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EOCEP Pretest WorkshopFall/Winter 2014–15October 21, 2014

Located on eDIRECT under Documents/Presentations

https://datarecognitioncorpaudio.webex.com/datarecognitioncorpaudio/ldr.php?RCID=bc20887d6f715ae6c1ed49306afda862

Link to recorded presentation with audio:

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TABLE OF CONTENTSTOPIC SLIDE NUMBER

Key Dates Slide 4

Resources Slide 5

What’s New or Changed Slides 6–11

Precode Slide 12

Online Testing - Training & Support - Preparation - Accommodations - Test Setup Permissions - Rosters & Test Tickets - Regenerating & Restarting a Test

Slides 14–30 Slides 16–19 Slides 20–22 Slides 23–24 Slide 25 Slides 26–27 Slides 28–30

Paper/Pencil Testing Slides 30–42

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CONTACTING DRC

DIRECT LINE: 1-800-451-7834 For any technical online testing

questions, STCs, TAs, and Technology Coordinators may contact DRC, with the DTC’s approval

EMAIL: SCProject@datarecognitioncorp.com

eDIRECT: https://sc.drcedirect.com FAX: 1-866-237-9314

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KEY DATES

DATE DELIVERABLE

Sept. 8-17 Online Enrollment

Oct. 7 TAMs Delivered to Districts

Oct. 21 Pretest Workshop

Nov. 3 Online Testing Software, OTTs, and Tutorials Available

Nov. 17 Test Setup Available

Nov. 17 Secure Materials – Shipment 1 – Delivered to Districts

Nov. 26 Precode Labels Delivered to Districts

Dec. 1 – Jan. 28 STATE TESTING WINDOW

Dec. 17 Secure Materials – Shipment 2 – Delivered to Districts

Feb. 2 Last Day to Return Materials

Feb. 2 – Mar. 27

ALTERNATIVE TESTING WINDOW

Mar. 6 Data Files, ISRs, and Rosters Available on eDIRECT

Mar. 20 ISRs and Labels Delivered to Districts

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RESOURCES

Test Administration

Manual for Online and Paper/Pencil

Testing(October 7)

DTC Supplement

(October 7)

STC/TA Training Tool

(October 21)

Online Testing Technology

Training Presentation(October 21)

DRC INSIGHT Technology User

Guide(November 3)

Electronic Security Checklists and Packing Lists

(November 14)

Each of the above resources will be available on eDIRECT on the date shown.

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WHAT’S NEW OR CHANGED

GENERAL New Algebra Course Code

Intermediate Algebra: Functions & Modeling – 4117 Added to Answer Document, Header, and Test Setup

Test session durations in TAM Two (2) hours per test is recommended Afternoon test sessions must be scheduled with

sufficient time to allow students to finish testing in one day

TA Field on paper answer document and online testing seating chart

Approved calculators – Refer to TAM page 16

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WHAT’S NEW OR CHANGED

ONLINE TESTING TSM update

Version 7.0.X More information in INSIGHT Technology User Guide and

in Technology Training Presentation (updated for FW 2014-15)

Seating charts Required for every test session Secure and must be returned after testing Include:

Layout of testing room Student first initial and last name

Incorrect in TAM; above is the correct, required student name information

Test session name TA Name

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WHAT’S NEW OR CHANGED

OTT updates Oral Administration (HVA) OTT now available for

all subjects Usernames and passwords appear on screen

Public version of OTT available for standard (non-HVA) forms

https://wbte.drcedirect.com/SC/portals/sc Accessed via Google Chrome INSIGHT software download not needed Available November 3

Updated to include technology enhanced (TE) item types for English

Be sure to schedule practice sessions for students; separate from regular testing time.

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WHAT’S NEW OR CHANGED

Procedures for Unlocking Tests See page B-26 in the TAM for actions to take It is not necessary to contact the SCDE if

locking and unlocking occur in the same day. Test Regeneration

Automatic process when accommodations updated

More information on slide 24

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WHAT’S NEW OR CHANGED

Return of Nonscorable Materials Securely destroy:

Student Test Tickets Testing Rosters Any paper with student writing

Return via email: Completed security checklists and seating charts Materials returned via email must not contain

personally identifiable information (PII).

