espon 2013 programme info day on calls and partner café brussels, 10 may 2012 how to apply:...
TRANSCRIPT
![Page 1: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/1.jpg)
ESPON 2013 ProgrammeInfo Day on Calls and Partner Café
Brussels, 10 May 2012How to apply:
Application Form and Eligibility
2002-2012 A Decade of Territorial Evidence
![Page 2: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/2.jpg)
How to Apply ?
Using a standard Application Form
• Part A: Administrative, Financial and Management related information (protected Excel file) + 2 charts
• PART B: Content related information, (Word file)• Annexes – solvency documents (in case of involvement of
private partners)
Application must
• Be completed in English• Be completed by using the provided files only• Be submitted any time during the time when the call is open• Be submitted electronically via e-mail AND via post (one original
signed and stamped and one copy)• Deadline for submission – 13 June 2012
![Page 3: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/3.jpg)
Application Form (1)
Application Form: PART A
• Partnership information and financial overview• Financial information on specific equipment and external
expertise • Budget breakdown per work package and per budget lines• Payment forecast• Overview of working hours• Management structure• Partnership experience• Chart describing interlinkages in the management structure
(separate document) • Chart describing the audit trail
![Page 4: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/4.jpg)
Application Form (2)
Application Form: PART B
• Outline of the concept for addressing the research need and description of the objectives of the proposed work
• Detailed breakdown of the work package activities• Description of the scientific approach proposed• Description of the dissemination activities foreseen
![Page 5: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/5.jpg)
Application Form - PART A
- Protected excel file - Filling in instructions- Macros- Interlinked sheets- Color codes- Drop down lists- Cut/Paste function to be avoided- Tick boxes- Character limits- Error messages
![Page 6: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/6.jpg)
Instruction Sheet
-Please read the instruction sheet before filling in the form
![Page 7: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/7.jpg)
Error Messages
-The “Cover Sheet” and some of the other sheets include error messages- In case a cell is not completed, or incorrectly completed an error message appears- All error messages have to be cleared before submission
![Page 8: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/8.jpg)
Cover Sheet
- Select your priority first- By selecting a priority the sheets are automatically adjusted - Select a theme from the drop down list - Complete the Acronym and the Title cells. They will be automatically shown in the following sheets
Color code helps you to fill in the cells correctly.
![Page 9: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/9.jpg)
Financial Overview Sheet (1)
- Please consult with the documents of the Application Pack for the timing of the project
- You can add as many partners as you need. Please consider a sound and efficient management
-Please carefully select the legal status from the drop down menu-In case of private partners, consult with the Application Pack for necessary solvency documents
![Page 10: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/10.jpg)
Financial Overview Sheet (2)
-Indicate the budget foreseen for the Lead/Project Partners-Budget is to be prepared on the basis of the activities needed to carry out project activities -The indicated budget will appear automatically in the following sheets
![Page 11: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/11.jpg)
Breakdown Equipment Sheet
- Please include here the equipment(s) per partner that are necessary for the project implementation - For selecting a partner please use the drop down menu- The total equipment costs will be shown in the following sheets
![Page 12: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/12.jpg)
Breakdown External Expertise Sheet
- Please include here the external expertise per partner foreseen for the project implementation - For selecting a partner please use the drop down menu- The total external expertise costs will be shown in the following sheets
![Page 13: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/13.jpg)
Breakdown Budget Line and WP Sheet
-Please break down the costs per budget line and per workpackage- Staff costs have to be based on the number of working hours indicated in sheet 2 “Working Hours”
![Page 14: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/14.jpg)
Payment Forecast Sheet
-Please plan the payment forecast of the project according to the recommended duration of the project-Each payment claim covers a six-month period
- Please indicate the payment forecast of the partners coming from CH, NO, IS and LI separately in table B
![Page 15: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/15.jpg)
Overview of Working Hours Sheet
-Please include here an overview of the working hours foreseen by the Lead and Project Partners- Please make the calculation in working hours. No other unit will be accepted
![Page 16: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/16.jpg)
Management Structures Sheet (1)
-Each project has to appoint a Project Coordinator and a Financial Manager. Please include their details in this section- The appointment of a Project Manager and a Communication Manager is optional
![Page 17: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/17.jpg)
Management Structures (2)
- Application Form Part A has to be accompanied with two charts:
1. Chart or diagram to visualizing interlinkages in relation to the management process (as required in point 3.5/b)2. Chart or diagram to illustrating the financial flow and the audit trail (as requested in point 3.6 b)
- The two charts have to be sent as annexes to the Application Form Part A (both in original and in electronic versions)
![Page 18: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/18.jpg)
Partnership Description Sheet
- Please indicate here the experience of the Lead Partner in project management
-The scientific competences and expertise of the Lead and Project Partners should be introduced here.
![Page 19: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/19.jpg)
Consistency Sheet
-Please eliminate error messages by selecting one of the tick boxes. -Please complete the sections on EU horizontal policies
![Page 20: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/20.jpg)
LP-Certification Signature Sheet
-Please tick all tick boxes to eliminate error messages
- This sheet of the Application Form has to be signed and stamped by the representative of the Lead Partner.
![Page 21: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/21.jpg)
Checklist for Submission Sheet
-This checklist is to be completed before the submission of the application in order to ensure that all requirements listed below are fulfilled. -Please tick all boxes in order to eliminate error messages.
![Page 22: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/22.jpg)
Application Form – Part B
-Separate Word Document -Has to be clearly “anonymous” -Must not include any reference or abbreviations to names of the project partner institutions nor to the staff members or experts
In case any of the participating partners/experts/staff members can be identified, the application will be considered ineligible. (not relevant for Priority 4 projects)
-Each of the four chapter can be described within the maximum number of pages indicated.
Each chapter will only be considered up to the allowed maximum number of pages.
![Page 23: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/23.jpg)
Before Submission
Please make sure that:
- Application Form Part A is completed entirely-“Cover sheet” and all other sheets are cleared from error messages- The character limits are not exceeded- Correct information is selected from the drop down lists- Application Form is signed and stamped by the representative of the Lead Partner - Charts 3.5/b and 3.6/b are attached- In case private partners are involved, the relevant solvency documents are attached- Application Form Part B is completed- Application Form Part B is clearly anonymous (not relevant for Priority 4 projects)- Page limits are respected
Please verify that all points of the Submission Checklist are fulfilled! Please ensure to eliminate all error messages.
Application Forms including error message are not eligible
![Page 24: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/24.jpg)
Submission (1)
The application has to be submitted in both paper and electronic versions by 13 June 2012
Paper version-Application Form Part A (signed and stamped in original)-Chart on management structure (as requested in point 3.5/b)-Chart on financial flow (as requested in point 3.6/b)-Application Form Part B-Solvency related documents (if private partners are involved)
Please send TWO PAPER VERSIONS of the application: one ORIGINAL and one COPY by mail/courier to the following address:
ESPON Coordination UnitCRP HT – BP 144L-4221 Esch sur AlzetteLuxembourg
The date of sending will be checked through the postal stamp on the envelope. Please ensure that sending date can be justified.
![Page 25: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/25.jpg)
Submission (2)
![Page 26: ESPON 2013 Programme Info Day on Calls and Partner Café Brussels, 10 May 2012 How to apply: Application Form and Eligibility 2002-2012 A Decade of Territorial](https://reader034.vdocuments.mx/reader034/viewer/2022051401/56649e045503460f94aef7a5/html5/thumbnails/26.jpg)
Further Questions
For questions on the content please send an e-mail to:
For questions regarding procedures please send an e-mail to:[email protected].
Thank you for your attention!