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AnInternationalAwardWinningEventProductionCompany

EventConsultingOutlineofServices

Preparedby:NancyStewart-Franczak,CFEE

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AboutUsFestivalManagementGroup,Inc.isaDelrayBeachFloridabasedfull-serviceEventManagementand

ProductionCompany.Ourteamofinternationalawardwinningprofessionalshasspecializedinproducing

eventsfromconcepttoproductiontocompletionforthepast18years.

We’vecurrentlyproducefourinternationallyawardwinningsignatureeventsinDelrayBeachFlorida,where

eventshavecreatedadestinationforbrandsandtalentfromaroundtheUSandattractingvisitorsfromall

aroundthecountry.

Weofferconveniencetoourclientsbecausewehandleeverythingfromconcept-toproduction-toclean-up

andhaveexperiencefromavarietyoftechnicalandcreativebackgroundsintheeventindustry.Ourteam

bringsdecadesofexperienceandavastvarietyofskillstoensureyoureventwillbetrulymemorable.We

believethatourunparalleledattentiontodetailiswhatsetsusapartfromothercompaniesandservesour

clientswellinaccomplishingallofthegoalsofanevent.

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EventManagementTeam

NancyStewart-FranczakandSarahVallelywillbedirectlyresponsibleforensuringyoureventssuccess.They

willworkdirectlywithyourassignedstaffandteamthroughouttheentireprocess,todesign,coordinateand

planyourspecialpromotionswithourspecializedteamofsuppliersandprovideon-sitemanagementand

supportonthedaysofyourevent

BothhavecompletedtheCertifiedFestival&EventExecutivestrainingjoiningtheranksof343worldwide.

BernRyanisdirectlyresponsibleforsuppliercontractnegotiations,setupandproductionmanagementthat

includesthefollowingcomponents:operations,staffing,security,parking,beverages,foodconcessions,city

services,andpermitting.

JohnFranczakismanagerofsponsorshipsalesandassistswithsponsorrelationsandassignedtokeysponsors

asaSponsorLiaisontoassistsponsorswithload-in,setupandmiscellaneousassistanceneededduringevent.

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OutlineofServicesProposedbyFMGConsultantmanagestasksinconjunctionwithClientsonthefollowing:SERVICE DETAILPre-ProductionManagement(Research&Preparation)

-Defineeventgoals-Defineaudience-Definedatesandvenue-Planning,developmentandmaintainingeventbudget-Developmentofthemeandeventnamewithclient

Pre-ProductionManagement(Administration)

Analysisofeventgoalsandobjectives(Concept,designandcreation)-Design&planningofproductionelementsandrequirements-CreationofTimeline/TaskList-Developmentofbudget&financialmanagement-Developmentofsiteplan-Jobdescriptiondevelopmentforvolunteers,committeesandsupportstaff-Outlineofstaffingrequirementsandbudgetamount-Provideeventfollow-upanalysisandrecommendations

Pre-ProductionManagement(Sponsorship)

-Development&recommendationofsponsorshiplevelsandopportunities-Development&recommendationofsponsorshipfeestructure&package-Developmentofsponsorshiprepresentationmaterials/collateral

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OutlineofServicesProposedbyFMG(Continued)ProductionManagement(ProductionPeriod)

Analysis&designofproductionrequirements:-Recommendationofoptionsconsistentwithbudget(i.e.Advertising,design,print,web,socialmedia)-Onsitemanagement&supervisionofsetupandteardown-Recommendationofsuppliersandsolicitcompetitivebids(power,staging,sound/lights,beerdistributor,winedistributor,foodconcessionaire,foodservicesupplier,etc.)-Reviewofsupplierandfabricatorcontracts-Design&planningofstaffingandscheduling-Administrationofequipmentrentalandmaterials-Reviewofestimates/PurchaseOrders-Supervisionofeventset-up&productionperiods-Outlineoftaskstobeperformedanddetailedtimeline

ProductionManagement(PostProductionPeriod)

-Teardownoutline-Recapmeetingwithclientwithin10days(thoughts,comments,concerns,changes)-Provideposteventreport

