events feasibility and development series project system
DESCRIPTION
Event Plan, Archive and Review: the system used to develop an eventTRANSCRIPT
Events Feasibility and Development Series
Project system
William O’Toole
www.epms.net
Checklists
Responsibility
Tasks
Resources
Work Breakdown
StructureRisk
Register
Stakeholder management
Brief – summary expectations assumptions
Scope : date, who, where..
Measurable Objectives
Mission/goals
Other DocSite map
Contact sheetProduction Sched.
Evaluation
Glossary of terms
Archive
Schedule
Def
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Rev
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Explanation/manual
INPUT –baseline plansPast events stored data
© W. J. O’Toole
EPARSEvent planning, archiving and review system
EPARSEvent planning, archiving and review system
© W. J. O’Toole
• Common goals – more refined as you progress• Cost benefit analysis• Intangible benefits – how do you measure
them?• Creating a management discipline and
accountability
Brief – summary expectations assumptions
Measurable Objectives
Mission/goals
Def
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pr
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© W. J. O’Toole
• Scope statement to clarify the event project definition
• Stakeholder management : model is found in sponsorship management
• WBS and the risks register • Input of critical tasks
Work Breakdown
StructureRisk
Register
Stakeholder management
Scope : date, who, where..
Project Management Methodology
© W. J. O’Toole
• What, when, who, what’s needed • Template system - spreadsheets• Work in progress report and commitment
accounting
Checklists
Responsibility
Tasks
Resources
Schedule
© W. J. O’Toole
• Evaluation of the project
• Folder system
Other DocSite map
Contact sheetProduction Sched.
Evaluation
Archive
© W. J. O’Toole
• Using previous events as a baseline
• Knowledge management• Using other industries as an input
- logistics, contract management
Glossary of terms
Explanation/manual
INPUT –baseline plansPast events stored data
© W. J. O’Toole
Checklists
Responsibility
Tasks
Resources
Work Breakdown
StructureRisk
Register
Stakeholder management
Brief – summary expectations assumptions
Scope : date, who, where..
Measurable Objectives
Mission/goals
Other DocSite map
Contact sheetProduction Sched.
Evaluation
Glossary of terms
Archive
Schedule
Def
inin
g th
e ev
ent
pr
ojec
tP
lan
ning
Rev
iew
and
A
rchi
ving
Explanation/manual
INPUT –baseline plansPast events stored data
© W. J. O’Toole
EPARSEvent planning, archiving and review system
EPARSEvent planning, archiving and review system
© W. J. O’Toole
Events Feasibility and Development Series Menu
William O’Toole
www.epms.net
Signage at eventsSignage at events
Event project management system
Event project management system
Who am IWho am I
Tips on delegating tasks
Tips on delegating tasks
Events StrategyEvents Strategy
Events as assetsEvents as assets