ESR -

Solutions for the Future

Victoria Crowther

ESR Central Team

NAMPS Conference - November 2010

Presentation Objectives: ESR – Solutions for the Future

• The Current ESR Picture and Benefits for Medical Staffing Teams

• Future ESR Developments

• Questions

The Current ESR Picture

Occupational Health Clearance Implementation

• ESR can be used to capture OH records for Applicants and Employees. This includes:

– Capture: Health Assessments (including OH Clearance Status)

– Capture and Transfer via IAT: Immunisations and Checks

• Medical Staffing Teams have direct access to Clearance Status and Assessment information through:

– ESR Notifications– Read Only access to Health Assessment Form

Occupational Health Clearance Implementation

Key Message: ‘Medical Staffing Team must create new starter records as Applicants to support the pre employment IAT process.’

ESR Links with Training Passports

• 18 New Statutory and Mandatory Training Competencies agreed and introduced into ESR – June 2010

• New Competencies form part of the Inter Authority Transfer dataset – June 2010

Key Message: ‘Reduces the need for

duplicate training for Junior Doctors!’

Changes to the Deanery Recruitment Interface Process

• Set up Vacancy and Recruitment Activity once (as part of the pre-requisite activities)

• The interface can be used for internal rotations (where a trainee is moving from one post to another within the same organisation)

Key Message: ‘Organisations need to work in partnership with Deaneries to implement the

interface – thus reducing the burden on Medical Staffing Teams during Junior Doctor Rotations

and Intakes.’

Recruitment Activity for ‘Deanery Body’ Completed and

Vacancy applied -Save Record

Vacancy Form Completed –Save Record

Requisition Completed –Save Record

Deanery Post Number

Allocated to ESR Position

Deanery Recruitment / Rotation Process

Trust Prerequisite Activities within ESR

Deanery Issue New Starter /

Rotation Matrix

Deanery Supply Applicant Files on the Interface for all

Recruitment or Rotations

Trust Completes Employment

Checks in ESR

Applicant is Hired within ESR on

Start Date identified in the

Matrix

Professional Registrations Interface Improvements (GMC)

• Interface validates new GMC Records and updates (where appropriate) on a regular basis

• ESR Data Team report on invalid GMC numbers identified in ESR

• ‘Decision notifications’ are generated for mismatch GMC records in ESR – additional monitoring introduced to ensure organisations deal with them

Key Message: ‘Ensure your Medical Staffing Role is allocated to someone within your organisation, and always capture Doctor’s GMC numbers accurately.’

ESR Benefits for Medical Staffing

• IAT facilitates the movement of OH and other employment information from previous employer

• Links with Statutory and Mandatory Training Passports and transfers Competencies via IAT

• Dual data entry reduced by use of NHS Jobs and Deanery Recruitment Interface

• GMC information is validated and updated

ESRTrustA

TrustB

IAT

DeaneryNHS Jobs

GMC

Future ESR Developments

ESR National Medical Staffing Subgroup

• Tasked by the ESR National User Group to identify requirements for change in ESR

• Role is to review, consider and prioritise enhancements to ESR for Medical Staffing. Currently reviewing:

– The Deanery Recruitment Interface Process

Contact the ESR PMO for further information on your regional representative PMO@nhs.net

Upcoming Changes to Occupational Health

• Development of an interface (bi-directional link) with specialist Occupational Health systems

• Ongoing development of ESR forms

ESRESR

Third Party OH

System

Third Party OH

SystemIAT Data

IAT Data

Clinical Team Input

Clinical Team Input

Key Message: ‘Medical Staffing and HR Teams will be able to obtain Clearance Information through ESR at the pre employment stage.’

Upcoming Changes to IAT

• Auto IAT Process – to rationalise the whole process and remove obstacles which previously added delays

• Statutory and Mandatory Competencies to be transferred at the pre employment stage and then updated again at hire stage

Key Message: ‘NHS Organisations will still need to request the Inter Authority Dataset for new starters – this should form part of standard recruitment practice and will benefit the wider NHS.’

Upcoming Changes to Aid Medical Trainee Induction

•New Applicant Reports – Reports for applicants will identify which Statutory and Mandatory Courses the individual needs to attend •Auto User Creation – Enables automatic creation of ESR user accounts and will include the ability for Applicant to access the NLMS for e-Learning

Key Message: ‘In order to benefit from both of the above new starters should be set up as applicants within ESR.’

Any Questions?