eo 88 suny 2013 report updated 10.18.13
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State University of New York Annual Status Report
Manager: Karren Bee-Donohoe
Date Created: October 1, 2013
Reporting Date: October 1, 2013
Reporting: Describe the current status of the building data your organization has provided to the CMIT. Elaborate on the completeness of the data provided, whether future adjustments to the baseline may be needed, and if any systemic challenges to providing energy data reporting exist. The baseline building gross square footage (GSF) data for SUNY is based on a systemwide Building Characteristics Inventory (BCI). This inventory includes all buildings owned or leased by the University, and is updated annually. Excluded from this data are garages and some facilities that are not managed by SUNY and for which SUNY does not purchase energy. In 2007 the NYS Office of the State Controller audited SUNYs compliance for Executive Order 111 and as part of the audit directed SUNY to remove the garages from the SUNY GSF for energy reporting, even though actual energy usage for these facilities could not be separated from the rest of the facilities. As a result SUNYs reported GSF for the Baseline report continues to exclude the garages. There are some changes necessary to the baseline data which was published in the July 2013 Build Smart NY Baseline Report. While the total GSF for SUNY changes by a negligible amount of less than a half a percent, a few individual campuses have changes of as much as 15%. The resultant Energy Use Intensity (EUI) for SUNYs baseline goes from 258.21 up to 259.35 and is adjusted by campus accordingly. For the 2011-12 report and all future reporting, the same methodology will be used for establishing the reporting year GSF. Each year new buildings are added to SUNY stock while others are retired. These changes to GSF will be reflected in each years report data starting with this years 2011-12 report. The attachment EO88 Baseline OGSF Data SUNY.xls provides a comparison of the original BSNY baseline data and the revised data. A separate tab lists each campus OGSF and the garages and other buildings that have been excluded. This document provides OGSF data for reporting years 2010-11, 11-12, and 12-13. University of Buffalo was originally listed in the baseline as two separate Campuses. While the parts of Buffalo are in different locations in the City of Buffalo, the three parts (North, South and Main) are managed as a single entity and will be reported as one. In future years as more buildings are sub-metered, future reporting will be a combination of building data and campus data. Once all facilities over 20,000 GSF are sub-metered, reporting will be by building. Reporting of usage will be easier beginning with FY 2012-13 as SUNY implemented Energy Cap as an energy use reporting software. Data for all utility purchasing beginning July 2012 is captured in the Energy Cap database by account by month. The greatest difficulty for reporting at this time is fuel oil which is currently tracked by delivery, not by usage. Per EO 88 future tracking will be by usage through installation of sub-meters or other measures. Finally, an important consideration in the calculation of source EUI is the portfolio of renewable energy and combined heat and power installations on SUNY campuses which should reduce the factor for source energy for those installations. Details are provided in the discussion of on-site generation.
