esi pf consultant in delhi,noida,gurgaon,faridabad - 9910574090

9INE DIVINE HR The Total HR Solution

________________________________

_______________________________________________________________________________________________ Address: - N.I.T-2, Faridabad, HR (INDIA), Email id: - [email protected], Website: - www.ninedivinehr.webs.com

PROFILE

NINE DIVINE HR

Contact Details:

MR.AMIT KUMAR

N.I.T-2, FARIDABAD

PH: +91 9910574090

EMAIL: [email protected]

Website: www.ninedivinehr.webs.com

mailto:[email protected]

http://www.ninedivinehr.webs.com/


________________________________


COMPANY PROFILE -AN INTRODUCTION

It gives us immense pleasure to introduce ourself M/s. NINE

DIVINE HR. We start our business in 2012 and it‟s as a leading end-to-end HR Generalist and Labour

Compliances related Solutions with a focus on Compliance Management, Compliance Audit, Pay Roll

Compliances and Pay Roll Services. We are the true professionals and consultants in the field of

maintenance of Labour Record through System under various Labour laws i.e. Employees Provident Fund

(EPF) & Miscellaneous Provision Acts, 1952, E.S.I Act, 1948, Factories Act, 1948, Payment of Wages

Act, Minimum Wages Act, Bonus Act and Labour Welfare Fund Rules 1997 & various other Acts.

Our Core strength is our well trained and experienced staff specialized in HR i.e. identifying the

organization need. And efficiency along with flexibility in our service has helped us to impress our

clientele and repose their faith in us. This way we work hard to reduce your Human Resource cost as well

as time and streamlining the Compliances procedures.

VISION/MISSION

Empowering clients and deliver value added cost effective solution to our honorable Clients to realize

their Potential by Continuous Value Addition to provide affordable, high quality, practical and tailored

human resources services on a greater-than-profit basis to the organizations.


________________________________


OUR VALUES

At NINE DIVINE HR, we believe that our success is best reflected through the success achieved by our

clients. Our beliefs and values define what we stand for and determine how we work. The hallmark of our

approach comprises:

1. Partnership We act as an extension of our client‟s office. We are knowledgeable partners providing

decisive and dedicated support to our clients.

2. Integrity We do not promise what we cannot deliver.

3. Confidentiality We accord the highest respect to information that we have been entrusted with.

4. Commitment We remain committed to deliver high quality services to clients by adequately

understanding their needs.

5. Quality Ensure Best practice and High standards when dealing with client.

6. Customer Obsession Exceed client expectations by going extra mile.

7. Innovation Executes internal initiatives and innovate new approaches to do things.

WHY US

NINE DIVINE HR is driven by entrepreneurs. We put our personal reputation at stake.

The human resources service provider of choice for not-for-profit organizations.

Offer practical, workable solutions tailored to individual clients.

Straight-talking, accurate and clear in our advice and service delivery

Our flexibility to work as per our client‟s requirements.

We prefer to refuse or drop an assignment rather than not deliver.

We focus on only few key accounts thereby devoting our resources optimally to locate and provide the

best of the best Solutions available to our clients.

Our tenacity, speed in terms of turnaround time.

Demonstrate ownership, accountability and transparency in all that we do.

Offer great value for money, excellent risk assessment and management.

Creator of flexible, stretching work opportunities for HR professionals

Our transparency, proven processes.

Our promptness and quality is our credibility.

Dedicated and experienced professionals catering to client‟s requirements as per their domain expertise.

We work backwards from our knowledge to ensure a forward path for your organization with the timely

delivery of solutions and their continuous improvement.. Our turnaround time (TAT) is 48 hours.

We believe in quality not in quantity.


________________________________


SCOPE OF WORK

HRD & PAY ROLL MANAGEMENT SYSTEM (As per your company norms)

HR & Payroll Management Services managed by NINE DIVINE HR, which have all the features of Payroll

processes that a typical H R / Accounts department of a small/medium/large sized company follows. The NINE

DIVINE HR Services covers all the forms which the Government of India has made compulsory for the Indian

firms to adopt with respect to their employees.

The NINE DIVINE HR Services starts off from formation of a Company. After filling up the entire Employee

related information and the group or department he is recruited, assign the employee a salary structure. Now

NINE DIVINE HR Services can start managing payroll processes for that particular Employee.

NINE DIVINE HR Services will generate / provide all the reports related to company, employee,

attendance/leave management, payroll processing, statutory compliances returns and Labour Laws. Management

will get a clear view about the Payroll, Attendance & Leave Management, Deduction of ESIC, PF, TDS etc

Provide by NINE DIVINE HR Services.

