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AgendaKenosha Public Library Board of Trustees

Southwest Library 7979 38th AvenueTuesday, March 13, 2018

5:30 pm

President George O'Malley Trustee James C. KennedyVice President Dianna L. Hodges Trustee Ellen KupferTreasurer Peter Touhey Trustee Michelle Miloslavic

Call to OrderRoll CallCitizens Comments

Agenda

1. Minutes of the Meeting held February 13, 2018

2. Director's Financial Report - February 2018

3. February 2018 Bills

4. Department Reports and Statistics

5. Request to use Southwest parking lot for Summer Reading Kick-Off

6. From the Finance and Personnel Committee

a. Library Director's Performance Appraisal

7. Appointment to the KPL Foundation

8. Referrals to Committees

Trustee James MooreTrustee Deborah Ross-CorbettTrustee Sandra Steeves

Trustee Comments

End of Meeting

Kenosha Public Library, 812 56th Street, Kenosha Wisconsin 53140 | T: 262-564-6100MYKPL.INFO

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KENOSHA PUBLIC LIBRARYBOARD OF TRUSTEES

MINUTES OF THE REGULAR MEETING

February 13, 2018Northside Library

Trustees Present: Jim Kennedy, Ellen Kupfer, George O'Malley, Karin Sconzert, Dianna Hodges, PeterTouhey, Sandra Steeves, Michelle Miloslavic

Trustees Excused: James Moore

Administration: Barbara Brattin - Library Director

Also Present: KPL Senior Management Team

Board President George O'Malley called the meeting to order at 5:30 p. m.

Citizens Comments: None

1. Minutes of the Meeting Held January 2018

UPON MOTION by Trustee Kupfer, seconded by Trustee Hodges, the Board voted unanimously toapprove the minutes of the January 9, 2018 Board meeting.

2. Director's Financial ReportUPON MOTION by Trustee Steeves, seconded by Trustee Kennedy, the Board voted unanimously toreceive and file the December Financial Reports and the Library Board Information Sheet. These itemsare on file in the Library Administration Office.

3. January BillsUPON MOTION by Trustee Hodges, seconded by Trustee Touhey, the Board voted unanimously toapprove payment of the January bills, and receive and file the Library Board Information Sheet. Theseitems are on file in the Library Administration Office.

4. Department Reports

Director Brattin presented the monthly department reports and provided an overview of the monthlystatistics. In April, Director Brattin will travel to Atlanta to receive the award for being 1 of 3 PowerLibraries in the country.

UPON MOTION by Trustee Kupfer, seconded by Trustee Steeves, the Board voted unanimously toreceive and file this information sheet and attachment. These items are on file in the LibraryAdministration Office.

5. Strategic Plan 2018-2020 PresentationThe KPL Senior Management Team along with Director Brattin presented the KPL Strategic Plan.

UPON MOTION by Trustee Kennedy, seconded by Trustee Kupfer, the Board voted unanimously toapprove the Strategic Plan as presented and file this Library Board Information Sheet. This item is on filein the Library Administration Office.

6. Organizational Chart March 2018UPON MOTION by Trustee Hodges, seconded by Trustee Steeves the Board voted unanimously toapprove the proposed change of the title of Youth Services to Youth and Family Services, and transfersupervision of the approved additional Youth Librarian to YFS for an initial training period and to receiveand file this Library Board Information Sheet. This item is on file in the Library Administration Office.

7. Kenosha Public Library Annual ReportUPON MOTION by Trustee Kennedy, seconded by Trustee Miloslavic, the Board voted unanimously toapprove the 2017 Kenosha Public Library Annual Report to the Wisconsin Department of PublicInstruction and authorize the Board President to sign this document and receive and file this LibraryBoard Information Sheet.

8. Request to close Simmons at 3pm for the second annual Foundation GalaUPON MOTION by Trustee Kennedy, seconded by Trustee Kupfer, the Board voted unanimously to grantpermission to the Library Director to close the Simmons Library at 3pm on Saturday, September 8, 2018,and receive and file this Library Board Information Sheet.

9. Referrals to committees

Trustee Touhey, Trustee Kennedy, Director Brattin, & Head of Administrative Services, MichelleEisenhauer will meet in late March to discuss the KPL Compensation Study. Following this initialmeeting, the full committee will meet at a later date.

