eoi for establishment of facility for fabrication and ... · eoi for establishment of facility for...

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EOI FOR ESTABLISHMENT OF FACILITY FOR

FABRICATION AND TESTING OF SOLAR PANELS

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SL NO CHAPTER PAGE NO

1. INTRODUCTION 2

2. SCOPE OF WORK 3

3. TENURE OF WORK 15

4. TRAINED WORK FORCE ESTIMATION 15

5. SAFETY PRECAUTIONS 16

6. CONFINDENTIALITY AND NON-DISCLOSURE 16

7. GENERAL TERMS AND CONDITIONS 16

8. PAYMENT TERMS 28

9. GENERAL INSTRUCTIONS FOR SUBMISSION OF PROPOSAL 31

10. RESPONSE FORMAT 33

11 COMPLIANCE MATRIX 43

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1INTRODUCTION

1.1 U.R.Rao Satellite Centre

U.R.Rao Satellite Centre (URSC), Bangalore is engaged in the development of space

crafts for various applications such as Communication, Remote Sensing and Scientific

activities. Solar panels are the Power generating elements for the Spacecraft. Each

space craft consists up to 10 solar panels with multijunction solar cells from different

Vendors. Presently, the solar panels for the space crafts of ISRO are being realised by

URSC with in-house capacity with limited external workforce support for assembly and

testing of new design and development work and standard solar array requirements are

met by M/s BHEL with a production quantity of 30 to 50 m2 solar panels per annum.

At present, ISRO is the sole user of the space quality solar panels in India and is in

possession of the technology for Design, Assembly and Testing of space quality solar

panels. Considering strategic importance of this product for ISRO and the space

program of our country and the major growth in demand as foreseen in this area, URSC

has been on the lookout for suitable alternate vendor / industrial agencies to take up

the activities pertaining to ESTABLISHMENT OF FACILITY FOR FABRICATION AND

TESTING OF SOLAR PANELS

The SOLAR PANEL FABRICATION & TESTING process was developed and qualified for

space applications by URSC. Interested vendors should express their willingness to

establish a facility in and around Bangalore, for carrying out SOLAR PANEL FABRICATION

& TESTING to URSC. It is mandatory that the interested vendor should possess

facility,experience and knowledge about aerospace production.

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An order will be placed in a phased manner as mentioned below on suitable vendor

after evaluation of EOI for establishment of the facility for fabrication and testing of

solar panels.

After evaluation and certification of facility & workforce, the total facility will be certified

to carry out SOLAR PANEL FABRICATION & TESTING of flight solar panels.

2. SCOPE OF WORK

It is proposed to carry out fabrication and testing of flight solar panels for ISRO

Standard bus satellites with the participation of the prospective vendor. The entire

activity is planned to be carried out in three phases viz Phase-1, Phase-2 and Phase-3.

During Phase-1, on-the-job training will be given to the vendor for solar panel fabrication

and testing activities at URSC premises.

After the readiness of facility, clean room and installation of necessary equipment by the

vendor , it will be evaluated and certified by URSC.

The solar panel fabrication and testing activities of the solar panel will be carried out by

the trained workforce of the selected vendor under the supervision of ISRO/URSC in

phase-2 either at URSC or their certified facility.

After successful completion of Phase-2 and after evaluation and certification of facility

& workforce, potential vendors may be invited to take up solar panel fabrication and

testing activities on an end-to-end basis at their facility in phase-3.

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Table 1: List of major solar Panel Fabrication & Testing Activities

1. Lot Acceptance Test

2. Fabrication and testing drawing generation

3. Visual Inspection of solar cell assemblies

4. Electrical Evaluation of Solar cell assemblies

5. Receipt of solar panel substrates

6. Visual Inspection of solar panel substrates

7. Insulation check of solar panel substrate

8. Pretreatment of solar panel substrate

9. Containerisation of solar panel , Movement to Thermo-vacuum chamber

10. TVAC Test

11. Post thermo-vac inspections

12. Solar cell interconnection by welding process

13. Solar cell sub module repair and interconnection into modules

14. Solar cell module inspection

15. Solar cell Circuit Bonding

16. Solar Panel wiring

17. Panel Inspection & Insulation tests

18. Solar Panel Electrical Evaluation under LAPSS

19. Solar Panel Acceptance TVAC test

20. Solar cell repair on the panel

21. Solar Panel delivery

22. Continuity check at integrated level

23. Solar Panel Integrated level tests

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The scope of work involved in each phase is discussed in brief below:

2.1Phase 1: solar panel fabrication and testing (On-the-Job Training):

A project team with members from URSC and selected vendor shall be constituted

after the selection of the qualified vendor. The required skilled workforce from the

vendor shall be inducted and provided an orientation training programme on solar

panel fabrication and testing concepts. After successful completion of the training, the

vendor’s workforce will be allowed to get on-the-job training on the assembly,

fabrication and testing activities of the solar panel during the realization of flight solar

panel.

2.1.1 Responsibility: URSC will be responsible for the delivery of flight solar panels to project

realized through URSC/external vendors. The training materials, capital equipment and the

infrastructure, facilities shall be provided by URSC. The vendor shall be responsible for

deploying the workforce.

2.1.2 Facility & Infrastructure: URSC is equipped with state-of-the-art facilities/infrastructure

for the design, development, assembly, and testing of solar panel under one roof. Some of the

major capital intensive facilities/infrastructure include 10,000 class cleanroom, mechanical

ground support equipment, electrical ground support equipment, handling and positioning

fixture, thermovac chamber, etc. In this phase, while URSC will be primarily responsible to

operate the facilities and conduct the test, the vendor shall be provided with necessary

training to actively participate during the tests.

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2.1.3 Documentation:

Training in the relevant project management aspects that facilitate the smooth and seamless

execution of the panel fabrication and testing shall be imparted to the vendor. The vendor

shall be provided with adequate exposure to prepare required documents during this phase.

Necessary documentation such as status report, checklist and log books/ e-logs shall be

generated by the vendor with the support of URSC during this phase.

2.1.4 Quality Management:

URSC shall be primarily responsible for the quality and reliability aspects during this phase.