ProductionManagement(OperationsComponent)

Analysis&designofoperationscomponent:-Plancomponents&incorporateintooveralllayout-Review&recommendationof:-Product&servicepurchaseanddelivery-Staffingrequirementsandscheduling-Technicalsupport,structurerentalsandequipment-Supervisionandmanagementofset-up-Manageoperationduringproductionperiod

ProductionManagement(EntertainmentComponent)

Analysisanddesignofentertainmentprograms:-Workwithinentertainmentbudget-Planningofprogramandscheduling(i.e.tastings,dinners,VIPexperiences,generaladmission,etc.)-Assistwithscheduling&contractingwithentertainers-Providerecommendationsfortechnicalsupportandstagingoptions-Assistwithcontractingofstagingandtechnical/soundsuppliers-Supervisionofstagemanagement–productionperiod-Providedetailsformedia,pressreleases,marketing,printcollateral

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OutlineofServicesProposedbyFMG(Continued)ProductionManagement(EventStaffing,Security&Parking)

Analysisofstaffing,securityandparkingrequirements:-Outlineoftasksforsupervisionandtrainingofstaffing-Assist/recommendarmed/unarmedsecurity-Securetickettakers/sellers

ProductionManagement(BeverageComponent(Alcoholic&Non-Alcoholic)

Analysis&designofcomponent(i.e.Sponsor:Cokevs.Pepsi):-Plancomponentrepresentationandincorporateintooveralllayout-Planproductpurchases-Planpricingstructure-Productpurchase,serviceanddelivery-DeterminestaffingrequirementsandschedulingforPOS-Arrangeforstructurerentalsandequipment-Supervisionofset-up/breakdown-Overseemanagementofoperationsduringproductionperiod

ProductionManagement(FoodConcessions)

-Recommendationandcoordinationoffoodconcessionaire-Menuplanning-Plancomponentandincorporateintooveralllayout-Negotiationofsponsorshipamountand%offeestoevent-Administrationofcontact,applicationandregistrationofvendors-Administrationofpermitprocess(liquorlicensing)-Arrangefortechnicalsupport,structurerentalsandequipment-Providecontact,directionandinformationforvendorsduringproductionperiod-Supervisionofset-up-Managementofoperationduringeventproductionperiod-UniformTenting&Façadedesigncoordination

ProductionManagement(EventAccounting)

Analysisanddesignofcomponent:-Assistwithproductandservicepurchaseanddelivery-Assistwithtechnicalsupport,recommendationofstructurerentals,equipmentandsuppliers-Assistproductandrentalperiod-Maintainbudgetupdates-Provideposteventfollow-upandrecommendations

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AdditionalServicesProvided(ifapplicable)SERVICE DETAILProductionManagement(Pre-ProductionPeriod)

-Administrationofpermittingprocess-City&CountyRequests/Meetings-Administrationofcityserviceinvolvement-Police,Fire,HealthDepartment,Parks&Recreation-Recruitvolunteers,committeesandsupportstaffforstaffingrequirementsoutlined-Developmentofadvertisingandpublicityplan-MaintainPRLists/advertisingmediums-Changes,upgradestovenueifrequired-Preparescriptformainstageemcee;sponsorannouncements-Prepare/assemblesponsorthankyoucarepackages(logo’dbag,water,gift,etc.)-Décordevelopment

ProductionManagement(ProductionPeriod)

-Integrationofrequiredcityservices-Onsiteassistanceofsetup-Sponsorbannerinstallation-Noisewaiver,opencontainerwaiver,staffing,securingofliquorlicense,liabilityinsurance,etc.-Assignment,supervisionofoperationsstaff,supportstaff&volunteers-Administrationoffollow-upaccountingandanalysis-Reports

ProductionManagement(PostProductionPeriod)

-Onsiteassistanceofteardown-Eventcleanup-RecapmeetingwithFMGwithin10days(thoughts,comments,concerns,changes)-Thankyounotesreadytobemailedwithin48hoursofevent-Posteventfollow-upandreconciliation

