ODISHA STATE EMPLOYMENT MISSION

DEPARTMENT OF EMPLOYMENT, TECHNICAL EDUCATION AND

TRAINING, GOVT. OF ODISHA,

NIYOJAN BHAWAN SRIYA SQURE, KHARVEL NAGAR

BHUBANESWAR-751001 Email id-emp.mission@rediffmail.com

EXPRESSION OF INTEREST (EOI)

The Government of Odisha as a part of new initiative plans to upgrade six of the existing District Employment Exchanges namely Koraput, Rayagada, Sundergarh, Sambalpur, Khurda and Mayurbhanj in the state as career guidance centers on pilot basis and convert them as District Employment Mission Office. It will be done under “Public–Private– Partnership” mode in association with agencies having significant expertise in the field of assessment, counseling, Training, certification and placement of the youth. Proposals Expressing Interest is invited from qualified agencies interested in partnering with the Odisha State Employment Mission Society (OSEMS) for the said purpose. The last date for receipt of proposals is 28.2.2013 by 5 P.M. Proposals may be sent to the undersigned at the above mentioned address. For further details, application form, etc., please refer to our website: Govt. of Odisha portal: http://www.orissa.gov.in under Advertisement section Commissioner-cum – Director Of Employment and State Employment Mission Niyojan Bhawan, Kharvel Nagar, Sriya Square Bhubaneswar -751001

Schedule of the Bidding Process Sl No. Milestone Date

1 Expression of Interest Document made available to the Bidders

30.1.2013

2 Pre-bid meeting 08.02.2013 at 11 A.M. in the conference Hall of Niyojan Bhawan

3 Time and date for receipt of Bids (all the relevant documents and covers)

28.02.2013 up to 05 P.M.

4 Opening of Technical Cover 04.3.2013 at 4 P.M. in the conference Hall of Niyojan Bhawan

Terms of Reference for appointment of agencies for under taking upgradation and operation of Employment

Exchanges as career guidance centers

1. Background: The existing mismatch between the demand and supply of the skilled manpower in the state of Odisha is a matter of grave concern. A large number of people are added to the work force every year, but their under preparedness to avail the emerging job opportunities due to absence of required skills makes the issue of skill development self-evident. In order to address this problem in the state, Odisha State Employment Mission Society (OSEMS) has undertaken several initiatives to facilitate efficient delivery of market led training programs and skilling of youth, thus making them employable in the process. The Employment Exchanges are the first contact point for Job seekers. Hence, the need to restructure these employment exchanges as Career Guidance centres has been felt and it has been decided to convert them into District Employment Mission office. This shall make Employment Exchanges more relevant to the job seekers and help to improve the employability of youth in the state.

2. Objective of the assignment:

• To upgrade the existing district employment exchanges into a well

equipped career guidance, counseling and training centre and impart the desired services to the youth of the district under public private partnership mode,

• To assess the existing skill sets of the youth who approach to employment exchange and counsel them as per their need while suggesting required skill up gradation and advising them on the available opportunities

• To bridge the skill gap of Job Seekers through imparting the required training by utilizing the available infrastructure in the exchange or linking them with the state appointed Program Implementing Agencies (PIAs) for such skill development programs

• To build capacity for state machinery at the district level in imparting services like Assessments, Counseling, Training and Placements

• To establish relationships with local industries, understand their manpower needs, direct the skilled unemployment youth to such placement avenues and thus create a job seeker-friendly environment inside office premises

3. Scope of the Assignment The existing District Employment Exchanges shall be upgraded as Career Guidance Centers and shall function in the name of “District Employment Mission office “under PPP mode in association with selected Partners with adequate expertise in the field of assessment, counseling, training, certification and placement. The District Employment officer shall remain present in the system as Centre manager and the other conventional activities of National Employment Service shall continue as it is. 3.1 Scope of assignment for identified partners The Private partner will broadly provide the following services:-

(i) Build robust processes for development, operation and

management of Career Guidance Centers (ii) Identification and engagement of competent manpower for

proper functioning of the career guidance center (iii) Installation and operation of the required infrastructure and

ensuring optimum utilization of such resources (iv) Execute and liaison for training requirements (v) Facilitating employability of candidates through skill and

industry linkage (vi) Ensure better flow of information on job opportunities to the

unemployed skilled youth registered with the career guidance

center and keep them informed of such opportunities through

modern and user-friendly communication means like SMS,

email etc.