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WHAT’S NEW OR CHANGED

PAPER/PENCIL TESTING Electronic security checklists only

Paper (triplicate) copies no longer provided

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PRECODE

MATERIALS FOR PAPER/PENCIL TESTING Order via Online Enrollment

UPDATE FILE Precode labels for paper testers Used to populate Test Setup for online testers All students—paper and online—will be placed

into test sessions Use the PowerSchool precode fields for

Customized Test Booklets and Oral/Signed Administration for all students

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NOV. 3 INSIGHT SOFTWARE AND TSMONLINE TOOLS TRAINING (OTT)TUTORIAL

NOV. 17 TEST SETUP DEC. 1 – JAN. 28 STATE TESTING WINDOWFEB. 2 – MAR. 27 ALTERNATIVE TESTING WINDOW

ONLINE TESTING

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ONLINE TESTING

SEATING CHART Required for each online test session Include test session name, TA name, all student

first initials and last names, and seating locations Note requirement for student names above; incorrect in

TAM Can be created using graph paper or other paper PowerPoint seating chart creator available on

eDIRECT Secure material; must be returned after testing STCs send completed seating charts to DTCs;

DTCs send via email to SC Project Team

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ONLINE TESTING – TRAINING & SUPPORT

DRC INSIGHT TECHNOLOGY USER GUIDE Updated for Fall/Winter 2014-15; PDF on eDIRECT Recommended that all DTCs and Technology

Coordinators read and become familiar Instruction for installation and management of

INSIGHT software and Testing Site Manager (TSM) Includes whitelisting information and

troubleshooting tips Supported platforms are printed in the User Guide

iPads and Tablets are not supported

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ONLINE TESTING – TRAINING & SUPPORT

TUTORIAL Available via eDIRECT (no login required) Desktop link when INSIGHT software is

installed Includes audio narration Guides TAs and students through testing

experience, including testing tools and navigation

Highly recommended to be used prior to Online Tools Training (OTT) May be used in a large-group setting

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ONLINE TESTING – TRAINING & SUPPORT

ONLINE TOOLS TRAINING (OTT) Available within INSIGHT software

Regular and oral administration (HVA) versions available for all subjects

Public version available: https://wbte.drcedirect.com/SC/portals/sc Does not include audio for oral administration

Simulates the student testing experience Correct answers and scores not provided

Technology enhanced item types included for English

Highly recommended that students review as much as needed prior to testing; opportunity to become familiar with online testing tools and functionality

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ONLINE TESTING- TRAINING & SUPPORT

TAM – TEST SETUP (eDIRECT) Includes instructions and screen shots for

managing testing Student – profiles and demographic information Test Sessions Print rosters and test tickets Monitor testing

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PREPARE FOR ONLINE TESTING

Precode Ensure PowerSchool information is up-to-date

SCDE will extract on Oct. 27 Information used to populate Test Setup

Student Training Schedule sessions for TAs and students to view

the Tutorial Schedule sessions for students to use the OTT

Separate from and prior to the operational testing session

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PREPARE FOR ONLINE TESTING

Testing Software Read the TAM and DRC INSIGHT Technology

User Guide Prepare workstations for testing via INSIGHT

Downloads (if needed) available on eDIRECT Nov. 3 If automatic updates were enabled, testing engine

and TSM will update automatically. Test Engine - 5.2.X TSM – 7.0.X

Check audio for oral administration (TTS and HVA) Test content for Fall/Winter 14-15 available week of Nov.

