event organiser’s guide - cape town organiser’s guide 1. cape town stadium seating arrangement...

Event Organiser’s Guide

1. Cape Town Stadium Seating Arrangement2. Cape Town Stadium Rate Sheet (1)3. Cape Town Stadium Rate Sheet (2)4. Cape Town Stadium Facilities5. Cape Town Stadium Filming Rates 6. Cape Town Stadium Floorplan Level 007. Cape Town Stadium Floorplan Level 018. Cape Town Stadium Floorplan Level 01 Detail9. Cape Town Stadium Floorplan Level 0210. Cape Town Stadium Floorplan Level 0311. Cape Town Stadium Floorplan Level 03 Detail12. Cape Town Stadium Floorplan Level 0413. Cape Town Stadium Floorplan Level 04 Detail14. Cape Town Stadium Floorplan Level 0515. Cape Town Stadium Floorplan Level 05 Detail16. Green Point Park Map17. Green Point Park Rate Sheet18. Green Point Park Rate Sheet

100

333730

332242 229

721

430286

431390

432390

401390

402390

403286

204710

304725

131870

132533

132533

101519

102867

103896 104

639

130879129

644

342

305

198331

290324

Gate 28Gate

05

Gate 12Gate

21

Visitors Information Centre

228669

128326

127640

227532

330364

329591

328722

327722

326576

325364

226571

225579

224579

223568

222541

126783

125802

124799

123776

122598

120599 119

941118

915117

870116

868115

919114

928

113603

219620

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217584

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215628

214622

213539

315732

314242

112451

111594

110785

109802

108799

107778

106637

209583

208582

207568

206540

310708

309736

308570

307363

306290205

669

105327

210570 11

591

212669

211532

313204

312358

220530

221669

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323342

322723

Entrance 1North Forecourt Gates

Entrance 2Grand Stair Gates

Entrance 3East Forecourt Gates

Cape Town Stadium Seating Map Arrangement

Fan WalkMy Citi BusGreen PointElevated CircleHelen Suzman BlvdFritz Sonnenberg Rd

Table BayFort Wynyard

CliftonSea PointGreen Point ParkMouille Point Lighthouse

Airport Beach RoadGranger Bay BlvdV & A Waterfront

Signal HillTable Mountain

CAPE TOWN STADIUM

BOWL2017/2018

Date availability subject to major Event Calendar and Subject to General Terms & Conditions. Rates vaild 1 July 2017 - 30 June 2018.

SERVICES RENDERED UNIT REMARKS RATE EXCL VATBowl Rental Commercial

Lower Tier Per Day or Part thereof 23 018 seats R 180 000,00

Lower and Middle Tier Per Day or Part thereof 38 612 seats R 350 000,00

All Tiers Per Day or Part thereof 50 337 seats, City retains Concessions and Hospitality R 500 000,00

Bowl Rental Non-Commercial

Lower Tier Per Day or Part thereof *Plus Direct Cost R 90 000,00

Lower and Middle Tier Per Day or Part thereof *Plus Direct Cost R 175 000,00

All Tiers Per Day or Part thereof *Plus Direct Cost R 250 000,00

All Tiers clean Stadium Model, Operator retains Concessions and Hospitality to be negotiated with Director: Strategic Assets

Subject to Delegated Authority of Director to negotiate Rental options as attached under General Remarks.

Additional Area for Rent

Business Lounge Level 03 Per Day or Part thereof *Plus Direct Cost R 5 000.00

Business Lounge Level 04 Per Day or Part thereof *Plus Direct Cost R 25 000.00

EXTRA

Pitch Replacement Per m² R 70,00

Fencing within the Stadium Precinct Per Linear Metre R 29.74

Floodlights Per Hour R 3 970.00

Pitch Repairs Per m² R10.00

Artificial Grass Per running meter R15.79

Pitch Protection Per m² Rates excludes insurance, transportation and sanitation R41.75

CAPE TOWN STADIUM

BOWL2017/2018

AreasLevel 004 x Change /Dressing Rooms √9 x Auxiliary Rooms √1 x Police Station √1 x Medical Service Centre √1 x Storage √1 x Event Organisers Office √11 x Supporting Rooms (specify) Direct CostsLevel 01Seats √Media Tribune √Media Centre (S/W) √Hospitality Centre (N/W) √Public Facilities √Janitors Direct Costs5 x Supporting Rooms (specify) Direct CostsLevel 02Seats √Concourse √Podium √Level 05Seats √