Receiving input data from client like Attendance, New Joinees, Resignee, Increment, Incentive, Advance, Loan

etc. processing the same at our fully computerized Payroll package and generating Payroll Register in

excel/Pdf/txt format along with salary withheld report.

Maintaining Attendance record, Leave record, Salary wages registers etc.

Preparation of Department wise, location wise and cost center wise salary sheets.

Preparation of Arrear Sheets.

Providing monthly salary slips to the employers through e-mail.

Statement for Bank Transfer.

Salary report for stop payment.

Calculation of Overtime, Bonus etc.

Prepare Full & Final settlement for ceased employees

Handling queries of the employees related to their salary, reimbursement, Tax related issues etc.

Assist in interim Payroll audit.

Leave Management System (As per your company norms) A) When an Employee applies for leave he can know how many leaves are in balance (Casual Leave, Privilege Leave,

Sick Leave, etc) through Leave Management System.

B) We can categorize Leaves into encashable leaves/ non encashable leaves.

C) The management allocates the number of days for each category of leave in one year. We can also set the carry

forward limit for leaves.


________________________________


Income Tax Management (TDS) NINE DIVINE HR Services will maintain the Tax deducted at source details after the employee gives his projections for the

financial year's investment. According to the projected details, the Income Tax shall be deducted per month from the salary

of the employee. When the accurate details on the basis of hard copy reports of investments are given by employee, then

TDS is recalculated and accurate amount is deducted in the form of Income Tax. Form 16 is generated for all the employees.

TDS

Providing of employees Tax calculation sheet

Liaise with your accounts dept. to ensure that tax saving investments and supporting have been properly

declared/provided by the employees and also checking the validity of documents provided by the employees

for tax saving.

Preparation & filing of Quarterly/Annual return of salary (Form No.24Q) under Income Tax Act.

Providing of Form No.16 & Form 12BA for individual employees.

Updating any periodic development in Taxation matters related to Salaries

ESI Act 1948

Online Registration of the employees

Online date entry of the Insured Persons on ESI web portal as per new amendment.

Scanning of Individual/Family Photographs and Signatures of the Insured person and uploading it for

obtaining ESI Numbers.

Online Temporary Identity Card (TIC) Printing.

Provide guidelines for Permanent Identity Card (PIC).

Monthly Process:

Preparing and Maintain of Form No. 7( ESI Regulation No. 32)

Form No. 3 (Regulation 14)

Online preparation of Challan thru ESIC web portal

Reply of Notices etc. from the concern authorities.

Correspondence/Liaison with ESI Department.

Information with regard to any amendment/changes in the act will be informed.

Yearly Process:

Form No. 01-A (Annual Return)


________________________________


EPF Act 1952

Monthly Process

Preparation of monthly Challan for EPF from Employer E-sewa Portal.

Prepare Monthly Return :

Form 12A (Revised) (if required)

Form -5 (New Joinees)

Form-10 (Resigned)

PF Eligibility Register

Maintenance of all statutory registers required by the PF authorities.

Preparation of Monthly PF Ledger (ECR)

Nomination & Declaration Forms in Form No. 2 (Revised) of the new employees

Declaration form in Form- 11(Revised)

Information with regard to any amendment/changes in the act will be informed.

Annual Process

Bank Reconciliation & Assist in issuance of Annual PF A/c slips in soft copy.

“DBF” Database File in soft copy

PF Withdrawals & Transfers

Taking care the process of PF withdrawals (Form-19, 10C, 10D) and Transfer (Form-13) within prescribed

time as per Act & Acknowledging the received.

Labour Welfare Fund

Maintenance of registers and records

Register of wages

Register of unpaid accommodation

Submission of return.

Guidance to latest amendments in Labor welfare Act.


________________________________


Bonus Act 1965

Maintenance of Registers and Records etc

Maintenance of Registers A, B & C.

Arranging assessment under Bonus Act.

Guidance to latest amendments in Bonus Act.

Payment of Gratuity Act 1972

Working out Gratuity of employee at the time of resignation/ retirement.

Guidance for taking up Gratuity scheme as per the requirement of the Gratuity Act.