Quality control/ quality assurance plan and procedure will be worked out by URSC in order to

ensure the compliance of part/component to the space grade quality and reliability standards

of URSC. Necessary documentation such as test procedures, test results, inspection report,

audit report, failure analysis report, nonconformance report etc. shall be generated at each

stage of the solar panel fabrication and solar cell testing. The vendor shall be provided with

necessary training and shall actively participate in all the quality management aspects of solar

panel fabrication and testing.

2.2 Phase 2: Solar Panel Realization:

Based on the knowledge and expertise gained by the vendor during the realization of solar

panel fabrication and testing during first phase, the Vendor will now be geared up to further

expand their scope of participation in the fabrication and testing of solar panel. During phase-

2, URSC shall be responsible to realize and test the solar panel and deliver to project. The

vendor shall be completely responsible to carry out the assembly, fabrication and testing of

the solar panel under the supervision of URSC. The overall project management is the

responsibility of URSC.

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Quality control and assurance is the primary responsibility of the vendor while the auditing

responsibility is of URSC. The vendor workforce shall prepare a fabrication & testing readiness

review and submit the report to URSC. Subsequent to the clearance of the review report by

URSC focal point, the vendor shall initiate the solar panel fabrication and testing activities as

listed Table-1

The total fabrication and testing shall be carried out with the vendor on-line Q.C while URSC SS

& QA/QC team will participate and audit the activity at each stage. The vendor shall report all

anomalies/nonconformance related to solar panel fabrication and testing activities to URSC as

and when observed. The vendor shall proceed to next stage only after the clearance from the

URSC QA team. The vendor shall submit Solar panel check-list, fabrication and testing log

history sheet, inspection and fabrication report, Nonconformance report etc to URSC as and

when required.

2.2.1 Solar Panel Fabrication and Testing – Facilities/Infrastructure

All the identified activities in Table 1 will be carried out by the vendor. In this phase, vendor

shall be provided with all the necessary infrastructure/facilities to carry out the testing

activities under URSC supervision. The operation of the infrastructure/facilities shall be the

responsibility of URSC. In case the vendor’s facility, cleanrooms and equipment are installed

and certified, Phase 2 can be planned at vendor’s facility.

2.2.2 Project Management:

The overall planning, execution and monitoring of the solar panel fabrication and testing

activities are as per the defined scope of work and within the prescribed time schedule is the

primary responsibility of the vendor in this phase. URSC shall provide the necessary support

and guidance as and when necessary for the smooth completion of this phase.

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2.2.3 Quality Management:

Quality control and assurance shall be the primary responsibility of the vendor during this

phase while the auditing responsibility is of URSC. The vendor shall follow the test plan and

procedure, guidelines as defined by the QA/QC team of URSC. The vendor shall generate all

documentation in order to ensure the compliance of the specification with the space grade

quality and reliability standards of URSC.

2.3Phase 3: Solar Panel Realization:

The Vendor‘s facility should be upgraded if required and get qualified by URSC by the end of

Phase-2. After successful completion of Phase-2 and after evaluation and certification of

facility &workforce, potential vendors may be invited to take up solar panel fabrication and

testing activities on an end-to-end basis at their facility in phase-3.The vendor shall prepare a

fabrication & testing readiness review report and submit the report to URSC. Subsequent to

the clearance of the report by URSC focal point, the vendor shall initiate the solar panel

fabrication and testing activities as listed Table-1. The total fabrication shall be carried out

with the vendor on-line Q.C while URSC SS, QA/QC team will audit the activity at each stage.

The vendor shall report all anomalies/non-conformance related to solar panel fabrication and

testing activities to URSC as and when observed. The vendor shall proceed to next stage only

after the clearance from the URSC QA team. The vendor shall submit Solar panel check-list,

fabrication and testing log history sheet, inspection and fabrication report, Nonconformance

report etc to URSC as and when required.

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2.3.1Details of SOLAR PANEL FABRICATION & TESTING Facility

Sl. No. Description of the area Facility Requirement

1 Solar Cell Storage AC

2 Solar cell Inspection Area AC

3 Solar Cell Electrical Evaluation 100,000 class clean room

4 Solar cell Welding Area AC

5 Solar cell Bonding Area High Bay with 10,000 class clean room

6 Solar Panel Priming Area Exhaust Fan Facility. No Ac is required

7 Solar panel wiring area High Bay with 100,000 class clean room

8 Solar Pane Visual inspection area High Bay with AC

9 Solar Panel Electrical Evaluation area High Bay with AC (Dark Room)

10 Solar Panel Storage area AC

11 Mechanical Work shop area Non AC

12 Ground Material Storage Area Non AC

13 Thermovac& Humidity facility Area Non AC

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2.3.2Workforce Requirement:

To perform works described in Table-1the Vendor is expected to provide qualified/preferably

experienced Workforce. The solar panel fabrication and testing activity is highly involved and

process oriented work. To carry out the skilled work and to meet the requirement of 50-to 100

sqmt of solar panel fabrication and testing, sufficient number of qualified/experienced

workforce in different levels (engineers for process & quality, supervisors for process &

quality, artisans for process & quality and for technical helper)has to be deployed by the

Vendor. The indicative technical Workforce requirement to carryout the work is given in

Annexure-1

It is recommended that Vendor gets about 10%-20% extra work force trained initially to

address the retention of “sufficient trained work force for timely execution”.

2.3.3Equipment

The SOLAR PANEL FABRICATION & TESTING activity needs the following capital equipment:

Vendor shall make ready all these by the end of phase-2 at their premises.

Sl.No. Name Of The Equipment Quantity

1. Welding Power Supply 4

2. Weld Head Assembly 4

3. Storage Oscilloscope 1

4. Micro Pull Tester with force gauge 2

5. Microscope 4

6. Fibre Optics Illuminator 4

7. Viscometer 1

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8. Particle Counter with Temp & Humidity monitor 1

9. Digital Balance 2

10. Hot Air Gun 1

11. Welding Tables, Inspection Tables With Granite Top TDB

12. Rotating Table For Bonding/Wiring/Repair& testing TBD

13. High Voltage Insulation Tester 1

14. Thermal Stripper 2

15. Solar Cell/module Storage Chamber 1 each

16. Hand weld with power supply 2 stations

17. Pressure Gauge 2

18. Automatic/Manual spray painting system 1

19. Vacuum Mixer 1

20. Insertion/ Extraction Tool 1

21. Dial Gauge 1

22. Solar Simulator X 25 MK II 1

23 Keithly Source Meter 2

24 Solar cell Storage Chambers 5

25. Gold plated Mount for electrical evaluation of solar cells 2

26 LAPSS 1

27 Thermovac chamber 1

28 Humidity Chamber 1

29 Peel Tester 1

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2.3.4Materials required for Solar Panel Fabrication and Testing

2.3.4.1 Flight Materials required by solar panel fabrication shall be supplied by URSC for phase-1 and phase-2. Flight materials (TBD) shall be procured by the vendor for phase-3.

