ess employee self service system. objective the objective of introducing ess – employee self...
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ESSESSEmployee Self Service SystemEmployee Self Service System
ObjectiveObjective
The objective of introducing ESS – Employee Self Service
To Empower Employees
To Expedite Leave Application Process
To Establish a Paper Free Process
To Eliminate Errors and to bridge the Gaps
Current Annual Leave Application ProcessCurrent Annual Leave Application ProcessThe Annual leave application form is available on the intranet.
Process for Availing Other LeavesProcess for Availing Other LeavesSick LeaveSick Leave
Festival Leave & Maternity Leave – Annual Leave Form and Process applicable.
Emergency Leave – Inform HR & Manager
NEW Leave Application ProcessNEW Leave Application Process
Link to access FSL IntranetLink to access FSL IntranetESS link is available on Freight Systems Website under Employee Corner
Link to access IntranetLink to access IntranetClick on the Intranet option. A new window will appear. Enter the Package user name and password
Link to access IntranetLink to access IntranetClick e-HR and a drop down menu will appear
Employee Self ServiceEmployee Self ServiceClick on Employee Self Service for leave application
The Home page is divided into two partsPERSONAL INFORMATION Passport / Visa Details Contact Details Family Details
TIME OFF INFORMATION (LEAVE) Guidelines – Leave Application New Request Status of the request
Employee Self Service – Home PageEmployee Self Service – Home Page
Employee Self Service – Home PageEmployee Self Service – Home Page
Employee Self ServiceEmployee Self Service
PERSONAL INFORMATIONPERSONAL INFORMATIONPassport / Visa DetailsThis option allows you to view the issue and Expiry Date of your Passport and Visa.Contact DetailsAll the Employees have to fill in the Local and Home Town contact details at the First Log in. In future if there are any changes, each employee is responsible for updating it on the system.Family DetailsAll the employees are required to update the details of their family members.
Employee Self Service – Passport / VisaEmployee Self Service – Passport / VisaReflects the passport and visa details as per the records.
Employee Self Service – Contact DetailsEmployee Self Service – Contact DetailsHome TownHome Town
Employee Self Service – Contact DetailsEmployee Self Service – Contact DetailsLocalLocal
The system will prompt you to feed both the address
Employee Self Service – Family DetailsEmployee Self Service – Family Details
Employee Self ServiceEmployee Self Service
TIMEOFF INFORMATION (LEAVE)TIMEOFF INFORMATION (LEAVE)Guidelines – Leave ApplicationThe document explains the Leave Policy and Procedures.
New Request Gives you summary of the leaves earned or AccruedAllows you to apply for desired leave.
Status of the request Reflects the status of your leave application.
Employee Self Service – New RequestEmployee Self Service – New RequestLeave Summary reflects the no. of days Earned and Accrued . Click on APPLY option against Annual Leave.
Employee Self Service – Annual LeaveEmployee Self Service – Annual LeaveAll Fields are mandatory. Populate all the fields for successful submission of the application.
Remember to check against the applicable request, at the bottom of the screen. Click on submit.
Employee Self Service – Annual LeaveEmployee Self Service – Annual Leave
Employee Self Service – Annual LeaveEmployee Self Service – Annual LeaveThe popup is the confirmation for successful submission of the request. Click on OK. You will be able to view the available Leave Balance.
After submission of the leave application, the Leave summary screen will be updated.
Employee Self Service – Annual LeaveEmployee Self Service – Annual Leave
Employee Self Service – Request StatusEmployee Self Service – Request StatusThis screen reflects the summary of current and the past requests, applied through ESS. Click on View.
This screen reflects the details of the leave application.
Employee Self Service– Request StatusEmployee Self Service– Request Status
Employee Self Service – Sick LeaveEmployee Self Service – Sick Leave Click on New Request. Click on APPLY against the sick leave option to apply.
Fill in the mandatory fields and click on the Submit Button. Remember - Sick leave application can be back dated by five calendar days from the date of application.