Suites As negotiated with Director/event

Venue Operating Control Room √Level 06Public Facilities Direct CostsJanitors Direct CostsConsumables Direct CostsPitchField Preperation √Posts/Nets √Corner Flags & Line Markers Direct CostsPlayers Benches √Ground Staff (Event Day) √Pitch Protection Direct CostsPitch Protection Set up/Strike Staff Direct Costs

PrecinctGates87 Turnstiles over 3 Gates √Turnstile Operator Direct CostsFencing for Chutes at 3 Gates Direct CostsFencing for Parking Area Direct CostsMagnetometers Direct CostsToiletsMobile Units Direct Costs

Mobile Unit Service Direct CostsStadium EquipmentBig Screens2 x Big Screens (N/E & S/W) Direct CostsOperator Direct CostsProduction Costs Direct CostsMixing Board Direct CostsPublic Address EquipmentPA System √Operator Direct CostsIPTVTV's √Operator Direct CostsProduction Costs Direct CostsStadium UtilitiesDay to Day Electricity Municipal Grid √

Event Specific Electricity Requirements Direct Costs

Day to Day Water Municipal Grid √Event Specific Water Requirements Direct Costs

Floodlights Direct CostsGenerators Direct CostsDiesel Direct CostsStadium ServicesCleaningPre-Event (All hired facilities) √Event Day Direct CostsPost Event Direct CostsWaste Management Direct CostsRemoval Direct CostsSecurityDay to Day Stadium Security √Event Service Deployment Direct CostsUshers Direct CostsSupport StaffUshers Direct CostsVolunteer √Stadium StaffOvertime √Meals √Standby StaffElectrician Direct CostsElectrical Reticulation (Specified Limited Service) √

Plumber √Lift Technician Direct Costs as negotiated

Air-conditioning Stand-by Technician Direct Costs as negotiated

Ventilation (Specified Limited Service) √

Roller Shutter Door Stand-by Technician Direct Costs as negotiated

Audio Visual Stand-by Technician Direct Costs as negotiated

Network (Specified Limited Service) √

Fire Detection Stand-by Technician Direct Costs as negotiated

IPTV Standby Connection Direct Costs as negotiatedEvent Services (To be paid by Event Operator)

AccreditationEvent Organiser to provide

subject to negotiated agreement with Director

TicketingEvent Organiser to provide a system which is compatible

to the Stadium's SystemStage Construction Event Organiser to ProvideEvent Specific Sound Event Organiser to ProvideEvent Specific Lighting Event Organiser to ProvideEvent Specific Medical Event Organiser to ProvideCity Service (To be paid by City of Cape Town)Metro Police City of Cape Town's costTraffic City of Cape Town's costDisaster Risk Management City of Cape Town's costFire & Rescue City of Cape Town's costLaw Enforcement City of Cape Town's costSolid Waste City of Cape Town's costEnvironmental Health City of Cape Town's costPermits City of Cape Town's costTransport Service City of Cape Town's costProvincial ServicesSA Police Service Event Organiser to ProvideEmergency Medical Event Organiser to ProvideLegal & RiskInsurance Event Organiser to ProvidePublic Liability Event Organiser to ProvideSAMRO Licences Event Organiser to ProvideSAMPRA Licences Event Organiser to ProvideContactsVariousHoursSetup/Preparation Events 5 Days Prior to EventBreakdown (all) 3 Days Post EventAdditional Setup and or Breakdown Fee 10% of Venue Rental

All items marked with a √ are included in the rental.

GENERAL REMARKSDirect Costs refer to all additional costs other than the venue rental such as cleaning , security, electrical standby, lifts standby, pitch protection and other costs that may arise from the clients needs. A Non-Refundable Commitment Fee of 20% of the venue rental is payable in advance to confirm the booking. In the event of the booking being cancelled other than by an “Act of God” less than sixty calender days prior to the event, the Commitment Fee is to be retained by the City.Provincial Government and National Government: Rate- 50% of hiring fee plus direct costs to be ascertained by the City per event .

A Non-Commercial rate of 50% of venue rental for “Fringe Facilities” (i.e. Harden Surface, Podium, and Pitch and Cloakroom) will be applicable to all Non-Commercial Activities for Community Organizations (NPOs, Schools, Churches, and Amateur Sporting Bodies). (Proof from the applicant is required in terms of the above classification).Use of Pitch will be subject to Pitch Protection.Damage Deposit of 20 % rental fee payable in advance.Additional 10% Administration Fee will be charged to clients for the services (if required) of approved and authorized City Service Providers utilized for any event.