Trustees Comments

The Board welcomed Deborah Ross-Corbett to the KPL Board of Trustees. The Board members

commended the staff in attendance on the wonderful job with the Strategic Planning process and workingas a team.

Meeting adjourned at 6:30 pm.

Respectfully submitted,

^a^}^t ^^>Sandy Bea'r/Secretary

March 13, 2018 Board Meeting Agenda Item: 2.

Ill"

Library Board Information Sheet

Agenda Item: 2.Subject: Director's Financial ReportBackground:February 28. 2018 Budget ReportThe attached February 28, 2018 Budget Report shows the status in all 2018 GeneralFund accounts for 2018 bills with journal dates before March 1, 2018. General Fundexpenditures, overall, are on track for this time of the year.

December 31. 2017 Financial Statement

In February 2018, all 2017 budget accounts were closed. The attached FinancialStatement provides the unaudited year-end statement. We realized a $408,484 savingsin Personnel costs, mostly related to staff retirements, temporary vacant positions, andhealth insurance. The balance in the 2017 health insurance budget line was $167, 653.Per Board Fiscal policy, this amount was transferred from the General Fund to thehlealth Insurance Contingency Reserve Fund. Also transferred to the Health InsuranceContingency Fund was $37, 754 held for 2013-2016 for year end health insuranceestimates never invoiced by the City.

The total General Fund balance at the end of 2017 was $378, 844 of which $100, 000 isallocated in the 2018 budget and $278, 844 is unallocated reserve.

Recommended Action:

Receive and file the February 28,2018 Budget Report, this unaudited December 31,2017 Financial Statement and this Library Board Information Sheet.

FGL150 RUN DATE: 02/28/18AS OF DATE; 02/28/18

100 - GENERAL FUND

ACCOUNT DESCRIPTION

KENOSHA PUBLIC LIBRARY

GENERAL LEDGER

SUMMARY OF REVENUES BY ACCOUNT

fAbt

ACTUAL REVENUEFOR THIS YEAR

CURRENT PERIOD YEAR-TO-DATE

BUDGET PERCENT BALANCEFOR TO BUDGET TO BE

THIS YEAR THIS YEAR COLLECTED

CITY FUNDING

Oil CITY TAX LEVY

TOTAL CITY FUNDING

384, 280. 00- 768, 560, 00- 4, 611, 355. 00- 16. 66 3, 842, 795.C384, 280. 00- 768, 560. 00- 4, 611, 355, 00- 16, 66 3, 842, 795.C

STATE & COUNTY FUNDING021 STATE & COUNTY REVENUES

TOTAL STATE & COUNTY FUNDING1, 041, 118.(1, 041, 118.(

l,il,i

57. 8357. 83

759, 162, 00-759, 162. 00-

PHOTOCOPY REVENUES031 SIMMONS032 SOUTHWEST033 NORTHSIDE

TOTAL PHOTOCOPY REVENUES

136. 30-444. 20-293. 90-8'74. 40-

267. 12-840. 66-699. 96-

1, 807, 74-

1, 700,4, 700.3, -?00.

10, 100.

15. 7117, 8818. 9117. 89

1, 432. 88-3, 859. 34-3, 000. 04-8, 292. 26-

INTEREST REVENUES041 INTEREST

TOTAL INTEREST REVENUES1, 415. 66-1, 415. 66-

2, 027, 80- 1,[2, 027. 80- 1,[ ]- 28', 96

4, 972. 20--i, 9-?2. 20-

OTHER REVENUES051 KPL FINES, LOST & DAMAGED 4, 588. 95-052 PROCTORING FEES 100. 00-054 KENOSHA LITERACY. COUNCIL RENT .00055 MISCELLANEOUS 277. 75-056 EMP WITNESS/JURY COMPENSATION . ,0005^ SOUTHWEST CAFE RENT ,00058 REPLACEMENT CARDS 89. 41-059 CREDIT CARD REBATE . 00

961 CL CNS SUPPORT .00962 CONSULTANT REVENUE 266. 00-963 MISCELLANEOUS REVENUE 900. 00-973 SALE OF DISCARDED ASSET .00

TOTAL OTHER REVENUES 6, 222, 11-

9, 733. 39-100, 00-

. 00-723, 85-

300, 00-

266. 00-900, 00-

74, 000.250.

50. 00-5, 000,

1, 800.1, 800.4, 400.1, 500.4, 000.