Employee Self Service – Sick LeaveEmployee Self Service – Sick Leave
Employee Self Service – Festival LeaveEmployee Self Service – Festival LeaveClick on New request. Fill in the mandatory fields. Remember Festival cannot be back dated.
Request Submission ConfirmationRequest Submission Confirmation
Applicant gets a pop up confirming successful submission of the request.
The Reporting Manager receives an auto generated Email.
Auto Generated Email - SampleAuto Generated Email - SampleManager will receive an email from – [email protected]
Leave Request Approval ScreenLeave Request Approval ScreenTeam Request Approval- This option is available for employees handling a Team.
Team Request ApprovalTeam Request ApprovalMangers will be able to view the type and duration of the Leave requested by their team members. Click on View for the details to be displayed
Team Request ApprovalTeam Request ApprovalThe leave details are displayed on the screen. It also reflects the previous leave approved for the employee, through ESS.
Team Request Approval - ManagerTeam Request Approval - ManagerOnce the Manager Approves the Leave, an auto generated email is sent to the employee and HR.
Leave Request Approval - HRLeave Request Approval - HRUpon receipt of the Manager’s approval, HR approves and processes the request. Following email will be sent to the employee with details of the request(s).
Freight Systems Co. Ltd (LLC)
Every Move A Success
LEAVE PROCESSED
As per your request, your Air fare &/ leave salary has been processed and attached is the working of the amount released.
Please settle all the cash imprest with Finance, if any, before collecting your passport. Kindly handover your Labor card to HR & Admin at the time of collection of your passport.Passport can be collected between 09:00am to 12:00pm, three days prior to the travel date.
Please confirm your joining date, on the day you resume work, by writing to [email protected] and [email protected] . Failure to do so may result in non-payment of the salary for the month. Feel free to contact us for any further clarifications. Always at your service. * * * * * * * * * * * * * * *
Powered by Newage Software & Solutions
Leave Request DeclinedLeave Request Declined
If the Manager Rejects the leave application, an email will be sent only to the employee stating the reason for declining the request.
FAQsFAQs1. Will I be able to apply for Emergency Leave & / Loss of pay
?A. You will not be able to apply. Please reach out to HR.
2. Will I be able to view my past Leave records?A. All the Leave requests applied through ESS can be viewed
through ESS. For past records reach out to HR.
3. Will I be able to apply for more than earned or accrued Annual Leave days?
A. Yes, you will be able apply however it is at the Manger’s discretion to approve the request. The excess will be adjusted either against Loss of pay or the next credit of leave days.
FAQs………………………....contdFAQs………………………....contd4. Can I Cancel my leave application through ESS?A. No, leave application cannot be cancelled through ESS.
Please reach out to HR.
5. Will I be able to apply for Sick Leave, more than the days allocated on pro-rata basis?
A. Every month all the employees earn 1.25 days of sick Leave. You will be able to apply only for the days allocated. For any deviation, Please reach out to HR.
6. Since sick leave can’t be planned, is there a window to apply for Sick Leave?
A. Sick leave application can be back dated by 5 Calendar days. E.g. – If I resume work on 10th Jan then the system will accept Sick Leave request from 5th to the 09th Jan.
FAQs……….contdFAQs……….contd7. During probation, will I be able to apply for Sick Leave
through ESS?A. Employees are not eligible to apply for Sick Leave
therefore the balance will reflect as zero until successful completion of the probation period.
8. During probation, will I be able to apply for Annual Leave through ESS?
A. Employees are not eligible to apply for Apply Leave until they successfully complete one year of employment therefore the leave balance will reflect as zero.
Any QuestionsAny Questions
We would like to thank the I.T. team who worked very closely with the HR team in designing and developing Leave tracking system.
It wouldn’t have been possible to implement Employee Self System without their Expertise and Efforts.
Special Thanks Special Thanks
Thank YouThank You