2.3.4.2Ground Material:

The list of ground materials to be sourced by Vendor is given below:

Sl. No. Description

1. ISO Propyl Alcohol, ethanol, methanol

2. Acetone

3. Hexane

4. Johnson Buds

5. Tissue Rolls 6. Filter Sheets

7. Alumina Chips

8. Electrodes

9. Nylon Mesh

10. Mylar Sheet

11. Foam Sheets

12. Polythene covers

13. Pressure Sensitive Tape 14. Art Brushes

15. Pins for Welding Fixture

16. Surgical Knives with Handles

17. Marker Pens and Highlighters

18. Tweezers/ Vacuum Bulbs

19. Scissors

20. Welding Cables

21. Feeler Gauge 22. Dentist Mirror

23. Magnifying lens

24. Alignment pins for interconnection

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25. Polythene Tubes and Nozzles for Vacuum lines

26. Ivory Cards

27. Magnifying lens, Spectacles for UV Protection

28. Cotton Hand Gloves & Finger cots

2.3.5 Fixtures required for solar panel fabrication and Testing:

The list of jigs and fixtures to be sourced by Vendor is given below:

Sl. No. Description

1. Sub module Welding Fixtures With Locating Pins

2. Sub module Reversal Fixture

3. Sub module Interconnection Fixture/ Glass Plates

4. Solar Panel Handling Fixtures

5. Vacuum Bag Fixtures

6. Module Handling Fixtures

7. Spray Guns with Compressor Line

8. Vacuum Lines with suitable Valves ,Gauges & filters

9. Mechanical Trolley

10. Sub module / Module Storage Boxes

11. Panel Transportation Box

12. Adhesive Wiper

13. Mesh Frame

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14. Knife Edge Cast Mould

15. Solar cell evaluation chuck

3. TENURE OF WORK The contract period shall be for 3years with an option for extending the contract with the

same trained workforce for a further period of another 2 years. ISRO shall have the right to

exercise this option any time before the end of this contract, on mutual consent.

4.0 TRAINED WORKFORCE

4.1 WORKFORCE ESTIMATION:

It is estimated that around 50sqmt to 100 sqmt of solar array will have to be realized by the

Vendor per year. Vendor shall appropriately estimate the technical workforce for solar panel

fabrication and testing activity and non- technical man power for procurement, facility

maintenance, managerial works and miscellaneous work.

The man-power employed by the vendor shall have experience of working in relevant /

similar areas and must possess a minimum of first class pass marks / percentage / grading

with respect to their qualification. The vendor shall ensure that the workforce provided by

vendor shall be retained throughout the phase-1, phase-2 and phase-3-time period. The

estimated workforce required to carry out the solar panel fabrication and testing activities

depends upon the expertise and learning skill of the vendor workforce.

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During phase-3 new man power recruited by the vendor if any shall be trained at Vendor’s cost

at vendor’s premises and certified by URSC QA.

The on-the-job training will help vendor workforce to take up all aspects of solar panel

fabrication and testing activities in phase-2 and phase-3.The technical skill, competency and

quality of the vendor workforce play a vital role in the successful completion of the project.

5. SAFETY PRECAUTIONS

The vendor should strictly adhere to the general work rules, procedures and office timings

followed at URSC. The personnel of vendor must adhere to all the safety guidelines while

handling solar cell assemblies, sub modules, modules, substrates and finished panels, during

fabrication, testing and transporting, particularly to Environment test facility.

Vendor is responsible to ensure the safe handling of the sub-assemblies/equipment being used

during the solar panel fabrication and testing. The vendor shall strictly conform to the safety

and security procedures laid by URSC.

6. CONFIDENTIALITY AND NON-DISCLOSURE

All documents prepared for fabrication, assembly, test procedures, log books, drawings,

schematics and any other communication, codes revealed during the solar panel fabrication

and testing activities will be exclusive property of URSC and vendor shall have no right

whatsoever on them.

These documents are to be strictly confidential and should not be reproduced, copied/

transmitted to any media without explicit permission of URSC.

Further, the vendor must not quote any of these works in any publications or to any of their

customers without explicit permission from URSC and adhere to strict confidentiality upto the

completion of the contract and 3 years beyond.

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7.GENERAL TERMS AND CONDITIONS

7.1GENERAL TERMS AND CONDITIONS

Vendor shall maintain an Administrative set up to manage its trained Workforce and take

care of their personnel management, logistics, administrative needs etc.

Trained Workforce deployed by Vendor at URSC/ISITE premises shall neither have any claim

for regular employment in ISRO nor any right for regularization as employee of ISRO

based on the work carried out through this Contract.

Accommodation, Transportation, Food and Medical Facilities for the trained Workforce

engaged by the Vendor shall be the responsibility of the Vendor and ISRO will have no

liability for the same.

The Vendor trained Workforce shall strictly adhere the Instructions of the URSC/ISITE

Personnel and Guidelines for use of Facilities/equipment. The Vendor’s trained Workforce

shall not enter the other facilities/buildings other than the specified work place / facility,

without the prior written permission from the Focal Point of URSC/ISITE.

The Vendor shall not engage or remove or change any trained Workforce without the

knowledge and consent of Focal Point of SPD,URSC.

Vendor’s trained Workforce shall fulfill, follow and abide by all security instructions of

URSC/ISITE. Vendor’s trained Workforce shall not indulge in any violation of security

norms/systems, indiscipline/agitation when they are inside the Centre. Any resultant

liabilities/damages/loss sustained to ISRO due to violation / indiscipline / agitation etc., shall

be borne by the Vendor.

ISRO reserves the right to advise the Vendor to terminate the services of any trained

Workforce for any violation of security provisions and/or indiscipline/violent behavior,

agitation, instigating

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other peaceful works. In case of such advice, Vendor shall comply with the same with the

immediate effect with or without assigning any reason.