(vii) Ensure provision of above mentioned services at minimal cost to candidates

The specific services expected from the partner agency are as follows – • Development of channels for candidate acquisition: The acquisition of

needy candidates will be a critical first step in starting them on a path of career building. The partner agency shall create requisite awareness in the catchment area and build the channel for candidate’s acquisition at the career guidance center organizing through means like Job Melas, accessibility to Toll free call-in number, organizing visit to schools and colleges etc

• Assessment and Counseling: To carry out well designed assessment aimed at measuring an individual’s entry skills and capabilities and then accordingly counsel job seekers for their training needs, career options, career planning and behavioral feedback with the help of well trained career counselor to be appointed and placed by partner agency

• Development of candidate unique ID and apprentice Lifecycle Platform:

Partner will design, develop and deploy a system for generation of an apprentice unique ID System and apprentice Lifecycle Platform. The system should recognize the need for a unique identification and tracking parameter in the form of an Apprentice/ Employee Number which will be generated and managed by the system.

• Training: After counseling and registration, the willing candidate will be trained either by the partner agency or they will be linked to OSEMS indentified training partners. Identification of Employable Skill sets in a region based on the study of labour market in consultation with Industry will be carried out.

• Candidate’s Certification: Working in conjunction with OSEMS, the partner

agency will ensure certification of the trained persons. Endeavour may be made to provide NCVT certificate and other Skill training course oriented certificates where ever possible.

• Placements: The overall objective of the project is towards providing

placements to the youth/job seekers in Odisha. The job seekers who will require skills upgrade will be referred to training and post successful completion of the same will be referred for jobs relevant to their skills and profile.

• Collaborative use of infrastructure: As a project in Public Private Partnership, the Centre will use existing infrastructure in a collaborative manner with OSEMS. It will function in the employment exchanges and will offer additional services as mentioned above. It will be an upgraded employment exchange that will have advanced facilities.

• What the partner will bring into the project

(i) People (Higher, middle and lower management) (ii) Process (Sourcing, demand generation) (iii) Technology (Assessments, counseling, certification and

Handholding) (iv) Infrastructure (v) Training content (vi) Training Courseware (vii) Branding (viii) Sales (collaterals, Media, advertisements etc.) (ix) Monthly Operating Budget

The activities to be undertaken by the partner are as follows:-

Registration(Unique ID) Candidate acquisition Assessments Counseling Training Certification Placements

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4.1 OPERATIONAL COST: Payment towards operational costs which include Assessment/ Counseling, Training /Placement, Certification will be finalized through a competitive bidding process based upon deliverables.

4.2 OUTCOME BASED COST • Assessment-: Basing on the number of camps organized including no.

of candidates shortlisted for counseling at the Block level, Registrants coming to Employment Exchanges, Job fairs.

• Counseling-: Number of candidates covered including SC&ST, Women and Physically Challenged.

4.3 DELIVERABLES * ( per Year) • Over 3000 job seekers to be assessed and counseled • Over 1000 job seekers shall be directly placed • Over 1000 job seekers shall be trained and placed

* Agency quoting higher level of performance would be preferred.

State Employment Mission will provide the employment and employability services to the job seekers at a subsidized rate through Private Partners.

Activity Reimbursement by OSEMS

Cost to job seekers

Registration Free Free Assessment To be quoted by the Bidder To be quoted by the

Bidder Training Fee To be quoted by the Bidder _ Placement To be quoted by the Bidder _

The  financial Bid will be evaluated based upon  the  lowest price quoted by  a bidder  clubbing both the assessment and placement fees together.  

      

5 Minimum Eligibility Criteria for Agencies as Partner

The Bidder meeting the stated eligibility criteria below shall only be considered during the bidding process. The documentary evidence against the eligibility is also required while submission of the technical bid. Bids from consortiums shall not be entertained. Claims without documentary evidence will also NOT be considered. The eligibility criteria is as mentioned below - Sr. No. Eligibility Criteria Documentary Evidence to be

attached 1. The bidder should have

conducted Vocational Skills Training for over 5,000 persons on an annual average basis in the last three years ending 31st March 2012

Documentary evidence of the allotting Govt. Deptt./Agencies

2. The bidder should have arranged for employment of over 2,000 persons on an annual average basis in the last three years ending 31st March 2012

List of all employers who have employed manpower provided by the bidder, along with the employers’ contact details

3. The bidder has to have an annual average turnover of over Rs 30 lakhs in the last three years ending 31st March 2010

Chartered Accountant certificate including supporting IT Returns indicating the required average annual turnover

4. The bidder should have a dedicated call center service and an online platform for acquiring job seekers & generating industry requirement

Documents in support of calls made to generate industry demand and identify job seekers to match with industry demand

5. Organizations having similar Copies of MoU/Work order

work experience in any Government run projects of similar nature will be given preference.

