event planning & risk management. timeline. 4 weeks until event pick your event & date 21...
TRANSCRIPT
![Page 1: Event Planning & Risk Management. Timeline. 4 weeks until event pick your event & date 21 days until event Social Exception Form 10 days until event*](https://reader036.vdocuments.mx/reader036/viewer/2022072009/56649d925503460f94a7803a/html5/thumbnails/1.jpg)
Event Planning & Risk Management
![Page 2: Event Planning & Risk Management. Timeline. 4 weeks until event pick your event & date 21 days until event Social Exception Form 10 days until event*](https://reader036.vdocuments.mx/reader036/viewer/2022072009/56649d925503460f94a7803a/html5/thumbnails/2.jpg)
Timeline.4 weeks until event pick your event &
date21 days until event Social Exception Form 10 days until event* 3rd Party Vendor form 5 days until event Non-alcoholic Event
Form
*(Business days, does not count weekend)
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Pick your event. Formal Exchange Philanthropy Educational Program Moms/Dads Weekend Alumni Weekend
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Pick your date.
Think about the Semester Cycle.
Week 1: This is gonna be great!
Around week 3: Where did all
these tests come from!?
Week 5: I think I’m getting a
handle on all of this
Week 8: Midterms…
Week 12ish: I’m getting burnt
out…
Week 15: So close to the end!
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Logistics.Who will attend the event?
Members only Members & dates List party Multiple chapters Parents or Alumni
Where will the event be held?
On/Off campus Downtown Out of town
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Fill out necessary forms.
On Campus LINK Social Exception
with Risk management
Non-Alcoholic Event Registration
NOT on Campus LINK
3rd party vendor Philanthropy &
donations Educational
Programs
![Page 7: Event Planning & Risk Management. Timeline. 4 weeks until event pick your event & date 21 days until event Social Exception Form 10 days until event*](https://reader036.vdocuments.mx/reader036/viewer/2022072009/56649d925503460f94a7803a/html5/thumbnails/7.jpg)
Alcohol events 300 attendees
or more Parents/Alumni
event without providing a list of birth dates
Anything that Violates Governance Statement
When do I need to use the Social Exception form?Anytime you want to violate the Governance Statement.
![Page 8: Event Planning & Risk Management. Timeline. 4 weeks until event pick your event & date 21 days until event Social Exception Form 10 days until event*](https://reader036.vdocuments.mx/reader036/viewer/2022072009/56649d925503460f94a7803a/html5/thumbnails/8.jpg)
Risk Management
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Attendees Reputation Facilities Physical/
Emotional
What is risk management?identification, assessment, and prioritization of risks followed by the application of resources to minimize and/or prevent said risks
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Party Affected
Potential Risk please outline potential risks in
each category
Mitigation List contingency plans and strategies you will utilize to
minimize them
Resources Needed
(Offices/Equipment/etc) People, equipment, offices, etc.
that you will need to execute your plans.
Attendees
Reputation
Facilities/ Equipment
Monetary
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Attendees Drinking too much
Underage drinking Transportation Injuries
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Facilities & Equipment Damage to bathrooms Spilled drinks Stolen property
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Consequences Tarnished reputation Rumors Fines/Consequences through FSL Banned from Venue
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Mitigations Sober drivers to and from event venue Sober monitors- 1 per 25 attendees Security & sending people home
Security Officers – 1 per 100 attendees Venue or Contracted
Wristbands IDs Drink limit