ETM Graduate Student Assistant Orientation

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ETM Graduate Student Assistant Orientation. Fall 2014. Agenda. Introductions GSA course related responsibilities and advice ETM Projects ETM Resources. Introductions. Getting more Information. GSA roles and responsibilities Before the 1st Class During the 1st Class During the term - PowerPoint PPT Presentation

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<p>Extreme Technology Analytics Research Group</p> <p>ETM Graduate Student Assistant OrientationFall 2014Engineering and Technology Management Department - www.etm.pdx.eduEngineering and Technology Management Department - www.etm.pdx.eduGSA, we work really hard at ETM to provide opportunities for as many students as we can. You are the lucky ones that received funding for Fall term. The instructor has the primary responsibility for the course but you bring a lot of value to making the class as valuable as possible to the other students because of your perspective as a fellow student. </p> <p>You know where the problems and challenges are. We have fantastic instructors but some of them may be unfamiliar with PSU and its systems. You are a contact and resource that can help make things run smoothly but feel free to contact others as you see fit.</p> <p>Your letters stated the course portion of your assignment, we also have the departmental projects that well be talking about and then asking people to choose. </p> <p>1AgendaIntroductionsGSA course related responsibilities and adviceETM ProjectsETM Resources</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduIntroductionsEngineering and Technology Management Department - www.etm.pdx.eduEngineering and Technology Management Department - www.etm.pdx.eduGetting more InformationGSA roles and responsibilitiesBefore the 1st ClassDuring the 1st ClassDuring the termThe End of the TermOther responsibilitiesEngineering and Technology Management Department - www.etm.pdx.eduBefore the First WeekContacting the Professor and/or Project LeaderSetting up Desire2Learn (D2L) Learning Management System if instructor wants to use itMaking sure that TA gets accessInstructor needs to add you to the classContacting Shawn Wall if neededPreparing and uploading the course materials Engineering and Technology Management Department - www.etm.pdx.eduBefore the First ClassPreparing the class rosterMaking copies of syllabus and first week notesLater notes are typically distributed electronically in some form to reduce cost to studentsCheck to see if course textbook(s) is available through PSU Library e-bookChecking the classroomPreparing projector and computer equipment as neededBe familiar with computer equipment in the classroomVGA cable may be needed to connect projector with a laptop Engineering and Technology Management Department - www.etm.pdx.eduDuring the First ClassUpdating the class roster Gathering students information such as phone number, e-mailsHelping students getting their odin/D2L accountsRemind students to check/forward/pull their pdx.edu (odin) emailSending the class roster after the 2nd week of the term to Lead GSA </p> <p>Engineering and Technology Management Department - www.etm.pdx.eduDuring the TermCollecting Academic Honesty DocumentDistributing Academic Honesty Document information package to studentCollecting the form from all studentsFiling the form in the white folder located at Shawns Office (in alphabetical order of last names)Grading assignment(s) according to assignment grading guidelines Office hours/meeting with students as neededCollecting handout payment (if needed)Providing feedback to the professor</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduThe End of the TermCollecting all final projects in electronic form and submitting them to project@etm.pdx.eduClass/Peer evaluationTeam participationReport to professorCourse evaluation Bringing the evaluation form to the class in the last week of every termConverting evaluation information into spreadsheet (contacting office assistant for excel file)Engineering and Technology Management Department - www.etm.pdx.eduMiscellaneousHelping with announcements such as the ETM Potluck, seminars, commencement day, etc.Potluck November 1st, (date/place TBA)Seminar series Friday, 15:15-16:20 pm. Providing assistance to the professor in Preparing class materials, Collecting data, etc.Research materialsEngineering and Technology Management Department - www.etm.pdx.eduETM ProjectsIndustry RelationsStudent ProjectsSocial ActivitiesETM Email ListsTM Email ListsLinkedInWeb pageFacebookTV MonitorsDocumentationResearch PostersCourse FlyersEngineering and Technology Management Department - www.etm.pdx.eduIndustry RelationsWork with Dr. Daim to arrange site visits and industry outreachCollect materials for site visitsEngineering and Technology Management Department - www.etm.pdx.eduStudent ProjectsCollect student projects at the end of the term from across the projects and enter into databaseAsk instructors/TAs from courses with missing projects to send them inEngineering and Technology Management Department - www.etm.pdx.eduSocial ActivitiesMain events:Potluck in FallGraduation in SpringEngineering and Technology Management Department - www.etm.pdx.eduETM Email ListsUpdate mailing lists with new studentsTrack down missing emailsUpdate emails from bounced backsEngineering and Technology Management Department - www.etm.pdx.eduTechnology Management Email ListsThink of it as an ETM Friends &amp; Family listUpdate mailing lists with new studentsTrack down missing emailsUpdate emails from bounced backsEngineering and Technology Management Department - www.etm.pdx.eduLinkedIn Alumni GroupSearch for graduates in LinkedInSend invitationsReview requests to join LinkedIn ETM Alumni against list of graduatesEngineering and Technology Management Department - www.etm.pdx.eduWeb PageNew web page is alive!Edit ETM Drupal page periodicallyRequirement Need to take Drupal class</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduFacebookCurate ETM Facebook groupEngineering and Technology Management Department - www.etm.pdx.eduTV MonitorsUpdate the slideshows of materials for the News, Research, and Education channelsWill get assistance from staffEngineering and Technology Management Department - www.etm.pdx.edu20DocumentationTaking pictures and video of eventsEngineering and Technology Management Department - www.etm.pdx.eduResearch PostersWork on soliciting past posters from graduatesCan construct draft posters for themHelp create new research posters</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduCourse FlyersGive examples of flyers to upcoming instructorsGather/draft flyers for upcoming classesGive to web site team for appropriate postingGive to external relationsteam for publicity purposes</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduETM ResourcesEngineering and Technology Management Department - www.etm.pdx.eduEngineering and Technology Management Department - www.etm.pdx.eduGoogle Apps: GmailCan lookup names against PSUs full directoryCan use the stealth google group for each class if you are a member of the groupEx. ETM-501-0 Fall2013Create personal groups</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduGoogle Apps: CalendarUse it to schedule with other peopleCan check room availabilityCheck on events with the ETM General calendar</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduGoogle Apps: Calendar - RoomsUse it to schedule rooms, keycard to access roomETM MS Students: Conf. Room (FAB 40-03)PhD students: Conf. Room + SDL (FAB 50-02)Need to give card ID number to Becky to get accessRoom Scheduling Rules/ResponsibilitiesInclude your name and phone #May get bumped by special eventsDelete if meeting is cancelledLeave Default colors, do not use remindersAbuse of room reservations will result in losing access</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduGoogle Apps: Calendar Creating Appts.Add guests for meetings, They can modify it tooChanging default colors can be confusing for other users since they over-ride personal preferences</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduOn Left creating a personal calendar:Add guests for meetings, They can modify it tooChanging default colors can be confusing for other users since they over-ride personal preferences</p> <p>On Right, scheduling a room, change the Calendar to the appropriate roomAdd information to description (your phone # and short description)Leave Color at default this will cause problems for people if you change it!Leave reminders off this calendar, otherwise it can show up for many people not attending the meeting!</p> <p>28</p> <p>Google Apps: Calendar Reserving RoomChange the Calendar to the appropriate roomAdd information to description (your phone # and short description)Leave Color at default this will cause problems for people if you change it!Leave reminders off this calendar, otherwise it can show up for many people not attending the meeting!</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduOn Left creating a personal calendar:Add guests for meetings, They can modify it tooChanging default colors can be confusing for other users since they over-ride personal preferences</p> <p>On Right, scheduling a room, Change the Calendar to the appropriate roomAdd information to description (your phone # and short description)Leave Color at default this will cause problems for people if you change it!Leave reminders off this calendar, otherwise it can show up for many people not attending the meeting!</p> <p>29Google Apps: DriveSharing FilesFiles Backed Up</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduGoogle Apps: ETMs Drive ArchivesShared directories of materials</p> <p>Engineering and Technology Management Department - www.etm.pdx.eduFurnitureCheck your office, can potentially trade desks, chairs, tablesWork with officemates to make the best use of spacePerhaps you want to trade out a bookcase or filing cabinet for a round table or a comfy chairIf you dont need an office, let me knowLockers are also available in FABEngineering and Technology Management Department - www.etm.pdx.eduCell Phones in FABDecreased emphasis on office phonesFAB can have challenging RF characteristicsUnderground, metal siding, miles of copper wiring</p> <p>Doodle Poll-Feel free to add your opinion: goo.gl/Givr7m Engineering and Technology Management Department - www.etm.pdx.eduUpcoming EventsPSU GA Orientation503-725-8327/patrice.oai@pdx.eduMCECS New Student Welcome9/24, 2:00-3:00 EB AtriumETM New Student Welcome9/24, 3:30, FAB 86-01ETM New Student Orientation9/29, 1:00-3:00, FAB 86-01ETM Potluck, 11/1</p> <p>PhD ForumsOct 24, Jan 30, Apr 24Research ForumsNov 14, Feb 27, May 15Paper WorkshopsNov 21, Jan 13, Apr 7Engineering and Technology Management Department - www.etm.pdx.edu</p>