Minimum Wages Act 1948

Maintenance of registers and records

Register of Fines /deduction- Form 1 Rule 21(4)

Annual Returns – Form III Rule 21(4-A)

Register for Overtime – Form IV Rule 25

Register of Wages – Form X, Wages Slip – Form XI, Muster Roll – Form V Rule 26

Representation of Register – for three year Rule 26-A {Section 18}

Payment of Wages Act 1936

Annual Returns – Form IV-A

Register Maintain under the Payment of wages act


________________________________


Factory Act 1948

Factory Registration and obtaining Factory License from the Department. Maintenance and submission of

the following statutory Records / Returns etc. under Factories act, 1948

Returns

Factories Act , 1948 Form no. 21

Payment of Wages Act, 1936 Form IV-A

Minimum Wages Act & Rules Form No. III

Workmen‟s compensation Act Annual Return

Maternity Benefit Act, 1961 L.M.N.

Half Yearly return Form No. 22

Registers

Register of White washing in Form No. 7 (Prescribed under rule 18.)

Register of leave with wages in Form No. 15 (Prescribed under rule 94).

Register of Accident & Dangerous Occurrences‟ in Form 26 (Prescribed under rule III).

Register of Wages in From No. 17. (Computerized)

Muster roll in Form No. 25 (Prescribed under rule 110) will be maintained by the factory.

Wages Slips in From No. 19 (Computerized).

Testing Reports to be maintained yearly

Report of Examination of Vessels in From 8 (Annual).

Report of Hoist of Lifts in From No. 7B (Annual).

Testing & Examination of pressure vessel in From No. 8 in respect of steam Generator / Steam Presses. (Annual).

Forms

Change of Name of Manager / Occupier as & when required in Form No. 2-A.

Form No. 18 (Notice of accident and Dangerous Occurrences to be submitted within 24 hours by Registered

Post).


________________________________


Shop & Establishment Act

We offer our services for meeting the registration & renewal requirements under Punjab Shops & Commercial

Establishment Act, 1958 as applicable to the State of Haryana and for regulating conditions of work as well as

employment in shops, residential hotels, commercial establishments, restaurants, theatres, eating houses and other

places of public entertainment & other establishments. The different state governments has laid down provisions

that include Regulation of Employment; Leave and Payment of Wages; Employment of Children, Young Persons

and Women; Health and Safety etc.. The Govt. of Haryana and Delhi have provided the facility of online

registration

The Contract Labour Act

Registration under contact Act.

Amendment /Renewal

Register of contract.

Register of person employee.

Employment Card.

Registers of Fines/Advance/Ded/O.T.

Wages Slip.

Half yearly returns.

Guidance to latest rules and Amendments in contract Labor Act.

N.O.C. (Fire & Pollution)

We help our customers in getting N.O.C. for Fire & Pollution. For fire safety, our teams of experts are well aware

of legalities involved for achieving this certificate. Besides, providing advice as well as suggestions to our clients,

we also assist them in getting paperwork prepared as per norms of the department.

Pollution NOC we also render our services in obtaining pollution NOC as required by the clients. Backed by pool of experts, we

have with us complete knowledge regarding procedures involved in getting no- objection certificates from

Pollution Control Board. Further, our team of experts follow step by step procedure so as to get consent to start

operations without any hassles. For smoother process, we also maintain proper documentation of the clients.


________________________________


Standing Orders

It applies to every industrial establishment wherein one hundred or more workmen are employed, or were

employed on any day of the preceding twelve months:

Provided that the appropriate Government may, after giving not less than two months‟ notice of its intention so to

do, by notification in the Official Gazette, apply the provisions of this Act to any industrial establishment

employing such number of number of persons less than one hundred as may be specified in the notification.

The Govt. of Haryana has made it applicable to the Industrial Establishments wherein 50 or more workmen are

employed or were employed on any day of the preceding twelve months.

We hold expertise in handling issues related to drafting of Standing Orders and getting it verified from the

Certified Officer. These Standing Orders apply to all persons who come within definition of „Workman‟ in

Industrial Employment (Standing Orders) Act, 1946.

According section 3 of this Act every employer of an industrial establishment is liable to submit five copies of the

draft standing orders proposed by him for adoption by him in the industrial establishment.

NOTE: 1. Our Assistant will visiting the office premises once or twice per month as required

for the purpose of complying with all the register.

2. New Registration/Amendment under ESIC/PF/FACTORY ACT/CONTRACT

ACT Charges Separately.

3. Inspection under ESIC/PF/LABOUR LAWS Charges Separately.

4. Charges are inclusive of Taxes, if any

5. Other services as per requirement can be discussed as and when required.

6. In case the services require for out of station assignment relating to EPF,ESI &

Other Labour Laws all the expenses on account of travelling, boarding & lodging are

to be borne by your besides reasonable charges as mutually agreed upon.