ISRO will not be responsible in any way for any injury, accident, death occurs to the Vendor’s

trained/Workforce while discharging the duties at URSC/ISITE. Vendor shall take of the

workforce through suitable compensative insurance. All the liabilities in this regard shall rest

with the Vendor only and no claim will be entertained in this regard. The Comprehensive

Insurance cover shall include all the liabilities under the Workmen’s Compensation Act i.e.,

Contractors All Risk Policy shall be obtained by the Vendor.

Any damage caused to URSC/ISITE property by Vendor’s trained/Workforce or if they sustain

any injury due to their negligence, the responsibility for the same shall solely rest with the

Vendor, and an Indemnity Bond to this effect shall be executed by the Vendor at the start of

the work.

ISRO will not, in any manner, be responsible for any act, omission or commission of the

Workforce engaged by Vendor and no claim in this respect will lie with URSC/ISITE. If any such

claim is made against URSC/ISITE by any trained Workforce or his/her heirs engaged /

employed by the Vendor, which URSC/ISITE is obliged to discharge by virtue of any statute or

any provision of law and rules due to mere fact of the trained Workforce of the Vendor

working in URSC/ISITE premises or otherwise, the Vendor will be liable to

indemnify/reimburse URSC/ISITE all the money paid in addition to the expenses incurred

thereon.

Vendor shall ensure that adequate and qualified trained Workforce is kept at the

worksite/facility so that the activities are completed within the specified period.

For security reasons the Vendor shall submit the following documents for all the trained

workforce before deploying at URSC/ ISITE premises for review and acceptance of the

Department:

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• Bio-data as per ISRO format with two numbers of passport size photos. • Self-Attested Proof of Qualification/Experience Certificate.

• Proof of Residential Address supported by relevant documents. • Character and Antecedent report from the Police authorities nearest to the respective

native place.

To enable to issue entry passes, the Vendor shall submit the list of Workforce along with their

address proof. It is the responsibility of the Vendor to return/surrender the passes after

expiry and in case of noncompliance in this regard, ISRO reserves its right to withhold the

payment till such time the passes are returned. The Cost of the smart ID card shall be borne

by the Vendor and in case of smart card misplaced/untraceable, duplicate smart card will be

issued on payment basis only when the non-traceable report from the Police is submitted. The

smart ID card on damage/mutilation will not respond to Access control system. Hence the

smart card is to be protected and handled very carefully.

The Vendor must read the work statement carefully and provide the compliance matrix in the

section-11 given against each point of work statement, without which the offer will be

rejected.

7.2General Conduct of Vendor Trained Workforce

• The credentials including security credentials verification shall be submitted to

ISRO/ISITE. ISRO will assess the suitability of the Workforce for the work

proposed to be assigned and give its clearance.

• The Vendor shall also verify / certify the conduct of the Workforce at frequent

intervals. If any of the Workforce misbehaves or commits any misconduct,

ISRO reserves the right to refuse permission to such persons to enter its

premises, and such Workforce shall be withdrawn by the Vendor immediately.

• All Vendor Workforce should come to duty neatly dressed and maintain

decorum of dress code.

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• Electronic gadgets Viz. mobiles, CDs, pen drives, laptops, cameras etc. are not

permitted inside the campus.

• Consumption of Tobacco Products, smoking and Alcohol is strictly prohibited.

• Aadhaar and phone details of all vendor personnel shall be provided mandatorily.

• Vendor’s Buses and Vans are allowed based on the approval from

URSC/ISITE.

• Individual vehicles by the Vendor Workforce have to be parked in the allotted

site location.

• It shall be the responsibility of the Vendor Workforce to use the facility,

equipment, consumables, tools, Instruments etc., provided by URSC/ISITE

safely and properly and any misuse/abuse in this regard will be viewed

seriously and such Workforce shall be removed immediately and replacement is

provided.

• The Vendor ‘s Workforce shall display the Identity Cards as long as they are

inside the URSC/ISITE campus.

• The Workforce deployed by the Vendor commits any act of

Omission/Commission that amounts to misconduct/indiscipline/incompetence,

the Vendor shall forthwith remove

• the Workforce in addition shall take appropriate disciplinary action against such

persons under intimation to the Focal

• Point at URSC/ISITE. The Vendor shall replace immediately any of its

Workforce who is/are found unacceptable because of security risks,

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• incompetence, conflict of interest, improper conduct, etc., upon receiving

written notice from URSC/ISITE.

7.3 Security and Safety Precautions

• Vendor is responsible to ensure the safe handling of the solar cells/substrates/solar

panels/equipment/all other tools etc., being used during the fabrication, assembly and testing of

solar panels. The Vendor shall strictly conform to the safety and security procedures laid by

• ISRO/ISITE. The Vendor while executing the Contract shall take all precautions to see that no

damage is caused to the property of URSC/ISITE. The Vendor shall make good/replace in case

of damage/loss of property of URSC/ISITE.

• In this regard, the Vendor shall submit an affidavit on non-judicial stamp paper stating therein

that he will bear the loss.

• The loss of URSC/ISITE’s property on account of negligence/dereliction of duties by the

Vendor Workforce/Workforce will be established by a Joint Inquiry

• Committee comprising of representatives of ISRO and Vendor, and ISRO reserves the right to

make it good at Vendor’s cost.

• The Vendor shall assess the hazards associated with various activities and establish safe

working practices/procedure/environment in consultation with SPD.

• The Project Coordinator from the Vendor shall report immediately to URSC/ISITE in case of

any accidents/incidents/near-miss accidents and maintain records.

• The Project Coordinator from Vendor shall submit safety compliance report periodically to the

SPD’s Project Coordinator.

• The Vendor shall engage Workforce/Workforce of Indian Nationals Only, who has completed

18 Years of age and are sound both physically and mentally.

All the Vendor Workforce/Workforce will be issued smart cards after submission of

police antecedent verification and shall necessarily use Access Control System of URSC/ISITE

for entering the operational premises.

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• The Vendor personnel should strictly adhere to the general work rules, procedures and office

timings followed at URSC/ISITE and keep cordial relations with ISRO/ISITE staff during their

stay in ISRO/ISITE.

• The Vendor personnel must adhere to all the safety guidelines while handling Solar Panel cells

& solar panels while testing and transporting, since these are very hazardous & expensive.