3- 13. 153- 40. 003- . 003- 14. 47

16. 66

6, 65

12, 023. 24- 100, 800. 00- 11, 92

64, 266, 61-150. 00-

8, 000. 00-4, 276. 15-

50. 00-1, 800. 00-1, 500, 00-4, 400. 00-1, 500. 00-3, 734, 00-

, 776. 76-

031032033034036037

TOTAL

PRINT/FAX REVENUESIMMONSSOUTHWEST

NORTHSIDEUPTOWN

SW SCAN STATIONNS SCAN STATION

PRINT/FAX REVENUE

FUND BALANCES/TRANSFER IN/OUT099 FUND BALANCE

TOTAL FUND BALANCES/TRANSFER IN/OUT

FUND TOTAL

1,

3,

5,

263. 80-100. 10-684, 75-128. 60-573, 00-368, 90-119. 15-

. 00

.00

911. 32-

2,1,

1,

6,

1, 832,

479. 15-520. 93-457, 46-m. w-056, 66-806. 75-565. 93-

, 00. 00

102. 71-

2,15,

9,2,5,4,

39,

100,100,

6, 669,

900. 00000. 00500, 00300. 00600, 00200, 00500. 00

000. 00000. 00

035, 00

16, 5216. 8015. 3410. 6518, 8619. 2016, 62

, 00, 00

27. 47

2,12,

8,2,4,3,

32,

100,100,

4, 836,

420. 85

479. 07042. 54055, 02543, 34393. 25934. 07

000. 00000. 00

932. 29

LGL282 RUN DATE; 02/28/18AS OF DATE; 02/28/18

100 GENERAL FUND


GENERAL LEDGERSUMMARY OF EXPENDITURES BY OBJECT WITHIN FUND

PAGE

ACCT DESCRIPTION

PERSONNEL110 SALARIES120 WAGES HOURLY130 OTHER EMPLOYEE COMPENSATION150 EMPLOYEE FRINGE BENEFITS160 EMPLOYEE RELATED CHARGES OTHER

PERSONNEL

LIBRARY MATERIALS

210 BOOKS230 MAGAZINES240 AUDIO FORMATS250 VISUAL FORMATS260 KCLS DIGITAL SOURCES270 KPL ELECTRONIC SOURCES280 DEVELOPMENTAL LEARNING

LIBRARY MATERIALS

LIBRARY SUPPLIES310 GENERAL SUPPLIES

320 PROCESSING SUPPLIES330 BIBLIOGRAPHIC RECORD340 POSTAGE & SHIPPING

360 PROCESS/CATALOGING OUTSOURCED370 PRINTING & PRINTING SUPPLIES

380 PROGRAMMING SUPPLIES

390 PROMOTIONAL SUPPLIESLIBRARY SUPPLIES

BUILDINGS & GROUNDS410 RENT

420 UTILITIES430 TELEPHONE

W INSURANCE450 BUILDING MAINTENANCE/SUPPLIES460 GROUNDS

BUILDINGS & GROUNDS

COMPUTER & EQUIP, MAINTENANCE510 OFFICE & COMPUTER EQUIPMENT520 PHOTOCOPY EQUIPMENT550 FURNITURE560 VEHICLES i GROUNDS EQUIPMENT