CAPE TOWN STADIUM

NON-BOWL FACILITIES2017/2018


VENUEVENUE RENTAL EXCL. VAT & DIRECT COSTS (PER DAY OR PART THEREOF)

SETUP/BREAKDOWN(25% VENUE RENTAL)

SIZE M2 ROUNDED

OFFREMARKS

LEVEL 00

Rental of Pitch and Cloakrooms

R 3 000,00 p/h *Plus Direct Cost

Hardened Surface R 4 000,00 per day East or west

Hardened Surface R 2 000,00 per half day East or west

Player Mixing Zone R 12 000.00 R 3 000.000 866Foyer A. Hardened Surface additional cost of R2 000)

Cloakrooms R 6 000.00 full day R3 000.00 half day

- 196

LEVEL 01

Media Mixing Zone R 4 000.00 R 1 000.00 620 Foyer A

South Conference Room R3 000/unit or R9 000 for all 3 See under general remarks 525 Media Mixing Zone included

South Conference Room R1 500/unit or R4 500 for all 3 Per half day

North Conference Room R3 000/unit or R9 000 for all 3 See under general remarks 535 Media Mixing Zone included

North Conference Room R1 500/unit or R4 500 for all 3 Per half day

Meeting/Breakaway Rooms

R 1 500.00 - 40 - 172

LEVEL 02

Full Podium R 80 000.00 - 34 870 Plus Direct Costs.

Half Podium R 40 000.00 - 17 435 Plus Direct Costs.

Full Concourse R 45 000.00 per day - 13 350

Half Concourse R 25 000.00 per day - 6 675

Concourse North/South R 20 000.00 per day With seating

Concourse East/West R 30 000.00 per day With seating

LEVEL 03

Business Club R 5 000.00 R 1 250.00 965 Foyer A

Studio 3 (Double Volume) R 5 000.00 - 1816

LEVEL 04

Business Club Lounge R 25 000.00 R 6 250.00 1457Foyer A, 1 x Balcony. Hardened Surface at additional cost of R2 000

Half Business Club Lounge R 12 500.00 R 3 125.00 735Foyer A, North or South Side Only. Hardened Surface at additional cost of R2 000

LEVEL 05

Presidential Suite R 5 000. 00 R 1 250.00 124 Suite, Foyer A (500 A+B+C+D)

Half Presidential Suite R 2 500.00 R 625.00 62Half VIP Suite, Foyer A (500 A+B or C+D)

Hospitality Suite R 1 000.00 R 250.00 36

Network Lounges 1 R 2 000.00 R 500.00 132 West Side 1

Network Lounges 10 R 5 000.00 R 1 250.00 302 West Side 10

Alcove 1-5 R 3 000.00 a Unit - 130 - 539 West/East side

LEVEL 06

Concourse East or WestR 3000.00 per day or part thereof

FORECOURT AREA

Main forecourt - Commercial

R 20 000,00 per day

Main forecourt - Non Commecial

R 10 000,00 per day

Community/Charity R 5 000,00 per day

South Forecourt R 5 000,00 per day

CAPE TOWN STADIUM

NON-BOWL FACILITIES2017/2018

ADDITIONAL SERVICES TO RENT

Big Screen R 1 000.00 for 2 units p/h - - *Plus Direct Cost

PA System R 500.00 half day R 1 000.00 full day

- - Unsupervised

Flood Lights R 3 750.00 p/h - -

Electrical Distribution boards

R 500.00 - -

Removable Carpet Tiles R 25.00 p/m2

Mobile Vending Units R 2000.00 per day

Formal Markets for Trading R 75.00 p/m2

Running Rate R 5000.00 per day Facility run through rate

PARKING RATES BELOW ARE ALL EXCLUSIVE OF VATParking Outside Per Bay R 20,00Parking Inside Per Parking Bay When associated with a rental of a venue. R 30,00

Parking Inside Per Parking Bay/hour0-0.5 Hours No Charge

0.5-1.5 Hours R 8,77

1.5-2.5 Hours R 17,54

2.5-3.5 Hours R 26,32

3.5-4.5 Hours R 30,70

4.5-5.5 Hours R 35,09

5.5-8 Hours R 39,47

8.0-24 Hours R 87,72

Lost Card/Ticket R 43,86

GENERAL REMARKSHOURS Setup: IN - 6am on day of event Breakdown: OUT - 6pm on day of event

A damage deposit of 20% of rental fee is payable in advance.

Additional 10% Administration Fee will be charged to clients for the services (if required) of approved and authorized City Service Providers utilized for any Event.

Provincial Government and National Government: Rate 50% of hiring fee plus direct costs to be ascertain by the City per Event requirements.

The tariffs in this schedule refer to Venue hire costs only. It excludes Venue specific requirements that is determined per Event footprint.