• Vendor shall identify a focal point for all communications / instructions to have better

management. Similarly, ISRO/ISITE will identify an officer to communicate with the Vendor.

• The focal point from Vendors side shall be responsible for enforcing discipline and

punctuality among all Vendors’ staff.

7.4 Intellectual Property Rights

7.4.1 Secrecy and Non-Disclosure Agreement

All documents prepared for Fabrication, Assembly, Testing, Test Procedures, Log Books,

Drawings, Schematics and any other information related to Solar Panel solar panel revealed

during the Solar Panel realization will be exclusive property of ISRO and Vendor shall have no

right whatsoever on them. These documents are to be strictly confidential and should not be

reproduced, copied/transmitted to any media without explicit permission of ISRO. Further, the

Vendor must not quote any of these works in any publications or to any of their customers

without explicit permission from ISRO and adhere to strict confidentiality.

On behalf of the deployed Workforce, Vendor has to sign a Secrecy/Non-Disclosure

Agreement [NDA] in ISRO standard template, so that neither through the deployed Workforce

nor through the Industry Management, the Secrecy/NDA clause is violated. Vendor who will

provide Service has to conclude a Bond between Vendor and his Workforce identified for this

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SolarPanelActivity.

The Vendor shall not divulge the information relating to the Solar Panel design, fabrication

details, drawings and components, quality control methods etc that are not in public domain

and exclusively provided by ISITE for its own requirements, to any third party and shall not use

for the Vendors own commercial purposes, without prior written consent from ISRO/ISITE.

However, Vendor can use such methods/procedures for works assigned by any of the ISRO

/DOS Centres/Units with the consent of URSC/IITE.

The solar panels realized by the Vendor for ISITE shall fall under the ambit of this contract.

Vendor shall maintain absolute secrecy and security of the drawings, process, procedures,

methods, documentation etc. provided by ISITE for activities relating to fabrication, assembly

and testing of solar panels under the scope of this contract and the Vendor shall return the

same to URSC/ISITE after completion of the work.

Vendor undertakes to restrict the access of non-industry personnel and other

customers/visitors to their plant, to any of the details of the job being performed under this

scope of contract, except with specific concurrence of URSC/ISITE.

7.4.2Public Announcements

The Vendor agrees that the contents of Contract are confidential and that neither party will

make any publicity and public announcements of this contract without prior written consent

of URSC/ISITE.

7.4.3Patents and Copyrights

The Intellectual Property Rights such as Patents, Copyrights, Design Rights on Engineering

Drawings, Documentations relating to Fabrication Process, Testing and QA details/any other

details related to this activity that are provided by URSC/ISITE and the end products that are

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realised under this Contract shall remain the property of URSC/ISITE. However, if any special

methods or procedure or processes on design, Solar Panel assembly, fabrication and testing

are evolved on mutual interactions, the same may be owned jointly by both URSC and Vendor.

Violations under the clause of dual use technology or restrictive technology will attract penal

action besides termination of Contract. ISRO/ISITE will have an unconditional access to all the

records generated during the Contract.

7.5Termination and Short Closing of Contract

Under the normal circumstances, Termination/Short Closing of the Purchase Order

[PO]/Contract are not foreseen. However, ISRO/ISITE reserves the right to terminate the

PO/Contract in whole or in part by giving 30 Days prior notice in the following circumstances: -

• Due to repeated non-performance in the execution of P.O/Contract.

• If the Vendor fails to deliver/meet the requirements of Solar Panel Services within

the stipulated delivery schedule or any extension thereof, granted by ISRO/ISITE.

• If the Vendor fails to perform any other obligations under this P.O/Contract.

• If the Vendor becomes bankrupt or otherwise insolvent.

• Owing to deficiency of service, breach of Contract.

• For inefficiency, indiscipline, irregularity, insincerity, indifference in work,

disobedience, doubtful credentials/integrity, etc., at any point of time during the

Contract period.

• If the Vendor fails to Honor the whole or any part of PO/Contract including failure

to deliver/meet the requirements of Solar Panel services within the time stipulated

in the PO/Contract.

• If the Vendor is found to have made any false or fraudulent declaration or

statement to obtain the Contract or he is found to be indulging in unethical or

unfair trade practices. �When both the parties agree mutually.

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• Any special circumstances, which must be recorded to justify the cancellation or

termination of PO/Contract.

• Without assigning any reasons.

In case, the termination of Contract is due to any lapse on the part of the Vendor, the

Vendor shall compensate 10% of the total Contract/PO value to URSC for all the

expenses/loss incurred which will be reviewed by Vendor Performance Evaluation

Committee. The compensation for the loss sustained by the URSC will be adjusted against

the Security Deposit.

Immediately upon termination of the Contract, either party will return all confidential

information obtained from the other party or will dispose of the same in accordance with

the directions of the other party. This obligation is to maintain confidentiality and will

continue for a period of 3 years from the date of termination of the Contract.

7.6Subletting of the Contract

The Vendor shall not sub-let, transfer or assign the Contract/PO or any part thereof,

without the written approval of URSC/ISITE. In case if there is subletting of Contract/PO,

the Vendor is primarily responsible for delivering full scope of work as per the contract.

Such Sub-Contracting will in no way reduce or affect either the rights of ISRO or the

responsibilities of Vendor. In case of violation of this clause, the Vendor is solely

responsible for any legal action besides termination of the Contract/PO.

7.7Statutory Regulations

The Vendor shall comply the following statutory regulations applicable to this Contract/PO:

• The Vendor shall work as per the safety practices and regulations imposed by URSC/ISITE.

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• The Vendor shall be responsible for Compliance of all Statutory Provisions relating to

Contract Labour [Regulation and Abolition] Act, 1970 and Central Rules, 1971, Provident

Fund, Employees State Insurance and the Insurance Act in respect of the Workforce

deployed at URSC/ISITE and any other provisions in force shall be strictly adhered to.

• The Vendor shall also be liable for depositing all Statutory Taxes, Levies, Cess, etc., on

account of Service rendered to URSC to the concerned authorities from time to time as

per the extant rules and regulations.

• The Vendor shall maintain all Statutory Registers under the applicable Law and produce

the same, on demand to the concerned authorities of URSC/ISITE or any other

authority under the Law.

