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SAJJAD KHUDHUR ABBASChemical Engineering , Al-Muthanna University, IraqOil & Gas Safety and Health Professional – OSHACADEMYTrainer of Trainers (TOT) - Canadian Center of Human Development

Episode 19 : Project Management Introduction

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What is your experience in a project?

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How can we overcome these failures?

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Introduction What is a project? What is Project Management Relationship to other Management Disciplines

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What is a project?

Project vs operations Performed by people Constrained by limited resources Planned, executed and controlled

Operations – ongoing and repetitive Projects – temporary and unique

A project is a temporary endeavor undertaken to create a unique product or service

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Examples of projects Developing a new product or service Effecting a change in structure, staffing or style of an organization Designing a new transportation vehicle Developing or acquiring a new or modified information system Constructing a building or facility Building a water system for a community in a developing country Running a campaign for political office Implementing a new business procedure or process

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Think about a project that you have been involved in. Discuss in class:

• duration of the project• Your role• Any problems arising• Any other relevant issues that

arises

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Temporary

A definite beginning and a definite end Can be a short period or last a few years Must achieve the objective at the end of the

periodProjects Objectives

Attain the objectives and then close the project

Team are created for the project and disbanded once completed

Limited time frame to produce the product or services

Normally to sustain the business,

if objectives have been met, new ones are set

indefinite

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Unique

Unique - Something that has not been done before

Eventhough the project category can be the same, the uniqueness can be maintained

What is the uniqueness of the project that you have been involved in?

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Progressive elaboration

Progressive – proceeding in steps; continuing steadily by increments

Elaborated – worked out with care and detail; developed thoroughly

Must be carefully coordinated with proper project scope definition

Project scope – work to be done Product scope - ??

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Chemical engineering processing plant

Process engineering to define the characteristics of the process

Basis for engineering design: detail layout plant amd the mechanical characteristics of the processing units

Design drawing elaborated to fabrication drawing

During construction, interpretations and adaptations are made as needed. Lead to as-built drawings

Final test, comissioning and turnover: further elaboration made in the form of final operating adjustments

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What is Project Management?

Application of knowledge, skills, tools, and techniques to project activities to meet project requirements. PM is accomplished thorugh the use of such processes such as:

• Initiating• Planning• Executing• Controlling• Closing

Project management vs management by projects??

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Framework Provides a basic structure for understanding project management Ch 1 – Introduction: defines key terms and provides and overview of

the rest of the document Ch 2 – Project Management Context: describes the environment in

which projects operate Ch 3 – Project Management Processes: describes a generalized

view of how various project management processes commonly interact.

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Knowledge Areas

Integration management

Scope management Time management

Cost management

Quality management

Human Resource management

Communications management Risk management

Procurement management

PROJECT MANAGEMENT

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Integration management

Describe the processes required to ensure that the various elements of the project are properly coordinated. - Plan development, execution, integrated change control

Time managementDescribe the processes required to ensure timely completion of the project.- Activity definition, sequencing, duration estimating, schedule development and control

Scope management

Describe the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully.- initiation, scope planning, scope definition, scope verification and scope change control

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Cost management

Describe the processes required to ensure that the project is completed within the approved budget.- Resource planning, cost estimating, cost budgeting and control

Human Resource management

Describe the processes required to make the most effective use of the people involved with the project- Organizational planning, staff acquisition and team development

Quality management

Describe the processes required to ensure that the project will satisfy the needs for which it was undertaken.- quality planning, assurance and control

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Communication management

Describe the processes required to ensure timely and and appropriate generation, collection, dissemination, storage and ultimate disposition of project information.- Communication planning, information distribution, performance reporting and administrative closure

Procurement management

Describe the processes required to acquire goods and services from outside the performing organization.- Procurement planning, solicitation planning, solicitation, source selection, contract administration and contract closeout

Risk management

Describe the processes concerned with identfying, analyzing and responding to project risk- risk management planning, risk identification, qualitative and quantitative risk analysis, risk repsonse planning, risk monitoring and control

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Relationship to other management disciplines

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General management

-encompass planning, organizing, staffing, executing and controlling the operations of ongoing enterprise-- includes supporting disciplines such as law, strategic planning, logistics and human resource management

Application areas

-categories of projects that have common elements significant in such projects but are not needed or present in all projects-Application areas can be defined in terms:-Functional departments and supporting disciplines such as legal, production and inventory management, marketing, logistics and personnel-Technical elements such as software development, process engineering etc-Management specializations such as government contracting, community development or new product development-Industry groups such as automotive, chemicals, agricultural or financial services

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Understanding Project Failures

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ABBAS