esf partnership consultation july 2015 petroc. introduction huw davies – assistant principal kim...
TRANSCRIPT
ESF Partnership ConsultationJuly 2015
Petroc
Introduction• Huw Davies – Assistant Principal
• Kim Willmetts – Project Lead
• Kate Moore - Project Lead
• Jenny Sparling - Project Development & Funding Lead
• Lesley Taylor / Edwina Stevenson – Partnership Relationship Managers
Housekeeping
• Emergency evacuation• Toilets• Smoking• Mobile phones• Attendance sheet
Agenda
• Introduction to Petroc• Track Record• Management Processes/Tools• Funding Opportunities• Petroc Subcontractor Framework• Invitations to Tender• Questions / Group Discussion
Introduction to Petroc
• General FE College• Not for profit• Campuses in Barnstaple and Tiverton• Ofsted Good with Outstanding features• 14/15 £35m turnover • Over 3,000 young learners• 7000 adult learners• 800 apprentices• 600 HE students• £1m distance learning
• Partnerships with LAs, HotSWLEP, local ESBs, HPTA, HEIs, SFA, DWP, EFA, JCP etc
• Provider partnerships with over 60 public, private, third sector organisations
• Work closely with JCP throughout (old) Devon and east Cornwall
• Reputation for working with employers, unemployed and NEETs
• Over 15 years experience of securing large scale project funding
• Over 15 years of effective large scale project leading
Track Record
Current Activity
• 15 live projects, 5 ESF co-financed
• Total value in excess of £10 million
• 13 in the process of closing down
• 9 projects where Petroc is sub-contracted to deliver
Experience
Previous ESF Projects
• Over 60 ESF contracts successfully managed
• Total value in excess of £28 million
• Supporting over 18,000 participants across the South West
Partnerships
• Working Together• National Citizen Service• Workplace Learning• Personal Mentor Network
Expertise
• Audits• Financial Tracking• Target Tracking• Delivery Knowledge
Management Processes / Tools
Sub Contracting Fees & Charges
The Policy
• Our reasons for Sub Contracting• Our Overarching Principles• Approval & Due Diligence• Risk Management• Management & Quality Assurance Monitoring• Fees & Charges
Sub Contractor ManagementContract Start
• Target/Contract Allocations
• Contract & Operational Guide
• Training
Sub Contractor ManagementOperational
• Partner Relationship Manager(s)
• Key Administration Contact
• Performance Reports & Reviews
• Ongoing Training & Support
• Partner Meetings
Sub Contractor ManagementFinancial / Quality
• Management Fees / Charges
• Activity Claims
• Payment Approval Process
• Audit Controls
• Customer Care Calls
• Observations
Petroc Partner Portal (3P)
Participant Tracking System
Project DashboardThe target performance shows how a partner is performing against the target allocations.
Funding Opportunities
• European Social Fund (ESF)– Skills Funding Agency (SFA)– Big Lottery Fund
– Department for Work & Pensions– Higher Level Skills
• Mainstream & Other Funding Opportunities
Geographical Areas
• Devon, including Plymouth & Torbay (Transition)
• Somerset (More Developed)
HotSW LEP
Priorities & ESF Funding Allocated
Maximising Innovation through Transformational Opportunities & Smart Specialisation• £2.5m for Devon• £2.415m for Somerset
HotSW LEP
Priorities & ESF Funding Allocated
Enterprise and SME Competitiveness• £10.5m for Devon• £6.426m for Somerset
HotSW LEP
Priorities & ESF Funding Allocated
Digital• £3.836m for Devon• £1m for Somerset
HotSW LEP
Priorities & ESF Funding Allocated
Addressing Social Economic Exclusion• £12m for Devon• £4.5m for Somerset
HotSW LEP
SFA ESF
• Support programmes for young people
• Programmes for the unemployed• Skills support for the workforce• Skills support for employers
Big Lottery
• Increase work readiness skills of young people
• Supporting people furthest from the labour market, including digital skills, access and support for older people
• Debt advice programme
Timescales
• SFA – Autumn 2015??– Anticipate relatively quick turnaround
• Big Lottery Fund – Autumn 2015– Lengthy process, but some funding
available to support project development
• DWP – Early 2016
Tendering Process (1)
• SFA– Invitations to Tender (ITTs) issued to
organizations on Register of Training Organizations (RoTO)
– One stage process– Anticipate relatively short timescale to
develop and submit tenders– Anticipate fixed payments by outputs
Tendering Process (2)
• Big Lottery– Two-stage process– Anticipated to take up to 15 months– Small number of bidders taken through
to Stage Two– Opportunities favour partnership
working– Focus on co-production– Only one grant award per opportunity
Petroc Subcontractor Framework (PSF)
Petroc’s Subcontractor Framework (PSF)
• Rationale– Facilitate engagement with potential
partners– Support potential partners to develop
contract readiness– Streamlined process for securing
subcontractors across all areas of delivery
– Facilitate rapid and effective local response to opportunities
PSF Process (1)
• Stage 1: Due Diligence Questionnaire– Initially two deadlines
• 14th August 2015 (SFA)• 31st August 2015 (Big Lottery Fund)
– Framework of potential subcontractors– Permanently open to new applicants– Annual Refresh– Contact [email protected] – FAQs
PSF Process (2)• Stage 2: Invitations to Tender
– Respond to specific opportunities as and when they arise, subject to considerations of strategic fit, risk assessment, capacity & capability
– Consultation events as appropriate– Tailored tenders to select most appropriate
partners and support project development– Competitive– Being listed on PSF will not guarantee an
organization will secure a subcontract
Useful Links
• www.petroc.ac.uk/college-information/projects• www.petroc.ac.uk/college-information/about-the-coll
ege/procurement• www.esf.gov.uk• www.heartofswlep.co.uk• www.biglotteryfund.org.uk/global-content/programm
es/england/building-better-opportunities• www.bboesfsupport.com• www.bboesfsupport.com/esf-readiness-questionnaire• www.skillsfundingagency.bravosolution.co.uk
Questions & Group Discussion
Vision
To be the voice of the skills need of the HPC project
The HPTA will help to co-ordinate available resources to meet demand through high quality responsive provision. It will help to lead to a lasting legacy of skills progression and economic growth for the South West of England.
To become a transferable model that will provide the blueprint for meeting the skills needs and targets of future large scale infrastructure projects in Nuclear and beyond
Ambition
Operating Model
HPTA
Tender for, appoint and manage bid
writing capacity Seek
expressions of interest from members for
specific contracts
Tender for, appoint and
manage contract
management for specific contracts
Manage and co-ordinate
Sector Working Groups
Act as Prime Contractor
Act as “one stop shop”
for employers and providers
Gather, provide and
communicate LMI
HPTA Director
Analysis & Information
Manager
Operations Manager
HPTA Staffing Structure
EAU admin
support
Organisational Structure
Where We Are
Implementation Planning
Monthly meetings are being held with the key stakeholders to lay the foundations for the full operational development of HPTA.
• HPTA is being set up as a Company limited by Guarantee
• HPTA to register on ROTO, with Bridgwater College acting as parental guarantor, during June
• Shadow Board being appointed – Rod Davis SWTPN, Ian Munro AoC and Andy Berry Hinkley Strategic Development Forum
• First HPTA Board Meeting to be held by the end July 2015