• The Income Tax at Source [TDS] shall be deducted as per the provisions of

Income Tax Act as amended from time to time. Please mention PAN.

• In case the Vendor fails to comply with any Statutory/Taxation Liability under

appropriate Law and as a result thereof, if URSC/ISITE is put into any Loss/Obligation,

monetary or otherwise, URSC/ISITE shall have the right to recover such liability from

the Vendor.

• The Vendor shall be solely responsible for redressal of grievances/resolution of

disputes relating to the Workforce deployed for Solar Panel activities. URSC/ISITE shall

in no way, be responsible for settlement of such disputes whatsoever.

• For all intents and purposes, the Vendor shall be “Employer” within the meaning of different

Labour Legislations in respect of the Workforce deployed by the Vendor at URSC/ISITE.

The Workforce deployed by the Vendor in URSC/ISITE shall not have any claim

whatsoever of “Master” and “Servant” relationship nor have any “Principal” and

“Agent” relationship with or against URSC/ISITE.

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• The Workforce deployed by the Vendor shall not claim nor shall be entitled to pay,

perks and other facilities admissible to adhoc, regular/confirmed employees of

URSC/ISITE during the currency or after expiry of the Contract/PO.

• The Workforce shall neither be entitled for any

Canteen/Medical/Conveyance/Quarters Facilities from ISITE nor have any claim for

employment in URSC/ISITE Units. ISITE will not issue any service/experience certificate

or any other certificates to the Workforce.

• The Workforce deployed shall reach the works spot well in time and strictly follow the

rules and regulations regarding Safety, Security and Discipline of URSC/ISITE.

• The Workforce deployed are not authorized to communicate any information they

come across during their work at ISITE.

• The Vendor shall indemnify ISITE on Rs. 200/- Non Judicial Stamp Paper against any

action, claims or proceedings relating to infringement of all or any of the prevailing

laws like Employees Compensation Act [Workmen Compensation Act] 1923, Contract

Labour

Regulation and Abolition Act, 1970 and Central Rules 1971, EPF Act, ESI Act, Industrial

Dispute and any other Acts specifically not mentioned during the currency of the

Contract.

The Indemnity Bond has to be executed as per our specimen.

7.8Jurisdiction

The Courts within Bengaluru will have the Jurisdiction to deal with and deciding any matter

arising out of this Contract.

7.9Applicable Law

The Contract shall be interpreted, construed and governed by the Laws of India.

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7.10Arbitration

In the event of any dispute or difference relating to the interpretation and application of the

Contract/PO, such dispute shall be settled amicably by mutual consultations of the good

offices of the respective parties. If such a resolution is not possible, then the unresolved

dispute or difference shall be referred to the Sole Arbitrator appointed by Director, ISITE/URSC

in accordance with the rules and procedures of Arbitration and Conciliation Act 1996 or any

modification thereof. The decision of the Arbitrator shall be final and binding on both the

parties. The expenses for the Arbitration shall be paid as may be determined by the Arbitrator.

The Arbitration shall be conducted in Bengaluru, Karnataka State.

7.11 Force Majeure

Neither party shall bear responsibility complete or partial non-performance of any of his

obligations [except for failure to pay any sum which has become due on account of receipt of

goods under the provisions of the purchase order/contract] if the non-performance results

from such force majeure circumstances such as, but not restricted to, flood, fire, earthquake,

civil commotion, sabotage, explosion, epidemic, quarantine restriction, strike, lock out, freight

embargo, acts of the Government either in its sovereign or its contractual capacity, hostility,

acts of public enemy and other acts of God as well as war or revolution, military operation,

blockade, acts or actions of state authorities or any other circumstances beyond the control of

the parties that have arisen after the conclusion of purchase order/contract. In such

circumstances, the time stipulated for the performance of an obligation under the purchase

order/contract may be proportionately extended.

The party, for whom it has become impossible to meet the obligation under this contract due

to force majeure condition, will notify the other party in writing not later than 21 days from

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the date of commencement of unforeseeable event. Unless agreed by both the parties, in

writing,

the Vendor shall continue to perform his obligations under the purchase order/contract as far

as is practical and shall seek all reasonable alternative means for performance not prevented

by the force majeure event.

Any Certificate issued by the Chamber of Commerce or any other competent authority or

organization of the respective country shall be sufficient proof of commencement and

cessation of the above circumstances. In case of failure to carryout complete or partial

performance of an obligation for more than 60 days, either party shall reserve the right to

terminate the contract totally or partially. A prior written notice of 30 days to the other party

will be given informing of the intention to terminate without any liability.

8PAYMENT TERMS

8.1Payment Schedule

Payment schedule will be discussed during EOI phase and will be published in the RFP.

8.2Terms of Payment

The terms of payment are briefly discussed below.

8.3Advance payments

No Advance payments shall be made by URSC to the Vendor

8.4Milestone based payment

Payments shall be made to the Vendor on the completion of the stipulated performance

milestones (details of milestone shall be given during the contract).

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8.5 A Vendor Performance Evaluation Committee shall be constituted with members from

URSC/ISRO and representatives from Vendor side to monitor the performance of the Vendor

on a continuous basis during the execution of the Contract. Committee will review and certify

the completion of the performance milestone and accordingly, Payments will be released to

Vendor as per the Terms and Conditions agreed upon. The authorization of milestone

payments by the Committee is subject to the Vendor’s satisfactory performance and

submission of supporting documents as listed in Section 6 deliverables.

Vendor Performance Evaluation Committee will meet every month to review the status of

Projects. The committee will address the issues/delays if any that encountered during the

course of Project. In case of any slippage, the causes of delay such as technical

troubleshooting, nonconformance, waiting for deliberation from review committee etc., will

be addressed by the committee.

8.6Security Deposit

The Vendor shall execute Security Deposit for 10% of the value of the Purchase Order/Contract

towards satisfactory execution of the Purchase Order/Contract. The Security Deposit shall be

executed through Demand Draft/Bankers Cheque/Fixed Deposit Receipts or Bank Guarantee

issued by a Nationalized Bank/Scheduled Bank valid till the Purchase Order/Contract is

completely executed. The BG shall be executed on a Non-judicial stamp paper of appropriate

value as per Specimen.