COMPUTER S EQUIP, MAINTENANCE

PROFESSIONAL SERVICES

640 PROFESSIONAL CLEANING SERVICES

ORIGINALAPPROPRIATION

2, 095, 686. 001, 256, 881. 00

5, 920. 001, 368, 433. 00

23, 000. 00^749, 920, 00

333, 000. 0027, 700. 0024, 000, 0065, 000. 0097, 300. 0020, 000. 00

8, 000. 00575, 000, 00

28, 561. 0027, 000. 0013/840. 0018, 050, 0062, 000. 0010, 225, 00

1, 250. 008, 150. 00

172, 076. 00

161, 040. 00191, 750. 00

75, 070. 0053, 755. 00

123, 070, 0066, 650. 00

671, 335. 00

234, 059. 0021, 740. 00

1, 850, 0026, 615. 00

284, 264, 00

2

1

1

4

WORKING

BUDGET

, 095, 686. 00, 256, 881. 00

5, 920. 00, 368, 433. 00

23, 000. 00, 749, 920. 00

333, 000. 0027, 700, 0024, 000. 0065, 000. 0097, 300. 0020, 000. 00

8, 000. 00575, 000. 00

28, 561, 0027, 000. 0013, 840, 0018, 050, 0062, 000, 0010, 225. 00

4, 250, 008, 150, 00

172, 0-76. 00

161, 040. 00191, 750, 00

75, 070. 0053, 755. 00

123, 070. 0066, 650, 00

671, 335. 00

234, 059. 0021, 740. 00

1, 850, 0026, 615. 00

284, 264, 00

CURRENT PERIODEXPENDITURES

161, 398. 5086, 640. 48

504. 5935, 701. 12

5, 735. 00289, 979, 69

23, 956. 821, 360. 782, 045. 032, 279, 725, 757. 85

. 001, 592. 82

36, 993, 02

3, 669, 97110, 16

1, 030. 22. 00

4, 730. 25. 00

102. 72, 00

9, 6')3. 32

.00

14, 636. 744, 278. 46

. 008, 381. 16

13, 78^, 0041, 080. 36

786, 281, 191. 37

, 00223, 08

2, 200, 73

YEAR-TO-DATEEXPENDITURES

324, 463, 24194, 727. 60

999. 5174, 866. 33

5, 735. 00600, 791. 68

35, 194, 304, 017. 422, 277. 55

35, 860, 3565, 486. S5

. 003, 531. 65

146, 368. 12

4, 772. 68490. 10950. 22

. 006, 963. 14

44. 24102. 72

60. 8313, 383. 93

. 0014, 636. 74

7, 713, 03. 00

12, 773. 4813, 784. 0048, 907. 25

13, 086. 363, 031. 32

, 00223. 08

16, 340. 76

1

1

1

4

OVER/UNDER

, 771,, 062,

4,, 293,

17,, 149,

297,23,21,29,31,20,

4,428,

23,26,12,18,55,10,

4,8,

158,

161,177,

67,53,

110,52,

622,

220,18,

1,26,

267,

BUDGET

, 222, 76, 153. 40, 920. 49, 566. 67

, 265. 00, 128, 32 *

, 805. 70, 682, 58, 722. 45, 139, 65, 813. 15, 000, 00, 468. 35

, 631, 88 *

, 788. 32, 509, 90, 889. 78

, 050, 00, 036, 86, 180. 76, 147. 28, 089.n, 692. 0'? *

, 040. 00, 113. 26, 356, 97, 755. 00, 296. 52, 866. 00, 427. 75 *

, 9'72, 64, 708. 68

, 850. 00, 391. 92, 923. 24 *

PERCENTAGE

EXPENSED

151516

5

2412

1014

9

5567

0

u

25

161

6

0

110

2

0

7

0

7

100

1020

7

5

130

0

5

63, 860. 44 63, 860. 44 5, 768, 33 58, 092. 11

LGL282 RUN DATE: 02/28/18AS OF DATE: 02/28/18

100 GENERAL FUND

KENOSHA PUBLIC LIBRARYGENERAL LEDGER

SUMMARY OF EXPENDITURES BY OBJECT WITHIN FUND

PAtjfc

ACCT DESCRIPTION

PROFESSIONAL SERVICES650 FINANCIAL SERVICES

660 PROGRAMMING SERVICES670 RECRUITING EXPENSES680 CONSULTANT SERVICES

PROFESSIONAL SERVICES

TRAVEL S TRAINING

710 LOCAL MILEAGE720 CONFERENCES & WORKSHOPS730 PROFESSIONAL MEETINGS740 TRAINING & ORIENTATION750 STAFF TECHNICAL TRAINING

TRAVEL & TRAINING

CAPITAL OUTLAY820 EQUIPMENT REPLACEMENT840 VEHICLE REPLACEMENT

CAPITAL OUTLAY

OTHER930 ILL FINES & REPLACEMENTS940 HONESTY BOND950 TAXES990 OPERATING TRANSFERS .