When full Conference facilities are booked the tariff includes the breakaway and meeting rooms. Catering requirements to be sourced from approved and preffered City suppliers.

The tariff for full Conference/Banqueting allows 20 parking bays for setup/support/service staff. Any additional parking is as per set tariff rate.

The Conference and media areas as stated above will be hired out inclusive of basic infrastructure (tables, chairs, etc)

The tariffs indicated above for Conferencing, Banqueting, Media and Suites includes basic fit out (furniture & equipment) and access to kitchens.

Availability of Breakaway/Meeting Rooms is dependant and subject to the Events & Conferencing Calendar and may require relocation to a different Venue.

Additional or specialised equipment and furniture (including, Audio Visual) to be sourced from the approved and preffered City’s suppliers.

Catering requirements to be sourced from the approved and preffered City suppliers.

A Commitment Fee of 20% of the venue rental is required to secure the venue booking. In the event of the booking being cancelled 15 calendar days or less before the Event the Commitment Fee will be retained by the City.

The Commitment Fee will not be withheld if the event is to be cancelled as a result of “Force Majeure” (an Act of God).

Setup and Breakdown cost for the Media Room and Conference Room is 25% of Unit Rental.

When parking is required without requesting the hiring of the stadium as a venue. 8.0 - 24 hours tariff will be applicable; R87.72 (excluding VAT) per bay.

The run through rate is a flat rate which allows for running events to pass through stadium event sites (including forecourts, concourse, podium, hardened surface and parking areas)

866m²Height - 3.2m

Height - 3m

555m²

34m

30m

30m

17m

27m

5m

Foyer

A

Cape Town Stadium Level 00 Mixing Zone




Mixing Zone 1

21m

30m

29m

18m

29m

18m

Mixing Zone 2

Foyer

A

Foyer

G Foyer

B

Foyer

E Foyer

D

Foyer

F Foyer

C

Cape Town Stadium Level 01 Mixing Zone 2




21m

30m

29m

18m

29m

18m

Mixing Zone 2

Foyer

A

Foyer

G Foyer

B

Foyer

E Foyer

D

Foyer

F Foyer

C

Cape Town Stadium Level 01 Mixing Zone 2 - Detail



Height - 3mArea - 650m2


Height - 3 m Area - 557 m²

21m

30m

Concourse Height - 7.5m

Area - 13 350m²

62m² 62m²62m²60m² 60m²

62m² 62m²60m² 60m²

38m²

38m²

38m²

32m²

32m²

38m²

38m²

38m²

32m²

32m²

Podium Area - 34 871m²

19

18

17

16

15

5

6

7

8

9

14 13 12 1110

1 2 3 4

62m

33m

230m

111m

77m

50m

102m

31m

58m35m

40m

68m

42m

30m

Foyer

A Foyer

G Foyer

B

Foyer

E

Foyer

F Foyer

C

Foyer

D

Cape Town Stadium Level 02 Podium and Concourse




A,B,C,D,E,F,G - Foyers & Lifts

Main Foyer A

Podium (Outside the stadium)

Concourse (under seating)