In case the Vendor fails to furnish the Security Deposit within 20 days after the receipt of PO or

on signing of the Contract or any extension thereof, the Purchase Order/ Contract shall be

cancelled or terminated and appropriate legal action shall be initiated.

The Security Deposit will not carry any interest and shall be returned after completion of all

the obligations of the Contract/PO.

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URSC shall be at liberty to withhold/deduct any part or full amount from Security Deposit in

case of any failure on the part of the Vendor to make good any loss/damage caused to the

property or personnel injury of ISITE by the workforce. The decision of URSC on this shall be

final and binding on the Vendor.

8.7Liquidated Damages (LD)

If the Vendor fails to deliver the Services within the time specified in the Contract/PO or any

extension thereof, the Purchaser shall recover from the Vendor as Liquidated Damages a sum

of one-half of one percent (0.5 percent) payment as defined in Payment Schedule for the

undelivered Services for each calendar week of delay or part thereof. The total Liquidated

Damages shall not exceed Ten percent (10 percent) payment for each Phase of activity.

The Vendor Performance Evaluation Committee will overall supervise and account for the

delay attributable to URSC/ISITE or Vendor for the purpose of calculating the LD.

The Vendor will enter into a Memorandum of Understanding with URSC with respect to Solar

Panel activities including other aspects like Royalty, Preferential treatment to URSC and

Permission to access the Accounts for that particular work and Audit, Intellectual Property

Rights.

9.0 GENERAL INSTRUCTION FOR SUBMISSION OF EOI PROPOSAL

Vendor participation is going to be a major steering factor in order to aid URSC/ISRO in

meeting the objective of building 10-12 satellites per year. Presently many public and private

companies are directly or indirectly involved in satellite building activities. The demand for

space application is growing manifold across the globe and ISRO/URSC is keen to provide

vendors opportunities to expand their contribution in solar panel fabrication and testing

activities. With this backdrop, it is now proposed to carry out solar panel fabrication and

32



testing activities through an external vendor. In order to achieve this target, one major

capable vendor will be selected to build and test the solar panels.

9.1Steps for selecting the potential vendor:

The following flowchart depicts the steps for selecting the potential vendor. The process

begins with the call for Expression of Interest (EOI). The interested vendors shall submit the

EOI proposal clearly indicating the details required in chapter 10 Response format with

supporting documents. A Pre-EOI Conference with interested vendors would be conducted at

URSC campus before the submission of EOI. The purpose of the conference is to provide

vendors an opportunity to seek clarifications regarding any aspect of the EOI. The vendors

finally responding to the EOI shall be shortlisted based on their compliance with the EOI

requirement. Subsequently a pre-bid meeting between URSC and the shortlisted vendors will

be held at URSC wherein detailed presentations on the scope of work, roles and

responsibilities and modalities of engagement will be discussed.

9.2Guidelines for EOI submission:

The objective of this EOI is to solicit proposals from the interested vendor for participation in

the solar panel fabrication and testing activities as discussed in the scope of work. The

interested vendor is expected to examine all instructions, scope of work, tenure of work,

workforce estimation, safety precautions, confidentiality and non-disclosure, general terms

and conditions, submission guidelines and other details in the EOI documents. Failure to

furnish complete information as mentioned in the EOI documents or submission of a proposal

not substantially responsive to the EOI documents in every respect will be at the Vendor's risk

and may result in rejection of the proposal. The EOI is not an offer and is issued with no

commitment. URSC reserves the right to withdraw the EOI and change or vary any part thereof

at any stage, if it determines that such action is in the best interest of the Government of

33



India. URSC also reserves the right to disqualify any proposal, should it be so necessary at any

stage. The proposal should be submitted as an Expression of Interest (EOI), clearly providing

the details requested below with documentary proof/supporting documents.

The vendor has to provide the information as per the formats prescribed in chapter 10

Response Format. The overall compliance matrix as per section 9.9 should also be submitted

as per of the EOI proposal. All these inputs may be furnished in MS word document neatly

typed in the said formats. The proposal and all correspondence and documents shall be

written in English.

34



10 RESPONSE FORMAT

10.1 Cover Letter

(Company letterhead)

[Date]

To,

HEAD, PURCHASE & STORES U.R.Rao Satellite Centre HAL Airport Road, Vimanapura Post Bengaluru -560 017 Karnataka

Dear Sir,

Ref: “Expression of Interest for solar panel fabrication and testing activities for ISRO satellites through Industry”

Having examined the Expression of Interest (EOI), the receipt of which is hereby duly

acknowledge, we, the undersigned, intend to submit a proposal in response to the

Expression of Interest (EOI).

We attach hereto the response as required by the EOI, which constitutes our proposal

Primary and Secondary contacts for our company are:

Primary Contact Secondary Contact

Name:

Title:

35



Company Name:

Address:

Phone:

E – mail :

Fax:

We confirm that the information contained in this response or any part thereof, including its

exhibits, and other documents and instruments delivered or to be delivered to URSC is true,

accurate, verifiable and complete. This response includes all information necessary to ensure

that the statements therein do not in whole or in part mislead URSC in its short-listing process.

We fully understand and agree to comply that on verification, if any of the information

provided here is found to be misleading the short listing process, we are liable to be dismissed

from the selection process or termination of the contract during the realization of Phase-1

Phase -2 and phase-3 if selected to do so.

We agree for unconditional acceptance of all the terms and conditions set out in the EOI document.

36



It is hereby confirmed that I / We are entitled to act on behalf of our company/ corporation/

firm / organization and empowered to sign this document as well as such other documents,

which may be required in this connection.

Dated this

(Signature) (In the capacity of)

(Name)

Duly authorized to sign the EOI Response for and on behalf of:

(Name and Address of Company) Seal / Stamp of Vendor

witness Signature:

Witness Name:

Witness Address:

CERTIFICATE AS TO AUTHORIZED SIGNATORIES

I, ………………………………………….,the Company Secretaryof …………………………………………. certify that ………………………….who signed the above EOI is authorized to do so and bid the company by authority of its board/governing body.

Who signed the above EOI is authorized to do so and bind the company by authority of its board / governing body.