OTHER

FUND TOTAL

ORIGINAL

APPROPRIATION

7, 600, 0021, 300. 00

1, 500. 0052, 000. 00

146, 260, 44

4, 000. 0025, 000. 00

, 0013, 000, 00

. 0042, 000. 00

5, 000. 0020, 000. 0025, 000. 00

100. 00280, 00

2, 800. 00. 00

3, 180. 00

6, 669, 035, 44

WORKINGBUDGET

7, 600. 0021, 300, 00

1, 500. 0052, 000, 00

146, 260. 44

4, 000, 0025, 000. 00

. 0013, 000. 00

. 0042, 000. 00

5, 000. 0020, 000. 0025, 000. 00

100, 00280. 00

2, 800. 00. 00

3, 180. 00

6, 669, 035. 44

CURRENT PERIODEXPENDITURES

126, 641, 379, 94

, 004, 057. 205, 563. 78

404, 432, 129, 77

. 0021, 48

. 002, 555, 68

. 00

.00

. 00

60. 99. 00, 00, 00

60. 99

388, 077. 57

YEAR-TO-DATE

EXPENDITURES

96. 73-2, 198, 64

. 00'1, 057, 20

11, 927. 44

40'). 434, 309. 57

, 0021. 48

. 004, 735. 48

, 00. 00, 00

60. 99. 00, 00, 00

60. 99

842, 515. 65

OVER/UNDER

BUDGET

7, 696, 7319, 101. 36

1, 500. 00'17, 942, 80

134, 333. 00 *

3, 595. 5720, 690. 43

. 0012, 978, 52

, 0037, 264. 52 *

5, 000, 0020, 00,0. 0025, 000, 00 *

39. 01280. 00

2, 800. 00. 00

3, 119. 01 *

5, 826, 519, 79 **

PERCENTAGE

EXPENSED

1

100

7

8

1017

0

0

0

11

0

0

0

600

0

0

1

12


December 31, 2017 Financial Statement

Pending Audit

GENERAL FUND

2017 Revenues

CityKCLS

PhotocopiesPrinter Fees

Interest

Fines & Miscellaneous

TOTAL REVENUES

2016 GENERAL FUND BALANCE

TOTAL FUNDS AVAILABLE

2017 ExpendituresPersonnel

Library Materials

Library- Supplies

Buildings & Grounds

Computer & Equipment Maint.Professional Services

Travel & Training ExpensesOther

TOTAL EXPENDED

TRANSFERS FROM GENERAL FUND

GENERAL FUND BALANCE

RECAP OF ALL FUNDS

2017BUDGET

$4,579,3041,622, 760

9,600

34, 900

4,000114,550

$6,365,114247, 475

$6,612, 589

RECEDED

$4, 579, 3041,613,720

9,48237,28011,58599,085

$6, 350,456

337,295

$6,687,751

PERCENT

RECEDED

lOO0/

99°/(

99°/(107°/c

290°/c

86°/c

100°/c

BALANCE

$0(9,040)

(118)2,380

7,585

(15,465)

($14,658)

2017BUDGET

$4,812,478540,391158, 113

712,442

278,29975,98132, 000

2, 885

$6,612,589

EXPENDED

$4, 403, 994

540, 348

148, 357

644, 611

267, 996

99, 089

33, 711

3, 148

$6,141,254

PERCENTEXPENDEE

92°/c

100%

94%

90%

96%

130%

105%

109%

93%

BALANCE

$408,484

43

9,756$67, 831

10,303(23, 108)

(1, 711)(263)