Disabled Allocated Seating

Kiosks

Visitor Information Centre

19m

93m

Studio 3 Height - 2,6m Area - 1816m²

Club Lounge

Studio 3

53m²

17m² 17m²

53m²

20m²38m²

8m

7m

Kitchen 3G

25m

110m

Area 244m²

Foyer

A Foyer

G Foyer

B

Foyer

E

Foyer

F Foyer

C

Foyer

D

Height - 2.5m Area - 965m²

Cape Town Stadium Level 03 Club Lounge and Club Studio 3





Main Foyer A

Club Lounge Partial view of pitch

Serving Kitchen

Club Studio 3

Double volume space

19m

93m


Club Lounge

Studio 3

53m²

17m² 17m²

53m²

20m²38m²

8m

7m

Kitchen 3G

25m

110m

Area 244m²

Foyer

A Foyer

G Foyer

B

Foyer

E

Foyer

F Foyer

C

Foyer

D


19m

93m


Club Lounge

Studio 3

53m²

17m² 17m²

53m²

20m²38m²

8m

7m

Kitchen 3G

25m

110m

Area 244m²

Foyer

A Foyer

G Foyer

B

Foyer

E

Foyer

F Foyer

C

Foyer

D


Cape Town Stadium Level 03 Club Lounge and Club Studio 3 - Detail





Main Foyer A

Club Lounge Partial view of pitch

Serving Kitchen

Club Studio 3

Double volume space

23m

103m

44m²

13m² 13m²

12m

10m

25m

110m

110m6m

31m

8m

10m

Foyer

A

Foyer

G Foyer

B

Foyer

E

Foyer

F Foyer

C

Foyer

D

Cape Town Stadium Level 04 Business Lounge Area





Main Foyer A

Business Club Lounge Area

Business Club Balcony

Kitchen 4G and 4B

23m

103m

44m²

13m² 13m²

12m

10m

25m

110m

110m6m

31m

8m

10m

Foyer

A

Foyer

G Foyer

B

Foyer

E

Foyer

F Foyer

C

Foyer

D

Cape Town Stadium Level 04 Business Lounge Area Detail



Height - 3mArea - 650m2



Main Foyer A

Business Club Lounge Area

Business Club Balcony

Kitchen 4G and 4B

31m

5m 21m

7m 7m

8m

Foyer

A

Foyer

G Foyer

B

Cape Town Stadium Level 05 Presidential Suite





Main Foyer A

Main Foyer Area

Serving Kitchen

Presidential Suite and General Suites

Green Point Park Map

1

5

2

3

4

5

6

7

8

9

10

11

CAPE TOWN STADIUM

GREEN POINT PARK2017/2018


SERVICES RENDERED UNIT REMARKS RATE EXCL.VATPARK ENTERTAINMENT - AREA ACommercialIndividual/Corporate Bodies or any other body hiring the premises for retailing, training and providing information to promote their interest (Excluding live Concerts)

Per Day Promotional activities to comply with land use and outdoor advertising and signage by Laws/Provisions. Retail to comply with Health and Safety regulations

R 20 000,00

Half Day R 10 000,00

Setup/Preparation/Breakdown Per Day R 2 500,00

Non-Commercial

Individual/Group hiring the premises for purposes of Non-Commercial activity, i.e. weddings, dances, flower shows, training, etc.

Per DayNo Retail or Promotional activities are allowed.

R 5 000,00

Half Day R 2 500,00


Community/Charity

Hiring the premises for welfare type organisation with affiliation to National/Provincial Government Departments and subject to being registered as a NPO.

Per Day R 2 500,00

Half Day R 1 250,00


AMPHITHEATRECommercialIndividual/Corporate Bodies or any other body hiring the premises for retailing, training and providing information to promote their interest (Excluding live Concerts)

Per Day Promotional activities to comply with land use and outdoor advertising and signage by Laws/Provisions. Retail to comply with Health and Safety regulations

R 7 500,00

Half Day R 3 750,00


Non-CommercialIndividual/Group hiring the premises for purposes of Non-Commercial activity, i.e. weddings, dances, flower shows, training, etc.


R 5 000,00Half Day R 2 500,00


Community/Charity


Per Day R 1 500,00Half Day R 750,00

Setup/Preparation/Breakdown Per Day R 350,00

PARK ENTERTAINMENT AREA BCommercialIndividual/Corporate Bodies or any other body hiring the premises for retailing, training and providing information to promote their interest (Excluding live Concerts)

Per DayPromotional activities to comply with land use and outdoor advertising and signage by Laws/Provisions. Retail to comply with Health and Safety regulations

R 52 850,00


Live Concerts Per Day R 100 000,00


Non-CommercialIndividual/Group hiring the premises for purposes of Non-Commercial activity, i.e. weddings, dances, flower shows, training, etc. Per Day No Retail or Promotional activities are allowed. R 15 000,00


Community/CharityHiring the premises for welfare type organisation with affiliation to National/Provincial Government Departments and subject to being registered as a NPO. Per Day R 10 000,00


ECO SQUARECommercial

Individual/Corporate Bodies or any other body hiring the premises for retailing, training and providing information to promote their interest (Excluding live Concerts)

Full Day Promotional activities to comply with land use and outdoor advertising and signage by Laws/Provisions. Retail to comply with Health and Safety regulations

R 4 000,00

Half Day R 2 000,00


Formal Markets Per square meter R 79.04

Non-Event sites for Rent Per square meter R 30.00

CAPE TOWN STADIUM

GREEN POINT PARK2017/2018

Non-Commercial

Individual/Group hiring the premises for purposes of Non-Commercial activity, i.e. weddings, dances, flower shows, training, etc.


R 2 500,00

Half Day R 1 250,00


Community/Charity


Per Day R 500,00

Half Day R 250,00


GENERAL REMARKS

Damage deposit of 20% of Rental fee is payable in advance.

Additional 10% Administration Fee will be charged to clients for the services (if required of approved and authorized City Service Providers)

Provincial Government and National Government: Rate 50% of hiring fee plus direct costs to be

Community/Charity rate for above institutions to be paid as per tariff list as it already incl. a 50% discount on normal rates.

In addition to the tariff for filming, all direct costs (Lighting etc.) that the client may require will be for the cost of the client.