Date: Signature:

Company Seal

37



10.2General Details of the Vendor

10.2.1 Name of the Vendor

10.2.2 Year of Establishment

10.2.3 Brief profile and core capabilities

Of the Vendor

provide details in 1-2 pages

(enclose separate sheet )

10.2.4 Type of Sector

10.2.5 Head office location and address:

10.2.6 Local address in Bangalore if any:

10.2.7 Corporate website URL:

10.2.8 Quality certification (such as

MIL/ISRO/DRDO/Aerospace):

10.2.9 Vendor’s Quality Standards

38



10.3Aerospace/Space Related Activities 10.3.1 In case the vendor is having/had any Purchase order/Contract (from January 01, 2012 onwards) from ISRO Centers or aerospace Industry. provide the following details:

Sl

Name of the ISRO Statement Date of Value Of PO

Present Remarks

No. Centre/Aerospace Agency/entity

of Work P.O

Status

1.

2.

3.

4.

5.

6.

39



10.3.2 List of sub-contractor involved in executing the Purchase order/Contract (from January

01,2012 onwards) from ISRO Centres or aerospace industry if any.

10.3.3At present URSC has qualified vendors for solar panel fabrication and testing satellite

related activities. If required, is the vendor willing to form a consortium with these vendors to

enable successful completion of the scope of work as defined in chapter 2-Scope of work?

Yes/No

10.4 Vendor Expert Workforce 10.4.1Management structure of the vendor

10.4.2Workforce Strength as on pre EOI date

Stream Total no. of Engineers (Engg.) Total no. of Technicians

Mechanical

Electronics

Computer Science

Others

40



10.4.3 Years of Experience as on pre EOI date

Experience

Mechanical Electronics Computer science

others

Engg. Tech. Engg. Tech. Engg. Tech. Engg Tech

0 to 2 years

>2 to 5 years

>5 to 10 years

>10 years

10.4.4Is the vendor willing to deploy their workforce to work in URSC /ISITE campus Yes/No?

10.4.5 The vendor shall ensure that the workforce provided by vendor shall be retained

throughout the phase-1, phase-2 and phase-3time period. Yes/No

10.4.6 Is the vendor willing to work in regular shift (8 hrs shifts), two shift or three shift mode

operation if required depending upon the phase of the project? Yes/No

10.4.7 The vendor shall provide all logistics support to its workforce for the execution of the

work at URSC Yes/No

10.4.8Please provide risk management plan to handle unforeseen situations such as attrition

etc?

10.5Infrastructure Capabilities Is the vendor willing to invest in resources-workforce/equipment/facilities/infrastructure? Yes/No

41



10.6Financial Details:

FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17

Net Revenue from Operations (in INR Crores)

EBTD [Earnings Before Tax and Depreciation]

% of Revenue from Aerospace Segment/Unit

Net worth

Share Capital

% of shareholding by Indian

% of shareholding by Foreign

10.7 Mandatory Supporting Documents

• Auditor certified statements for the last five-year FY 2012-13, FY 2013-14, FY

201415, FY 2015-16 and FY 2016-17 (please provide the profit and loss statement and balance sheet)

42



• Unaudited certified statements certified by the company auditors for the latest year

2016-17 (in case auditor certified statement for 2016-17 is not available) • Certification by the company auditors supporting the revenue break up.

10.8 LEGAL ASPECTS

The Vendor must be a registered company under the Companies Act, 1956 or a

partnership firm registered under Partnership Act or a Proprietorship firm. The

vendor should be registered with the concerned departments [Service Tax, Sales Tax,

VAT etc for legally carrying out its business activities. The vendor should also have a

valid PAN. The Vendor should submit Self attested copy(ies) of the Certificates of

Incorporation and other certificates that are legally required for carrying out its

business activities.

The certificates should be valid at the time of EOI submission and should be certified

by an authorized signatory. A copy of PAN Card should also be submitted.

10.9 Others • The Vendor shall provide the details of the ownership of the company and details of

owners / directors along with complete addresses of the owners / directors and their

other activities. If the company is owned by another company similar details of the

owner should be provided.

• Not be insolvent, in receivership, or being wound up, not have its affairs

administered by a court or a judicial officer, not have its business activities

suspended, not have been blacklisted, defaulted and must not be the subject of

legal proceedings for any of the foregoing reasons

• Not have, and their directors and officers not have, been convicted of any

criminal offence related to their professional conduct or the making of false

statements or misrepresentations as to their qualifications to enter into a

procurement contract within a period of three years preceding the

43



• commencement of the procurement process, or not have been otherwise

disqualified pursuant to debarment proceedings

• Not have a conflict of interest in the EOI in question as specified in the EOI

document

11.0 Compliance Matrix to be filled by Vendor

11.1 Part- I Compliance Matrix

Refer Chapter NO

Description Compliance (Yes/No) Remark

2 Acceptance to Scope of work

3 Acceptance to Tenure of work

4 Acceptance to Workforce Estimation

5 Acceptance to Safety precautions

6 Acceptance to Confidentiality and non-disclosure

7 Acceptance to General Terms and Conditions

8 Acceptance to General instruction for submission of EOI proposal

9 Acceptance to Response Format

44



Chapter No

Description Compliance (Yes/NO)

Remark Supporting Document

10.2 All details & supporting documents as per 10.2attached?

10.3.1 List of sub-contractor as per 10.3.1attached?

10.3.3 Acceptance to 10.3.3

10.4. Vendor Expert Workforce

10.4.1. All details as per 10.4attached?

10.4.2. All details as per 10.4.2 attached?

10.4.3. All details & supporting documents as per 10.4.3 attached?

10.4.4. Acceptance to 10.4.4





10.5 Infrastructure Capabilities

10.5.1 List of major infrastructure as per 10.5.1 attached?

10.5.2 Acceptance to 10.5.2

10.6 Financial Details

45



10.7. All details & supporting documents as per10.7

10.8 Legal aspects

10.9 All details & supporting Documents as per 10.8

The vendor has to provide the information as per the formats prescribed in chapter 9 Response format 9.1 to 9.8. The overall compliance matrix as per section 9.9 should also be submitted as per of the EOI proposal. All the above inputs may be furnished in MS word document neatly typed in the above said formats.

ANNEXURE - 1

INDICATIVE WORKFORCE REQUIREMENT

No. Workforce details No. of Persons

1 BE in Electronics/ MSc in Physics for testing & fabrication & for Quality Assurance 8

2 Diploma in Electronics for Process & for Quality Assurance 6

3 ITI in Electronics for Process & Quality Assurance 30

4 SSLC 2