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PREPARE FOR ONLINE TESTING

Test Setup Provide permissions to STCs and TAs Ensure all students are in a Test Session

Add students as needed Update demographics and accommodations as

applicable Check that a valid Reported SIDN is entered for a

student, if different from the Tested SIDN Print Testing Rosters

Reminder: seating chart needed for each session Print Student Test Tickets

Do not distribute to students until prompted by the test administration script

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ONLINE TESTING ACCOMMODATIONS

ONLINE ACCOMMODATION

FEATURES

Oral Administration • Human Voice Audio (HVA) for directions, items, and passages (same audio as CD-ROM)

• Text-to-Speech (TTS) for tools and Help content

• Schools must provide headphones

Loose-Leaf • Same as regular Form A test

Loose-Leaf + Oral Administration

• Same features as oral administration; student must also have loose-leaf accommodation

• Schools must provide headphones

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ONLINE TESTING ACCOMMODATIONS

ONLINE ACCOMMODATION

FEATURES

Large-Print • Fully scalable; students can view items in larger format by testing at workstation with larger monitor

• Text and graphics approx. 30% larger, depending on monitor size and screen resolution

• Same scaling of items using a 20-inch monitor versus a standard 15-in monitor

Large-Print + Oral Administration

• Same features as oral administration; student must also have large-print accommodation

• Schools must provide headphones

Sign Language • Same Form C test a paper/pencil student would receive

Note: Video Sign Language (VSL) is not available for Fall/Winter 2014-15.

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TEST SETUP – PERMISSIONS PERMISSION ALLOWS USERS TO:

Online Testing – Secured Resources (Nov. 3)

View secured online testing downloads

Test Setup – Primary Window (Nov. 17) Access Test Setup

Students – Add/Edit Add/edit students and student data for online testing

Students – Download Students Download list of student information for all students in a school

Students – Search/View Search/view student data and download search results

Teachers – Add/Edit Add/edit teachers who have students testing online

Teachers – Search/View Search/view teacher data and download search results

Test Session – Add/Edit Add, edit, and deleted test sessions

Test Session – Search/View Search/view test session data and download search results

Test Session – Status Summary View testing status summary information

Test Setup – View Student Status View status of Not Started, In Progress, or Complete

Test Tickets – View/Print Print student test ticket and view individual ticket status

Test Tickets – View Questions Attempted See questions attempted by students against total number of test questionsSC Project assigns permissions to DTCs. DTCs assign to STCs, TAs, and Tech Coordinators as

needed.

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TEST SETUP – ROSTERS & TICKETS

TESTING ROSTER Contains form number and

username/password assigned to each student Can be exported to Excel spreadsheet Can be used as security checklist to sign

in/sign out test tickets Secure material – must be distributed,

collected, accounted for, and securely destroyed following testing May not be transmitted via email or insecure fax

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TEST SETUP – ROSTERS & TICKETS

STUDENT TEST TICKETS Generated automatically Contain all login information needed to begin

testing Passwords are case sensitive

STC or TA prints tickets and roster prior to testing TA verifies that each student has the correct ticket Tests activated once a student logs in with

username and password printed on ticket Stagger logins to help avoid login issues due to

bandwidth Secure material – must be distributed, collected,

accounted for, and securely destroyed following testing

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REGENERATING A TEST

AUTOMATED PROCESS If a student’s accommodations are updated,

the ticket will be automatically updated, if needed.

eDIRECT message will tell user if a new ticket needs to be printed.

If accommodations are updated for a student who has started testing the ticket will not automatically regenerate. DTCs should contact the SCDE for any students who

start testing without the appropriate accommodations.

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RESTARTING A TEST

Students can “Pause” and then have 20 minutes to resume testing If student does not return within 20 minutes, student

can log in later the same day using the same test ticket Student responses, sticky notes, highlighters, flags,

and cross-offs will be saved A test may be exited due to inactivity (fire drill,

student left without clicking “Pause”) If student does not return within 20 minutes, student

can log in later the same day using the same test ticket Student responses, sticky notes, highlighters, flags,

and cross-offs will be saved

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RESTARTING A TEST, cont.

If the student does not resume testing that day, contact the SCDE and SC Project Team for approval to have the student’s test unlocked (see page B-26 of the TAM for actions to take).

If a student submits a test by mistake: If testing is to resume the same day, contact the SC

Project Team to have the student’s test unlocked. If testing is to resume a different day, contact the

SCDE for approval to unlock the student’s test. Then contact the SC Project Team to have the test unlocked.

