esf partnership consultation july 2015 petroc. introduction huw davies – assistant principal kim...

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ESF Partnership Consultation July 2015 Petroc

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Page 1: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

ESF Partnership ConsultationJuly 2015

Petroc

Page 2: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Introduction• Huw Davies – Assistant Principal

• Kim Willmetts – Project Lead

• Kate Moore - Project Lead

• Jenny Sparling - Project Development & Funding Lead

• Lesley Taylor / Edwina Stevenson – Partnership Relationship Managers

Page 3: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Housekeeping

• Emergency evacuation• Toilets• Smoking• Mobile phones• Attendance sheet

Page 4: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Agenda

• Introduction to Petroc• Track Record• Management Processes/Tools• Funding Opportunities• Petroc Subcontractor Framework• Invitations to Tender• Questions / Group Discussion

Page 5: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Introduction to Petroc

Page 6: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

• General FE College• Not for profit• Campuses in Barnstaple and Tiverton• Ofsted Good with Outstanding features• 14/15 £35m turnover • Over 3,000 young learners• 7000 adult learners• 800 apprentices• 600 HE students• £1m distance learning

Page 7: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

• Partnerships with LAs, HotSWLEP, local ESBs, HPTA, HEIs, SFA, DWP, EFA, JCP etc

• Provider partnerships with over 60 public, private, third sector organisations

• Work closely with JCP throughout (old) Devon and east Cornwall

• Reputation for working with employers, unemployed and NEETs

• Over 15 years experience of securing large scale project funding

• Over 15 years of effective large scale project leading

Page 8: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Track Record

Page 9: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Current Activity

• 15 live projects, 5 ESF co-financed

• Total value in excess of £10 million

• 13 in the process of closing down

• 9 projects where Petroc is sub-contracted to deliver

Page 10: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Experience

Page 11: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Previous ESF Projects

• Over 60 ESF contracts successfully managed

• Total value in excess of £28 million

• Supporting over 18,000 participants across the South West

Page 12: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Partnerships

• Working Together• National Citizen Service• Workplace Learning• Personal Mentor Network

Page 13: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Expertise

• Audits• Financial Tracking• Target Tracking• Delivery Knowledge

Page 14: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Management Processes / Tools

Page 15: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Sub Contracting Fees & Charges

The Policy

• Our reasons for Sub Contracting• Our Overarching Principles• Approval & Due Diligence• Risk Management• Management & Quality Assurance Monitoring• Fees & Charges

Page 16: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Sub Contractor ManagementContract Start

• Target/Contract Allocations

• Contract & Operational Guide

• Training

Page 17: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Sub Contractor ManagementOperational

• Partner Relationship Manager(s)

• Key Administration Contact

• Performance Reports & Reviews

• Ongoing Training & Support

• Partner Meetings

Page 18: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Sub Contractor ManagementFinancial / Quality

• Management Fees / Charges

• Activity Claims

• Payment Approval Process

• Audit Controls

• Customer Care Calls

• Observations

Page 19: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Petroc Partner Portal (3P)

Page 20: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Participant Tracking System

Page 21: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Project DashboardThe target performance shows how a partner is performing against the target allocations.

Page 22: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Funding Opportunities

Page 23: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

• European Social Fund (ESF)– Skills Funding Agency (SFA)– Big Lottery Fund

– Department for Work & Pensions– Higher Level Skills

• Mainstream & Other Funding Opportunities

Page 24: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Geographical Areas

• Devon, including Plymouth & Torbay (Transition)

• Somerset (More Developed)

HotSW LEP

Page 25: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Priorities & ESF Funding Allocated

Maximising Innovation through Transformational Opportunities & Smart Specialisation• £2.5m for Devon• £2.415m for Somerset

HotSW LEP

Page 26: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Priorities & ESF Funding Allocated

Enterprise and SME Competitiveness• £10.5m for Devon• £6.426m for Somerset

HotSW LEP

Page 27: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Priorities & ESF Funding Allocated

Digital• £3.836m for Devon• £1m for Somerset

HotSW LEP

Page 28: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Priorities & ESF Funding Allocated

