esubmission user guide.pdf
TRANSCRIPT
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Upload process for Visual arts materials
Please read the following information before uploading or submitting any
work to the IB.
The upload screens were released to schools on 25 February 2013 for the May 2013 examination
session.
Prior to beginning the visual arts upload and submission
It is recommended that best practice will be to create a folder for each candidate on the
computer to be used for the upload and submission rather than use removable devices such as a
USB pendrive. Students might log all information relating to their selected studio works and
investigation workbook pages into one document for ease of use (sample attached as Appendix
1).
It is important that the location of the file, and so the filepath, remains unchanged until after the
files have been successfully transferred to the IB. For example, if the files are on a USB device,
that device must remain present for the complete process.
Whereas schools have been used to creating two copies of student visual art work, now work
will only need to be submitted once, against the external component for the course they are
registered for (HLA/SLA part A studio work or HLB/SLB part B investigation workbook). Work
will automatically be made available to the IA moderator for candidates identified as being part
of the sample for the other component.
Schools are advised to require candidates to sign a declaration that the work is the final version
and that they have acknowledged each use of the words or ideas of another person, whether
written, oral or visual. A template declaration is available from the teacher resource area of the
OCC (sample attached as Appendix 2).
Where students elect not to submit a recording (audio or visual) of their candidate interview
schools should ensure they submit evidence for all markband descriptors in the other elements
submitted. The file for the interview is compulsory and so it will be necessary to submit a short
audio file confirming that no interview recording is being included. (A checklist is included for
candidate use to check evidence for all markband descriptors is included as Appendix 3).
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Step by step guide to electronically submitting visual
arts material to IB
Please note:
screens may show earlier session date in order to produce this document ahead of release to schools
some screens may appear to display differently depending on browsers
some details have been blanked in order to anonymise screens.
Terminology
Queue – directing IBIS where to locate each file on the host computer
Upload – transferring the files from the host computer to the IB
Submit – files transferred and stored at the IB
To queue work for upload
To queue visual arts materials in order that it can uploaded to the IB via IBIS:
log in to IBIS (the admin assistant and teacher roles can also undertake this task)
select the ‘Subject’ tab followed by ‘Ecoursework’, ensuring that the correct diploma session
is selected at the top of the screen
enter the details for the external component in the search fields and press ‘Search
coursework’
the external component will appear in the list displaying an overview of the submission
status of the candidates’ work (studio work for HLA/SLA students or investigation workbook
for HLB/SLB students)
select the ‘View candidates’ option to view options for the registered candidates for the
selected component
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If a candidate is not presenting work for assessment ‘Non submission confirmed’ should be
selected.
Click on ‘Select upload’ to queue work for upload and submission for each candidate.
For the first piece of candidate work to be uploaded the following screen will appear. There will be
two checkboxes available to select. The first to indicate that you are prepared to run the application
(without which the application will not work) and the second to indicate that you will always trust
the content from the publisher (not selecting this checkbox will result in the security message
displaying every time a new upload is selected).
Click on the two checkboxes displayed and select the ‘Run’ button:
To avoid the same request for each file, tick the box to accept and run this operation, and then
select ‘Run’.
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Either the most recent or preceding version of Firefox or Internet Explorer should always be used.
The most recent version of Java should always be used. This can be downloaded without charge
from http://java.com/en/download/index.jsp Once installed the computer should be restarted
before proceeding.
To continue:
select the ‘Select upload’ link in the Actions column next to the candidate. You will then be
presented with the following screen
(This will display as one screen, with the ability to scroll)
The screen will list each of the documents to be uploaded and submitted for the candidate
indicating the types of accepted files - before queuing any studio work files ensure the
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additional details are available (title, medium, size of original, month and year of
completion)
For each file click on the ‘ Browse’ button to locate the correct candidate and then select the
file to be queued (the following screens demonstrate how this might work when files have
been saved for a candidate in a folder on the computer’s drive – this is also demonstrated on
a short video that can be found from a link on IBIS and the OCC)
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A success message will appear on screen if the selected file is saved to the upload queue
successfully
Please note that the candidate interview file is compulsory: where a candidate has elected not to
submit a recording of their candidate interview, a short recording confirming that no interview will
be submitted is required.
Further information will be required for:
the candidate statement word count
the studio work files title, medium, size of original, month and date of completion
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When this information is complete, select ‘Save additional details’ and the window will close. A
success message will appear on screen to indicate that the information for that file has been saved
successfully:
IMPORTANT: It is not possible to close this window until all the fields have been populated so
please ensure that this information is available when adding these files
Once all of the required files by course and option have been queued, further information will be
requested as seen on the screenshot below:
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Please ensure the teacher’s mark for the internal assessment component and their
statement justifying the mark are available in order to complete this information. The
additional details data cannot be saved until each of the fields have been populated
If No or Partly is selected as an answer to any of the statements, an additional box will
appear on screen
When all the information has been entered, select ‘Save additional details’.
The screen will reload and a success message will appear to indicate that this has been saved
successfully:
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When all the required files for a candidate have been queued and the coursework additional details
have been entered, the ‘Complete coursework submission’ button is enabled at the bottom of the
upload screen.