30 PAPER/PENCIL TESTINGDEC. 1 – JAN. 28 STATE TESTING WINDOW

FEB. 2 – MAR. 27 ALTERNATIVE TESTING WINDOW

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MATERIALS

Inventory materials immediately upon receipt Record any missing materials Notify the SC Project Team if something was not

received

Order Additional Materials as needed Consider reuse and intra district transfer first Order on eDIRECT: Materials – Additional Materials

If order is placed by 4pm EST, materials delivered next day

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MATERIALS

SECURITY CHECKLISTS Electronic format only; available on eDIRECT Used to track and monitor receipt and

distribution of materials Sign out and sign in all materials to STCs and TAs Indicate date materials were packaged for return Record notes

STCs email completed checklists to DTCs; DTCs email all checklists to SC Project Team

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MATERIALS – Form A

REGULAR FORM A Test Booklet Answer Document Oral Administration Script

Use with base form (form number ends in zero) of Form A TB when oral admin is identified in IEP

Audio CD-ROM Use with base form of Form A TB when oral

admin is identified in IEP PC-compatible

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MATERIALS – Form A

LOOSE LEAF Test Booklet

Algebra, Biology, USHC – one question per page English – passage over multiple pages; multiple

items per page

Answer Document Not included in the test packet Answers must be recorded in an answer document

for scoring Oral Administration Script

Can be used with loose leaf test booklet

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MATERIALS – Form A

LARGE PRINT Test Booklet

Algebra – reference sheet and large print ruler also included

Answer Document Not included in the test packets Answers must be recorded in an answer

document for scoring

Oral Administration Script Can be used with large print test booklet

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MATERIALS – Form C

SIGN LANGUAGE Test Booklet Answer Document

Not included in the test packet Answers must be recorded in an answer document

for scoring Sign Language DVD

Use with Form C TB when signed admin is identified in IEP

ASL and PSE available on the same DVD Use with DVD player or computer with DVD

capabilities

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MATERIALS – Form C

BRAILLE Test Booklet

Print and brailled versions Braille TA notes also included Algebra – braille reference sheet and braille ruler

included Answer Document

Not included in the test packet Student may use a braillewriter or other method. TA

transcribes responses into answer document. Braille Oral Admin Script/Braille Audio CD-ROM

Use with Form C TB when oral admin is identified in IEP PC-compatible

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LABELS

DO NOT SCORE LABEL Apply to answer documents

that should not be scored Return in a nonscorable box Do not label unused/

shrinkwrapped documents

PRECODE LABEL Provide for paper/pencil

testers based on Update File

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ANSWER DOCUMENTS

One per subject – Form A and Form C testers Students must record responses in an answer

document If IEP allows student to respond in the test booklet,

the TA and monitor must transcribe responses into an answer document

PS# and Student State ID – start coding at left; leading zeroes not necessary

Do not open unused, shrink-wrapped packages TA INITIALS – added to front of answer document

Instructions in TAM for students to code TA initials

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ANSWER DOCUMENTS

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SCHOOL/CLASS HEADER SHEET

F/W 2014-15 headeris brown

Complete one for each class and subject area

Use leading zeroes for section number

Ensure Tested Schooland Reported SchoolSIDNs are valid

SC Project Team willcontact you with any discrepancies

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RETURN PROCEDURES

Verify correct coding of answer documents and headers

Contact UPS Materials return deadline: February 2

DRC Return Labels Scorable: Green Nonscorable: Grey

UPS-RS Labels Scorable (Next Day Air): White Nonscorable (Ground): White

Follow Return Procedures and Packaging Instructions in the TAM

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QUESTIONS

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CONTACTING DRC

DIRECT LINE: 1-800-451-7834 For any technical online testing

questions, STCs, TAs, and Technology Coordinators may contact DRC, with the DTC’s approval

EMAIL: SCProject@datarecognitioncorp.com

eDIRECT: https://sc.drcedirect.com FAX: 1-866-237-9314