State University of New York Annual Status Report Energy Audits: Provide a completed Energy Auditing Plan with this report. Describe how far along to reaching your auditing target you currently are, and what resources you plan to utilize for performing audits at the remaining targeted buildings. SUNY actually began the process of energy audits during the conception of EO88 with SUNY Purchase contracting with NYPA in March of 2012. That study was completed in August 2013 and provides a schedule of energy efficiency and renewable projects that will guide SUNY Purchase through to accomplishing the EO 88 objectives. Since the start of the Purchase energy audit, 19 other audits are in varying stages, such as development of scope, consultant selection, fee negotiation, contract award, and start of actual audit activities. As the audits are completed campuses will prioritize projects, seek funding and implement those measures with reasonable paybacks or other benefits as funding allows. The attached Audit plan arranges the SUNY Campuses by related sector. This allows for comparison with peers within the SUNY system. Within each sector the campuses are ranked and per the EO 88 guidelines those in the top third have an audit requirement of June 30, 2015 while those in the middle third have a 12/31/2016 requirement. Several campuses in the bottom third of their sector have elected to begin Energy Master Plans, although a specific deadline is not established in the EO 88 Guidelines. The audit plan GSF and EUI numbers have been adjusted to the revised baseline numbers. SUNY will focus in the coming months on getting the remaining top third campuses of each sector started in the audit process. Many campuses are choosing to use the services of NYPA and the pre-qualified consultants to progress the energy audits. Campuses not electing to use NYPA services are contracting on their own using SUNY procedures for consultant selection and contracting. SUNY campuses are applying for grant funding for 50% of the study cost through NYSERDA. Campuses are hopeful that no or low cost measures will help offset the remaining cost of the audits. Energy Efficiency Projects: Provide information regarding the overall progress of implementing your planned EE projects, identifying any major challenges, success stories or upcoming opportunities. Attach a populated Project Template document to this report. SUNY has been continually working to increase energy efficiency of the campuses. The attached Project Tracker includes well over 200 projects that have been initiated since the EO 88 baseline, with over 90 completed. As indicated in the tracker, the projects are in varying stages of development. The comprehensive list of projects is projected to reduce the SUNY EUI by nearly 812,000 MMBtu, nearly 3.7% of the 20% savings goal. Major challenges moving forward include the lack of capital funding in the 2013-14 budget. In 2008 SUNYs measured deferred maintenance backlog was $3.2 B. On top of backlog one must consider the additional backlog growth each subsequent year, or annual renewal needs. In order to reduce backlog, one must invest at a rate greater than the annual renewal needs. With a critical maintenance capital budget of $550 million per year, SUNY was able to reduce backlog only $100M because of the compounding annual renewal needs. In the 2013-14 fiscal year, a budget of only $60M was targeted to one campus and was provided for critical maintenance. No additional capital appears likely based on the State fiscal plan. This lack of capital is a major concern for progressing energy savings projects, many of which are major rehabs of HVAC, electrical and other building components to bring them up to current efficiency standards while replacing outdated and failing equipment.
State University of New York Annual Status Report Additional challenges exist in taking advantage of the NYSERDA and Utility company incentives even though SUNY pays approximately $1.8 M per year in system benefit charges toward the NYSERDA programs. Recommendations include having NYSERDA Program Opportunities that are more clearly geared toward university type projects and having staff specialized in researching and managing applications to assist SUNY facilities staff who are stretched from years of extensive budget cuts. Despite the continuing challenges, numerous success stories are provided in the highlights section of the report. Operations & Maintenance: Describe the current status of O&M plans at your building portfolio, identifying any challenges to development and implementation of O&M plans. List 3-5 key areas of focus in the development of future O&M plans for EO 88.
The following are campuses descriptions of current Operation and Maintenance statuses, concerns and future plans:
SUNY - Albany
O&M plans at campus as they relate to EO88
Campus uses the AiM CMMS to create and track work orders related to Preventative Maintenance (PM) of energy-using equipment. The PM program includes air handlers, pumps, motors, VFD, elevators, lighting, life/safety equipment, etc. Campus also has service contracts with Building Management System (BMS) vendors to maintain the building control systems efficiently.
Key challenges to achieving EO88 goals
The PM program and O&M activities are funded through the Facilities Operational Budget which has seen severe cuts in the last few years.
Majority of the buildings on campus were built all at the same time in 1960s. Many of the systems in buildings across campus have reached the end of their useful life at the same time, presenting an ongoing operations and occupancy challenge. PM alone cannot keep these systems functional and efficient for much longer.
Major rehabs and significant system replacement work will be required to meet the EO88 energy reduction targets.
The campus cannot afford to take buildings offline for any significant time period, which is required for the much needed gut rehab/system replacement work in the buildings.
No new capital funds in the 2013-14 (and future) State Capital Budgets do not bode well for substantial renovations and repairs in the buildings.
Description of 1-2 areas of planned focus in O&M to improve overall energy use
Continuous commissioning in all new and major gut rehab construction projects: Th