6. Individual Organizations having team members with proven hands on work experience in this field can apply. The organization should have an in-house team with project management experience in managing such projects.

The CVs of the proposed team members along with the proposed management structure

7. The agency should have proven track record in the area of assessment, counseling, training and placement of unemployed youth.

Documentary support verifying credentials / appreciation letter against successful completion of the assignment

6 Bid Evaluation

6.1 Technical Evaluation The technical evaluation and comparison of the bids shall be done for the following parameters:

Sr. No.

Evaluation Criteria

1 Credentials of the organization and proposed approach for the project to improve overall functional and financial efficiency of the employment exchanges

2 Involvement in PPP projects of similar nature 3 Average annual number of persons of the Bidder

placed/provided permanent employment for the last 3 years 4 Average annual training and placement business turnover for the

last 3 years Approach Paper shall include among other issues like

methodology, specifications of equipment and other facilities, manpower planning, etc. the following aspects:

• Profile of the youth the Bidder desires to address • Provision of service to youth with low education

qualifications and residing at remote locations • Proposals with tied-up training provider and/or employment

provider in diverse trades. • Bidders who has reach in the target locations

6.2 Financial Evaluation

The bidders are requested to submit the financial bid in a separate envelop. The financial bids would be evaluated only for the agencies qualifying in technical evaluation.

Suggested Information of Agency participating into upgradation of Employment Exchanges into Career Guidance Centre

under Public Private Partnership (PPP) mode

1. Name of Company : 2. Year of Establishment : 3. Location with complete address: 4. Name of Chairman/ Managing Director: 5. Address for correspondence : 6. Phone No of Chairman /Managing Director :

(O) __________________ (R) __________________ (M) __________________

7. Email Address of Chairman / : Managing Director 8. Annual Turn Over and (Pl. attach copy of Balance Sheet) 9. Turnover during last 3 Financial Years (Please mention year wise):

2009-10 ________________ 2010-11________________ 2011-12 ________________

10. Total No. of employees : (Please attach Separate sheet) 11. For which district/s your organization is interested to be partner under

PPP mode (At least three districts in order of preference) 12. The proposed deliverables, in terms of number of candidates, for each

of the Career guidance center* against area of activity:

Area of Activity District 1

District 2

District 3

Total

Registration/Assessment Counseling Direct Placement Training Placement Post training * Please insert columns for additional districts

13. The relevant credentials of the agency for the assignment (with brief description)

14. Sector of Industry for which the agency has carried out training and placement program (e.g. Information Technology, Production & manufacturing, Garment, Electrical, Services, Hospitality, Retail, construction etc.)

15. Please mention whether your organization is in association with FICCI, CII, ASSOCHAM, NSDC, MoRD and other reputed Associations

16. Your proposed plan for Employment Exchange up gradation (Including approach and methodology) (Please attach separate sheet if necessary)

17. What will be your contribution towards providing the skill development training to the youth at the Career development centers

18. Proposed contribution in terms of providing industrial experts for training, "hands on" training to trainees, tools, equipments and machineries, training materials, revenue generation activities for development of Institute etc.

19. What is your vision/work plan for the current and next 3 years?

Note: Please provide an approach Paper for the project detailing aspects to improve its overall functional and financial feasibility. Signature of Chairman / Managing Director/ Director ____________________________ Name: ______________________________________ Company Seal Date________________________Place:________________________.

FORMAT FOR FINANCIAL BID

Name and address of the Organization-: Name of the authorized Person-: Email id:- Contact Number -:

Sl.No. Activity Reimbursement by OSEMS (per candidate)

Cost to Job seekers

1. Registration Not Applicable Not Applicable 2. Assessment To be quoted To be quoted 4. Training Fee To be quoted Not Applicable5. Placement To be quoted Not Applicable Signature of Chairman / Managing Director/ Director ____________________________ Name: ______________________________________ Company Seal Date________________________Place:________________________.