A Commitment Fee of 20% of the venue rental is required to secure the venue booking. In the event of the booking being cancelled 15 calendar

days or less before the event, the Commitment Fee will be retained by the City.

The Commitment Fee will not be withheld if the event is to be cancelled as a result of "Force Majeure" (an Act of God).

CAPE TOWN STADIUM

GREEN POINT ATHLETIC TRACK2017/2018

Date availability subject to major Event Calendar and Subject to General Terms & Conditions

FACILITY USAGE TYPE UNIT REMARKS RATE EXCL.VAT RATE INCL.VAT

Individual Club Athletics

Meetings

Physically Disabled Athletics Meetings

Senior Citizens sport days

City sponsored programmes games, practices, leagues and tournaments, triathlons/ marathon’s

Individual Athletes Training

SessionsWestern Province Athletics Registered Club Athletes

Non Registered Western Province Athletics

Non Sporting Events – Subject to: stadiums maintenance programme and calendar of Events. Run through rate is applicable only to participate running through the athletics stadium

Green Point Athletic Stadium 4900 and more Large ALarge Stadium A (Seating, main stand ≥4900)

Deposit, Security against damages Athletic

Per Event R 2,500.00

Large Stadium A (Seating, main stand ≥4900)

Hire Athletics Per dayVIP Suite included/Floodlights included

R 5,000.00 R 5,700.00


Hire Athletics AmateurPer hour in excess of booking per day only

R 310.00 R 353.40


VIP AthleticsPer VIP Suite/meeting room per day or part thereof

When hired as a standalone venue (i.e meetings/functions)

R 1,735.70 R 1,978.70


Clubs Training Per HourNew tariff, Excluding floodlights

R 43.86 R 50.00

Hire Concerts/ Religious Events/ None Athletics Related events

Per Day New Tariff R 25,000.00 R 28,500.00

Damage Deposit for hire Concerts/ Religious Events, None Athletics related Events

Per Day New Tariff R 7,500.00 R 8,550.00

Individuals TrainingRun through rate

New tariffNew Tariff. Excluding floodlights per day

R 10.00 R 11.40

Filming – setup/breakdown Per hour R 219.30 R 250.00

Refundable deposit Per Booking

New tariff- Minimum R 1000 deposit may be lvied depending on the nature and impact of the shoot. A maximum deposit up to R 25 000 may be levied upon an assessment of the risk

R 1,000 – R 25,000

Filming – Very Large Shoot Per hour or part thereof31 or more vehicles and /or 61 or more people

R 1096.49 R 1250.00

Filming – Large Shoot Per hour or part thereof16 – 30 vehicles and / or 31 – 60 people

R 877.19 R 1000.00

Filming – Medium Shoot Per hour or part thereof7 – 15 vehicles and / or 16 – 30 people

R 701.50 R 800.00

Filming – Small Shoot Per hour or part thereof4 – 6 vehicles and / or 9 – 15 people

R 330.88 R400.00

Filming – Micro Shoot Per hour or part thereof1 – 3 vehicles and / or 8 or less people

R 175.44 R 200.00

Dedicated space for film related activities

Per m2 per day or part thereof

Base camp, unit parking, catering area, etc

R 21.93 R 25.00

Floodlights Per 1 hour session R 263.16 R 300.00Overtime/ Cleaning Charges/ Sunday staff cost

Per hourAs per municipal staff charge

As per municipal staff charge

CAPE TOWN STADIUM

GREEN POINT ATHLETIC TRACK2017/2018

REGULATIONS1. CANCELLATION OF BOOKING/REFUND OF HIRE CHARGE

If a cancellation request is received less than 14 (fourteen) days before occupation, no refund of any money will be made.

CONCESSIONS

1. Ward Councillors: Two free bookings for council matters are allowed per councillor per month, from Monday to Thursdays, per facility in their ward

2. Rebates on Film permits: If for Cape Town Marketing or student film, 50 or 100% rebate may be applied in consultation with Cape Town Film Permit Office.

GENERAL1. Tariffs charged for athletic events are for facility use only and excludes the payment of additional services by other departments viz. Traffic

Services, security Services, Refuse Removal, Law enforcement, Disaster Management, Etc.2. Tariffs charged for concerts, Religions events and other non-related athletic event are for facility rental plus all additional direct cost such as

cleaning, security, standby services and city services (traffic, law enforcement, disaster risk management etc.)3. In response to the large number of organisations that will request usage of Green Point Athletics Stadium, it necessary to establish a reservation

priority list to ensure that the City‘s facilities are made available to best meet the community’s needs. The below is the priority list.