Addressing Social Economic Exclusion• £12m for Devon• £4.5m for Somerset

HotSW LEP

Page 29: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

SFA ESF

• Support programmes for young people

• Programmes for the unemployed• Skills support for the workforce• Skills support for employers

Page 30: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Big Lottery

• Increase work readiness skills of young people

• Supporting people furthest from the labour market, including digital skills, access and support for older people

• Debt advice programme

Page 31: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Timescales

• SFA – Autumn 2015??– Anticipate relatively quick turnaround

• Big Lottery Fund – Autumn 2015– Lengthy process, but some funding

available to support project development

• DWP – Early 2016

Page 32: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Tendering Process (1)

• SFA– Invitations to Tender (ITTs) issued to

organizations on Register of Training Organizations (RoTO)

– One stage process– Anticipate relatively short timescale to

develop and submit tenders– Anticipate fixed payments by outputs

Page 33: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Tendering Process (2)

• Big Lottery– Two-stage process– Anticipated to take up to 15 months– Small number of bidders taken through

to Stage Two– Opportunities favour partnership

working– Focus on co-production– Only one grant award per opportunity

Page 34: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Petroc Subcontractor Framework (PSF)

Page 35: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Petroc’s Subcontractor Framework (PSF)

• Rationale– Facilitate engagement with potential

partners– Support potential partners to develop

contract readiness– Streamlined process for securing

subcontractors across all areas of delivery

– Facilitate rapid and effective local response to opportunities

Page 36: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

PSF Process (1)

• Stage 1: Due Diligence Questionnaire– Initially two deadlines

• 14th August 2015 (SFA)• 31st August 2015 (Big Lottery Fund)

– Framework of potential subcontractors– Permanently open to new applicants– Annual Refresh– Contact [email protected] – FAQs

Page 37: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

PSF Process (2)• Stage 2: Invitations to Tender

– Respond to specific opportunities as and when they arise, subject to considerations of strategic fit, risk assessment, capacity & capability

– Consultation events as appropriate– Tailored tenders to select most appropriate

partners and support project development– Competitive– Being listed on PSF will not guarantee an

organization will secure a subcontract

Page 38: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Useful Links

• www.petroc.ac.uk/college-information/projects• www.petroc.ac.uk/college-information/about-the-coll

ege/procurement• www.esf.gov.uk• www.heartofswlep.co.uk• www.biglotteryfund.org.uk/global-content/programm

es/england/building-better-opportunities• www.bboesfsupport.com• www.bboesfsupport.com/esf-readiness-questionnaire• www.skillsfundingagency.bravosolution.co.uk

Page 39: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Questions & Group Discussion

Page 40: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Vision

To be the voice of the skills need of the HPC project

The HPTA will help to co-ordinate available resources to meet demand through high quality responsive provision. It will help to lead to a lasting legacy of skills progression and economic growth for the South West of England.

To become a transferable model that will provide the blueprint for meeting the skills needs and targets of future large scale infrastructure projects in Nuclear and beyond

Ambition

Page 41: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Operating Model

HPTA

Tender for, appoint and manage bid

writing capacity Seek

expressions of interest from members for

specific contracts

Tender for, appoint and

manage contract

management for specific contracts

Manage and co-ordinate

Sector Working Groups

Act as Prime Contractor

Act as “one stop shop”

for employers and providers

Gather, provide and

communicate LMI

Page 42: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

HPTA Director

Analysis & Information

Manager

Operations Manager

HPTA Staffing Structure

EAU admin

support

Organisational Structure

Page 43: ESF Partnership Consultation July 2015 Petroc. Introduction Huw Davies – Assistant Principal Kim Willmetts – Project Lead Kate Moore - Project Lead Jenny

Where We Are

Implementation Planning

Monthly meetings are being held with the key stakeholders to lay the foundations for the full operational development of HPTA.

• HPTA is being set up as a Company limited by Guarantee

• HPTA to register on ROTO, with Bridgwater College acting as parental guarantor, during June

• Shadow Board being appointed – Rod Davis SWTPN, Ian Munro AoC and Andy Berry Hinkley Strategic Development Forum

• First HPTA Board Meeting to be held by the end July 2015