European Computer Driving Licence

Module 4 – Spreadsheets

Chapter 4.6 – Pie Charts

Pie Charts

Z Pie charts are often used to show percentages

Z They are created in much the same way as Bar (or Column) charts

Z Type your data into a worksheet and run the Chart wizard!

UK population by age group

6%

14%

40%

21%

11%

8%

0-4

5-15

16-44

45-64M/59F

65M/60F-74

75 and over

Creating a Pie Chart

Z Select the data you want to be charted

Z Click the Chart Wizard icon

Step 1 of the wizard appearsZ Select Pie in the Chart Type

listZ Select the plain Pie chart in

the top left hand cornerZ Click Next to continue

Chart Wizard Steps 2 and 3Z When the Step 2 window

appears, click Next to continue

Z Click the Titles tab and type in your titles

Z On the Legends tab, make sure Show Legend is ticked

Z On the Data Labels tab, check Category Name and Percentage

Z Click Next to continue

Chart Wizard Step 4

Z Again you have the choice of placing the chart in a new sheet or as an object in Sheet 2

Z Click on Finish

Formatting Data Labels

Z To make data labels bigger, right click in any data label

Z Select Format Data Labels from the shortcut menu

Z The Format data labels dialogue box appears, To change the font size

click on the Font tab and select the size required

, If labels are overlapping, drag them apart

Formatting the Legend

Z To change the size of the legend text, right click any text in the legend area and select Format Legend Text from the shortcut menu

Z Select the size required and click OK

Copying and Pasting Charts

Z To copy and paste a chart, click in any white space inside the Chart area

Z Select Edit then Copy from the menu

Z Click the Sheet tab you want to copy the chart to

Z Select Edit then Paste from the menu

Z The chart will appear in the selected sheet

Changing the size of a chart

Z Click inside the chart area in any white space to select it

Z Scroll down and right to the bottom right corner

Z Move the mouse pointer to the handle in the bottom right corner

Z Click and drag towards the left corner of your screen

Z As soon as you release the mouse button the chart will change size

The black squares are the handles!

Copying a chart to a different workbook

Z Make sure you have another workbook open (e.g. Birds2004)

Z Switch to the Birds workbook and select Sheet3

Z Click once in the Chart areaZ From the menu select Edit

then CopyZ Click on the taskbar button of

the workbook you want to copy it to (eg Birds2004)

Z Click on Edit then Paste

From Birds.xls sheet 3

To Birds2004.xls sheet 1

Changing the chart type

Z To change the chart type, right click an empty part of the Chart Area

Z Select Chart Type from the shortcut menu

Z Select the chart type required then click OK

Changing line colours in a line chart

Z Right click a line and select Format Data Series

Z Click the Patterns tab and select a different colour

Z Note that you can change the marker style here as well

Z Click OK

Changing from a line chart to a bar chart

Z Right-click any empty part of the Chart area

Z Select Chart TypeZ Choose Clustered Column

then click OKZ To delete labels above

columns, right-click any of the labels and select Clear

Z You will also need to delete the legend as this is not required for this type of chart

Deleting a chart

Z Click inside any white space in the Chart area

Z Press the Delete key on your keyboard