$471,335

$167,653|

$378,844

GENERAL FUND

FEDERAL PROJECTS FUNDS

TRUST FUNDS

CONTINGENCY RESERVE FUNDS

PROJECT FUNDS

BALANCE OF ALL FUNDS

BALANCE$378, 844

$1, 676

$6,748

$421, 153

$165,061

$973,482

2/22/2018

FEDERAL PROJECT FUNDS

250 Kenosha Connects-Awarded $15,928

2017 Beginning Balance & Revenues

Beginning Balance ($15,928)Federal Grant Funding $ 15,928

$02017 Expenditures

KCLS Data Lines $0

Balance $0

254 KCLS WiFi Prinring-Awarded $9,0402017 Beginning Balance & Revenues

Beginning Balance

Federal Grant Funding $9,040

2017 Expenditures

Computer Hardware

Computer Software

Balance

$9,040

$6, 111$1,253$7, 364

$1,676

256 Literature for Life: Inmates-Awarded $2,000

2017 Beginning Balance & RevenuesBeginning Balance $0Federal Grant Funding $2,000

2017 Expenditures

Library Materials

Balance

$2,000

$2,000

$2,000

$0

257 Strengthening Communities-Awarded $5,000


Beginning Balance

Federal Grant Funding

2017 Expenditures

Library Materials

Youth Program Sendees

($495)$5,000$4, 505

$785$3,720

Balance

$4, 505

$0

TRUST FUNDS

307 Friends of the Library Fund2017 Beginning Balance & Revenues

Beginning BalanceGifts

Balance

Balance

$20,554

2017 ExpendituresLibrary Materials

Library SuppliesComputer Supplies

Computer Equipment

Adult Services ProgamsYouth Services Programs

$20,554

$3,520$2,866

$590

$3,469

$4, 985$5, 124

$20,554

$0

399 Gifts & Memorial Fund


Beginning BalanceInterest

Gifts

Other Grants

KPL Foundation Grant

CVMIC Grant

2017 ExpendituresLibrary MaterialsLibrary SuppliesComputer EquipmentSoftware

Equipment

Marketing

$8,925

$55$1,885

$500

$8,887

$3, 630

$23, 882

$7,084$1, 161$2,974$1,656

$3, 630$629

$17,134

$6,748

2/22/2018

CONTINGENCY RESERVE FUNDS

501 Health Insurance Contingency Fund2017 Beginning Balance, Revenues,

& Fund Transfers

Beginning BalanceInterest

Miscellaneous Revenue

Transfer from General Fund

2017 Expenditures

Transfer to Strategic Plan Fund

$362, 972

$2, 774

$0$205,407$571,153

$150,000

Balance

PROJECT FUNDS

$150, 000

$421,153

701 Strategic Plan Action Fund2017 Beginning Balance, Revenues,

& Fund Transfers

Beginning Balance $38, 515

Interest $1,951

Transfer-Health Ins Contingency Fd $150,000

2017 Expenditures

Staff Development

Marketing

Technology

Community Outceach

Funding/Partnerships

Balance

$190, 466

$776$4,864

$0$19,765

$0$25,405

$165, 061


Ill

iLibrary Board Information Sheet

Agenda Item: 3.Subject: February BillsBackground:This list of bills includes routine and planned activity. Bills with 2018 journal dates of2/28/18 or before are included in the February 28, 2018 Budget Report. The followingbills are noteworthy:

Check #39081 $189, 597. 60 to City of Kenosha for the following:$4, 818. 14 Hardware$5,375.00 2016 Audit Fee$58, 064.43 October Health Insurance$57, 963. 51 November Health Insurance$58, 069.41 December Health Insurance$897. 11 March Life Insurance$4, 410. 00 Laptops-Friends of the Library

Recommended Action:Approve payment of February bills and receive and file this Library Board InformationSheet.

LVNDISB:FAP7UU

02/28/18 10:24

CHECK! VENDOR

KUNUSHA fUBLlC L1BRAKY

FEBRUARY 18 DISBURSEMENT JOURNAL

JRNL DATE CHECK DATE DESCRIPTION

fAtsi,

AMOUNT

03904'!0390450390460390470390480390490390500390510390520390530390540390550390560390570390580390590390600390610390620390630390640390650390660390670390680390690390700390710390720390730390740390750390760390770390^80390790390800390810390820390830390S4039085039086039087039088039089039090039091039092039093039094

1100022001802002502013402013402016022022023000234000224000294000404000945001195001345009606000176000526000596002556300026601666602296602308700698700988900038900138900368900'!389008'!890092890115890116890123900016500119890003100081200180200810201340201815202150300480400029400040400071400090400094500119500134

CITIES i VILLAGES MUTUAL

BAKER S TAYLORCHICAGO TRIBUNE COMPANYMIDWEST TAPE LLCMIDWEST TAPE LLCPARACLETE PRESS INC.