This button will not be enabled until all of the required information has been entered for the
candidate.
When the Complete coursework submission button is selected:
the upload of the work for this candidate is complete
the submission status will have been updated to Ready to submit:-
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you will be taken back to the list of candidates in order to queue work for the next candidate
Please note:
it is still possible to amend any of the files added and details entered for the candidate by selecting the ‘Update upload’ link in the Actions column
if the wrong file has accidentally been added, the file can be removed by clicking on the
‘Remove file’ link next to the relevant file and the correct file can then be selected
if any files are removed and replaced at this point, you will need to select ‘Complete
coursework submission’ once again to confirm that the correct files are in place and for the
status of the candidate’s work to return to Ready to submit once again
Submit
Although it is possible for work to be uploaded by more than one computer, it is only possible to
submit work to the IB from one computer at a time.
When the status of the candidate’s work is Ready to submit, their work can be submitted to the IB
for marking
Please remember it is important that the file location, and so the file path, remains
unchanged until after the files have been transferred. For example, if the files are on a USB
device, that device must remain present for the complete process
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Click into the box under the Select to submit column, next to the candidate(s) and then
select ‘Submit upload’. If all candidates work is ready to upload click ‘all candidates’. The
following window will appear on screen:
Please note:
it is not necessary to remain with the computer while files are uploading and submitting to
the IB. This step can be left to run overnight.
the automatic timeout of IBIS will not affect the files being uploaded and submitted to the
IB.
The status of each of the files will update as the files are submitted to the IB.
Please do not close this window, although it is safe to switch off the computer monitor, until
each of the files is successfully submitted:
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Once work has been submitted to the IB, a success message will appear on screen and the window
can be closed by clicking on the ‘X’ in the top right corner:
If one of the files cannot be uploaded for a particular reason, this will be shown on screen:
If this happens, you will need to return to the candidate’s list of uploaded files and rectify the issue,
for example by removing/replacing a file uploaded in error.
Should you have any queries in regard to the upload process for internal assessment audio material,
please contact IB Answers via [email protected]
The submission status for each candidate will change as their work is uploaded:
‘Not submitted’ indicates that the candidate’s work has not yet been selected for upload.
‘Ready to submit’ indicates that the candidate’s work has been selected for upload and that
this is ready to be submitted to the IB for marking.
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‘Submitted not checked’ – indicates that the candidates work has been submitted and is
undergoing security checks.
‘Submitted’ indicates that the candidate’s work has been submitted to the IB successfully.
‘Failed submission’ indicates the work of the candidate has been selected for upload but
the submission of all or part of the work was not successful.
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Appendix 1
Visual arts work for submission
Candidate session number Candidate Statement 300 words maximum : /300 Studio Work Images ( ensure only correct amount for option and level)
Title Medium Size of original Month of Completion
Year
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Coursework Additional details
Course level & option HLA / SLA / HLB/ SLB
The material adequately reflects the investigation Yes / No
The pages adequately reflect the investigation Yes / No
Do you wish to copyright your work Yes / No
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Appendix 2
Visual arts candidate declaration
Candidate session number 0 0
Candidate name
School number 0 0
School name
Examination session (May or November)
Year
Level and option (indicate HL option A, SL option A, HL option B, SL option B)
The IB may request a copy of a signed declaration from the school should
academic honesty be investigated for the candidate
Candidate declaration: This declaration may be requested from the school should academic honesty be investigated
I confirm that this work is my own work and is the final version. I have acknowledged each use of the
words or ideas of another person, whether written, oral or visual.
Candidate's signature: Date:
Teacher declaration:
To the best of my knowledge, the material presented is the authentic work of the candidate.
Teacher's name:
Teacher's signature: Date:
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Appendix 3
Visual arts checklist
Checklist to ensure visual arts candidates are submitting evidence of the markband descriptors in the selected studio work (SW), investigation workbook pages (IWB) the candidate statement (CS), or if submitted the audio or video recording of the video (CI)
Please note this checklist is for internal use only and not to be included in the electronic
submission to the IB.
The markband descriptors for the studio work component refer to: SW / IWB / CI / CS Note as appropriate
The understanding of the ideas and techniques that underpin artistic expression
The production of personally relevant artworks
that show exploration of ideas reflecting cultural and historical awareness and artistic qualities
The development of ideas and strategies for expression
Sensitivity to materials and their use
the work having been reviewed, modified and refined to a resolution of ideas and medium
Technical competence
Confidence and inventiveness
Self-direction
and reflective judgment
The markband descriptors for the investigation workbook component refer to:
The analysis and comparison of art from different cultures and times
and the consideration of its function and significance
The demonstration of skills, techniques and processes
when making and analysing images and artifacts
The demonstration of investigative strategies into visual qualities, ideas and their contexts
and a range of different approaches towards study
and connections between them
The demonstration of depth and breadth
through the development and synthesis of ideas
and the connections between the work and that of others
The demonstration of the specialist vocabulary of visual arts
The use of a range of sources,
which are properly acknowledged
The effective and creative presentation of work
that demonstrates critical observation, reflection and discrimination
The presentation of a relationship between investigation and studio