event planning checklist · event planning checklist when. talk like a pirate day is saturday 19th...

EVENT PLANNING CHECKLIST WHEN. Talk Like a Pirate Day is Saturday 19th September, but you can host your event any time in September. Choose a day and date that is suitable for you and will be convenient for your attendees. WHERE. Where are you hosting your event? Remember to look at your available resources e.g. chairs, tables, sound system etc. TIME. Start and finish times ______________________________________________________ HOW. How are you going to promote the event? DECORATE. Check out our posters, decorations, certificates and activities www.talklikeapirateday.com.au/resources PLAN YOUR DAY. List the activities you are going to offer, the resources needed for each activity and how long each activity will take. ____________________________________________________________________________________ PRIZES. Will you have prizes for the best pirate costume and other games? ____________________________________________________________________________________ FOOD. Are you serving food or snacks, if so what resources will you need? (Remember to look at COVID-19 restrictions in sharing food) ____________________________________________________________________________________ FUNDRAISING. The best way is to have a mix of both online and on the day fundraising options. List your fundraising options here: ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ORGANISE A RAFFLE. Use the lucky numbers board for on the day Download: www.talklikeapirateday.com.au/resources/lucky-numbers-board COLLECT MONEY. What process is in place to handle money collected on the day? COSTS. Do you know what costs will be involved and how can you get these donated. VOLUNTEERS. Make a list of each activity and who is responsible for each one. THANK. How do you plan to thank volunteers, helpers and supporters? BANK YOUR MONEY RAISED. Find out how to bank your funds at www.talklikeapirateday.com.au/banking

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Page 1: EVENT PLANNING CHECKLIST · EVENT PLANNING CHECKLIST WHEN. Talk Like a Pirate Day is Saturday 19th September, but you can host your event any time in September. Choose a day and date

WHERE. Where are you hosting your event? Remember to look at your available resources e.g. chairs, tables, sound system etc.

TIME. Start and finish times ______________________________________________________

HOW. How are you going to promote the event?

DECORATE. Check out our posters, decorations, certificates and activities www.talklikeapirateday.com.au/resources

PLAN YOUR DAY. List the activities you are going to offer, the resources needed for each activity and how long each activity will take.

____________________________________________________________________________________

PRIZES. Will you have prizes for the best pirate costume and other games?

____________________________________________________________________________________

FOOD. Are you serving food or snacks, if so what resources will you need? (Remember to look at COVID-19 restrictions in sharing food)

____________________________________________________________________________________

FUNDRAISING. The best way is to have a mix of both online and on the day fundraising options. List your fundraising options here:

____________________________________________________________________________________

ORGANISE A RAFFLE. Use the lucky numbers board for on the day Download: www.talklikeapirateday.com.au/resources/lucky-numbers-board

COLLECT MONEY. What process is in place to handle money collected on the day?

COSTS. Do you know what costs will be involved and how can you get these donated.

VOLUNTEERS. Make a list of each activity and who is responsible for each one.

THANK. How do you plan to thank volunteers, helpers and supporters?

BANK YOUR MONEY RAISED. Find out how to bank your funds at www.talklikeapirateday.com.au/banking

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