CITY EVENTS - major events hosted, partnered and supported by the City of Cape TownInternational, National or Provincial Athletics Schools• Schools that are located within the City of Cape Town Municipal boundary and affiliated to Western Province Athletics• Schools that are located within the City of cape Town Municipal boundary and not affiliated to Western Province athletics• Schools that are located outside of the City of cape Town Municipal boundary

CAPE TOWN STADIUM

FILMING RATE2017/2018


FACILITY USAGE TYPE UNIT REMARKS RATE EXCL.VAT RATE INCL.VAT

Setup/Breakdown Per Hour R 219.30 R 250.00

Refundable deposit

Per Booking

New tariff- Minimum R 1000 deposit may be levied depending on the nature and impact of the shoot. A maximum deposit up to R 25 000 may be levied upon an assessment of the risk

R 1,000.00 – R 25,000.00

Filming – Very Large Shoot

Per hour or part thereof31 or more vehicles and /or 61 or more people

R 1096.49 R 1250.00

Filming – Large Shoot Per hour or part thereof16 – 30 vehicles and / or 31 – 60 people

R 877.18 R 1000.00


R 701.75 R 800.00


R 350.88 R 400.00


R 175.44 R 200.00




R 21.93 R 25.00

Floodlights Per 2 hour session R 877.19 R 1,000.00

Overtime/ Cleaning Charges/ Sunday staff cost

Per hourAs per municipal staff charge

As per municipal staff charge

Pitch Protection Use

Pitch Protection Per m2 R 41.75 R 47.60

Stadium projected image Local R 2,117.98 R 2,414.50

National R 7,412.98 R 8,450.80

International R 10,590.00 R 12, 072.60

GENERAL REMARKS

The rate is applicable to all areas adjacent and outside the Stadium but under management of the CT Stadium.

Additional 10% Administration fee will be charged to clients for the series (if required) of approved and authorized City Service providers utilized for any event.

In addition to the tariff all direct costs (lighting, etc) are to be for the cost of the client.

The cost of using the registered projected Stadium images are subject to the usage agreement.

Use of Pitch subject to Pitch Protection as per rate.

Filming permit to be obtained from the Film and Events Office.

Rebates on Film Permits. If the for Cape Town Marketing or Student Film, 50 or 100% rebate may be applied in consultation with Cape Town Film Permit Office.

CAPE TOWN STADIUM

GREEN POINT PARK FILMING RATE2017/2018


FACILITY USAGE TYPE UNIT REMARKS RATE EXCL.VAT RATE INCL.VATSet up/ Preparation/ Breakdown

Per hour R 219.30 R 250.00

Refundable deposit

Per Booking

New tariff- Minimum R 1000 deposit may be levied depending on the nature and impact of the shoot. A maximum deposit up to R 25 000 may be levied upon an assessment of the risk

R 1 000 – R 25 000


Per hour or part thereof31 or more vehicles and /or 61 or more people

R 1096.49 R 1250.00


Per hour or part thereof16 – 30 vehicles and / or 31 – 60 people

R 877.19 R 1000.00


R 701.75 R 800.00


R 350.88 R 400.00


R 175.44 R 200.00




R 21.93 R 25.00

Floodlights Per 2 hour session R 877.19 R 1,000

Overtime/ Cleaning Charges/ Sunday staff cost

Per hourAs per municipal

staff chargeAs per municipal

staff charge

GENERAL REMARKS

The rate is applicable to all areas adjacent and outside the Stadium but under management of the CT Stadium.

Additional 10% Administration fee will be charged to clients for the series (if required) of approved and authorized City Service providers utilized for any event.

In addition to the tariff all direct costs (lighting, etc) are to be for the cost of the client.

The cost of using the registered projected Stadium images are subject to the usage agreement.

Use of Pitch subject to Pitch Protection as per rate.

Filming permit to be obtained from the Film and Events Office.

Rebates on Film Permits. If the for Cape Town Marketing or Student Film, 50 or 100% rebate may be applied in consultation with Cape Town Film Permit Office.