ProductionManagement(SponsorshipDevelopment)

-Salesandsolicitationofsponsors-CollaboratewithFMGonsponsorshiplevelsandopportunities-CollaboratewithFMGonsponsorship,associatedfeestructure&package-Maintainsponsorshipcontactlist-Administrationofsponsorshipcontact-Finalizesponsorshipinvolvementandarrangements-Supervisionofsponsorshiprepresentation–pre-event-Supervisionofsponsorshiprepresentation&activation–productionperiod-Administrationofposteventfollow-upandfeedbackreports

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ServicesProvidedbyClient(continued)ProductionManagement(OperationsComponent)

-Administrationofpermitting/licensingprocess-Arrangeforproduct&servicepurchaseanddelivery-Arrangeforstaffingrequirementsandscheduling-Arrangefortechnicalsupport,structurerentalsandequipment-Arrangeforcashhandlingprocedure&accountingprocess-Administrateproductandrentalreturns-Providefinalfinancialaccountingandinventory

ProductionManagement(EntertainmentComponent)

-Providedemographicstudy-Determineentertainmentbudget-Riderfulfillmentifapplicable-Assistplanningofprogramandschedulingof(i.e.tastings,dinners,VIPexperiences,generaladmission,etc.)-Solicitlocalrestaurantsforparticipation-Assistwithscheduling&contractingwithentertainers-Media,pressreleases,marketing,printcollateral,etc.

ProductionManagement(EventStaffing,Security&Parking)

-Supervisionandtrainingofstaffing-Securegeneralparking-Providemanagementofinsuranceandpermitting-Assistwithhiringofarmed/unarmedsecurity-Securetickettakers/sellers

ProductionManagement(BeverageComponent(Alcoholic&Non-Alcoholic)

-DeterminestaffingrequirementsandschedulingforPOS-Arrangeforstructurerentalsandequipment-Arrangeforcashhandlingprocedureandaccountingprocess-Administrateproductandrentalreturns-Providefinalfinancialaccountingandinventory

ProductionManagement(FoodConcessions)

-ApprovalofMenuplanning-Negotiationofsponsorshipamountand%offeestoevent-Administrationofpermitprocess(liquorlicensing)-Arrangeforcashhandlingprocedureandaccountingprocess-Administrationoffinalaccountingandinventory

ProductionManagement(Marketing,Media&PublicRelations)

-Graphics/designofallpromotionalandcollateralmaterials-Mediaacquisitionandnegotiation-SocialMedia-CoordinateRadio,TV&Printadvertising-Webupdatesandmaintenance-Eblastdesignanddatabasedevelopment-CommunityRelations-PressReleases-Linkstowebsites

ProductionManagement(EventAccounting)

-Administrationofpermitting/licensingprocess-Arrangeforcashhandlingprocedureandaccountingprocess-Administrateproductandrentalreturns-Providefinalfinancialaccountingandinventory-Provideposteventfollow-upandrecommendations

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Pricing&PaymentThetotalcostofconsultant’sfeeforoutlinedservicesisquotedbasedonlevelofservicesrequested.Feeis

inclusiveofdevelopment,production,eventmanagement,travel,officesupplies,etc.Clientpaymentsareas

follows:

Terms50%depositofconsultantsfeeuponsigningofcontract.Balanceuponcompletion.

Allagreementsterminateautomaticallyuponcompletionoftheservicesoutlinedincustomizedproposals/

agreement.Anyandallchangesmaderegardingtheconsultingagreementandoutlinemustbemadein

writingandsignedbyallparties.Iftheeventiscancelled,refundsarelimitedtounearnedfees,fundsin

excessofunusedornon-refundablefees,andout-of-pocketexpensesifapplicable.IftheClientcancelsless

than60dayspriortotheevent,therewillbenorefundissued.

IfanactofGod,suchasafire,flood,earthquake,hurricaneorothernaturalcalamityshallcauseClientto

canceltheevent,theconsultantwillrequirepaymentonlyforthetimeactuallyinvestedonplanningand

coordinationoftheevent.