCENARIO - 2 OCCUPATIONAL HEALTH

In Occupational Health we have already created this HSP ( Covid -19 )

Click on the tile - Planning Cockpit -

Click on Planning Cockpit and Assign the recommended HSP to the Employee

Check mark the Person and click on " Health Surv. Protocol " button

Select the person and select the Assigned Protocol to open the medical service, Click on Medical Service

button

With the medical service Questionnaire is also created for an employee -

You can print the invitation of created Medical service and send to the employee to have a Check-up

along with the Questionnaire

Now, Once this Medical Service is created, navigate to Medical Service Tab and do the analysis

Enter the employee number and update the medical service

After the HSP is performed, let’s get back to our Risk assessment, where we use HSP as a new control and

perform the Residual Risk

SCENARIO - 3 INCIDENT MANAGEMENT

Open the Reported Incident from My Inbox Tile - Open Task

Navigate to people Tab

x

Follow the CDC/ WHO guidelines for “What to do in case of suspect Covid19 case.

DASHBOARDS

Covid 19 Agent