CAPE TOWN STADIUM

MARKETING AND ADVERTISING2017/2018

Date availability subject to major Event Calendar and Subject to General Terms & Conditions

SERVICES RENDERED UNIT RATE INCL. VATELECTRONIC ADVERTISING BOARDS: IF AN EVENT INVOLVES BROADCAST THEN THE FOLLOWING RATE APPLIES:

Events that have International broadcast coverage Per Hour per 7,5 m unit R 9 658,10

Events that have international broadcast coverage Per 5 minute slots per 7,5 m unit R 844,70

Events that have local broadcast coverage Per Hour per 7,5 m unit R 4 829,00

Events that have local broadcast coverage Per five minute slots per 7,5 m unit R 483,40

ELECTRONIC ADVERTISING BOARDS:THE FOLLOWING RATES WILL APPLY IF NO BROADCAST COVERAGE IS INVOLVED:

Events without broadcast coverage Per Hour per 7,5 m unit R 3 621,80

Events without broadcast coverage Per 5 minute slots per 7,5 m unit R 302,10

PILLAR ADVERTISING

Pillar Wrappings

Podium level per pillar R 318,10

Parking levels per pillar R 318,10

GENERAL REMARKS:

Clients are required to provide all graphics and material requirements.The Affixing of advertising must comply with the Stadium safety and building requirements.

CAPE TOWN STADIUM

STADIUM RENTAL MODELS2017/2018

In order to ensure sustainability and optimum use different options regarding Stadium rental and income has been modelled and are listed below:

MODEL CLEAN STADIUM MODEL NEGOTIATED INCOME TARIFF MODEL

STANDARD RENTAL TARIFF MODEL CITY OWNED EVENT

Description Event organiser pays Stadium Rental Tariff, plus Stadium Direct Costs plus an additional negotiated fee to the City to secure the rights for hospitality, liquor and concessions.

Event organiser pays a negotiated rental based on the proportionate number of seats required. The City of Event organiser pays direct costs. In the event of the City paying direct costs, the City will claim the direct costs from the Event organiser (plus 10% administration fee). The Event Organiser and the City negotiate a share of the income from ticket sales, hospitality, liquor and concessions.

Event Organiser pays Stadium Rental and Direct Costs as per approved Tariff Structure. The ticket income accrues to the Event Organiser. The City retains the hospitality, liquor and concession Income.

The City carries all costs and all revenue accrues to the City.

Note The City receives a guaranteed fixed income from the Event Organiser. There is no obligation whatsoever on the City to generate income.

The City is not at risk for the Direct Cost for the stadium and shares in the potential revenue from ticket sales, hospitality, liquor and concessions. The City may agree to contribute to marketing the event.

The City is not at risk for the Direct Cost to the stadium. City retains income from hospitality, liquor and concessions.

Risk 100% of the risk lies with the Event Organiser together with all income opportunities above the fixed income payable to the City.

The City and Event Organiser share the risk and the income opportunities on a negotiated basis.

The City has a risk associated with income from hospitality, liquor and concessions.

100% of risk lies with the City together with all income opportunities.

Advertising Boards This is to be negotiated per event as the cost is determined by the nature of the event i.e. national, local, international, whether it is a live televised broadcast, broadcasted locally or internationally.

Parking As per the tariff list As per the tariff list As per the tariff list As per the tariff list

Marketing and niche opportunities which contribute towards the local, national and international profile of the City of the Cape Town Stadium

To be charged as follows:Local Contribution: 25% of the approved rental plus direct costNational Contribution: 15% of the approved rental plus direct costInternational Contribution: 10% of the approved rental plus direct cost

CAPE TOWN STADIUM

VISITORS CENTRE2017/2018


SERVICES RENDERED UNIT RATE INCL.VATSTADIUM TOURS

Adults Per Visit R 45,00

Children under 12 (Discounted Tariff) Per Visit R 17,00

Pensioners/Disabled (Discounted Tariff) Per Visit R 17,00

SCHOOL TOURS

South African School Groups, NGO's, PBO's, Sporting Groups, Youth Clubs Per visitor R 11,00

URBAN PARK TOURS




SCHOOL TOURS


STADIUM AND URBAN PARK TOURS




Express tours Per Visit R10,00

SCHOOL TOURS


EXPRESS TOURS (REFER TO GENERAL REMARKS) PER VISITOR R 10,00

GENERAL REMARKS:

THE TARIFFS ABOVE ARE APPLICABLE FOR GUIDED TOURS ONLY. ACCESS TO THE URBAN PARK IS FREE DURING OPERATING HOURS.Express Tours are only applicable during Event build-up, and Event breakdown days Registered Tour Guides accompanying Tours will have free access.Cancellation of a tour booking 5 calendar days or less before the tour will result in the City retaining fifty (50%) of the invoiced amount.Cancellation more than 5 days before the tour will result in the City retaining 25% of the invoiced amount. Proof of Group classification (NGO, PBO, Clubs) must be provided on request i.e. copy of Club/Group constitution, list of office bearers and supporting certification. The City will not withold any payment when a tour is cancelled as a result of “Force Majeure “ (an Act of God)

event organiser’s guide - cape town organiser’s guide 1. cape town stadium seating arrangement...

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