VALUE LINE PUBLISHING LLCCOMPLETE OFFICE OF WISCONSINBE ENERGIESTIME WARNER CABLE

VERIZON WIRELESSPRAIRIE SIDE TRUE VALUECINTAS CORPORATION

SOUTHPORT ENGINEERED SYSTEMSSTATE OF WISCONSINKENOSHA PUBLIC MUSEUMNETTIME SOLUTIONS

ACTION LOGISTICSUNIQUE MANAGEMENT SERVICESFRIENDS OF THE KENOSHA

KENOSHA CHESS ASSOCIATIONBROOKE BLOEDORN

NICK RAMSEY

MILWAUKEE PUBLIC LIBRARY-ILLUN PLATTEVILLE

LISA LANGSDORF

KAREN ROZZONIPATRICIA BAJABIR

CATHERINE JENSENMICHELLE S, EISENHAUERBARBARA BRATTIN

JAMES WASMUNDTJACOB BOWENJENNIFER MEIXELSPERGER

KIDS EXPOCINTAS CORPORATIONLISA LANGSDORF

CITY OF KENOSHABAKER & TAYLORINGRAM LIBRARY SERVICES INC.MIDWEST TAPE LLCRECORDED BOOKS, INC.USA TODAYFESTIVAL FOODS

TIME WARMER CABLEVERIZON WIRELESS

MENARDS - KENOSHAPARKSIDE TRUE VALUEPRAIRIE SIDE TRUE VALUE

CINTAS CORPORATIONSOUTHPORT ENGINEERED SYSTEMS

02/16/1802/16/1802/16/1802/16/1812/31/1702/16/1802/16/1802/16/1802/16/1802/16/1802/16/1812/31/1702/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/18

.

02/22/1812/31/1702/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/18

02/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/16/1802/22/1802/22/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/1S02/28/1802/28/1802/28/18

WORKERS COMP 1ST QTRLIBRARY MATERIALSLIBRARY MATERIALSHOOPLAHOOPLALIBRARY MATERIALSLIBRARY MATERIALS

PRINTER SUPPLIESELECTRIC/GASSOFTWAREDATA LINESBUILDING EQUIP MAINTFLOOR MAINTENANCEBUILDING EQUIP MAINTBUILDING EQUIP MAINTPROGRAMSTRATUSTIME-JAN.DELIVERYCOLLECTION AGENCY

BOOKSALE-CREDIT CARDPROGRAMPROGRAM

PROGRAMLOST BOOKLOST BOOK

LOCAL TRAVELCONFERENCELOCAL MILEAGELOCAL MILEAGELOCAL MILEAGELOCAL MILEAGE

LOCAL MILEAGELOCAL MILEAGELOCAL MILEAGE

KIDS EXPO FEEFLOOR MAINTENANCEPROGRAM SUPPLIES

DEC HEALTH INSLIBRARY MATERIALSLIBRARY MATERIALS

LIBRARY MATERIALSLIBRARY MATERIALS

LIBRARY MATERIALSYS PROGRAM SUPPLIESSOFTWAREINTERNET SERVICEBUILD EQUIP MAINTMAINTENANCE SUPPLIESBUILD EQUIP MAINTFLOOR MAINTENANCEBUILDING REPAIR

5, 735. 0018, 292. 50

520. 0010, 432. 42

4, 300, 0087, 44

545, 00345, 19

14, 636. 7416. 5480, 0270. 43

267. 623, 825. 45

50. 00125. 00425, 00

4, 057. 20554. 90344. 55

'15, 00100. 00400. 00

10, 9950. 008'). 7562, 4536, 0812. 6442. 5648. 6178. 3721. 6935. 59

150. 00')01, 1335. 52

189, 597, 609, 065. 10

98. 00678. 17

99, 00247, 90103. 1416. 5480. 02

205. 176. 56

32, 8844. 34

2, 901. 30

LVNDISB:FAP70002/28/18 10:24

KENOSHA PUBLIC LIBRARYFEBRUARY 18 DISBURSEMENT JOURNAL

CHECKt

039095039096039097039098039099039100039101

VENDOR

500135500215799999890003890088890117900002

NME

KENOSHA GROUNDS CAREGREATAMERICA FINANCIAL SVCS,KENOSHA PUBLIC LIBRARYLISA LANGSDORFJENNIFER FAITMEGAN HEINRICHJPMORGAN CHASE BANK NA

JRNL DATE

02/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/18

CHECK DATE

02/28/1802/28/1802/28/1802/28/1802/28/1802/28/1802/28/18

DESCRIPTION

SNOW REMOVALCOPIER LEASES

FEB PETTY CASHOUTREACH PROGRAMSLOCAL MILEAGELOCAL MILEAGEVARIOUS

GRAND TOTAL

PAGE

AMOUNT

13, 784, 001, 191, 37

66. 31242. 51

12, 3212. 59

17, 617. 85

302, 429. 05


»Board Information Sheet

Agenda Item: 4.Subject: Department Reports and StatisticsBackground:Attached are program and service statistics and a written report on department andlibrary-wide activities during February 2018.

Recommended Action:

Receive and file this Library Board Information Sheet and attachment.

Department Reports

Executive SummaryI have been selected as one often Core Recommendation Collaborators (CRCs) for the PublicLibrary System Redesign (PLSR) project. CRCs will work in partnership with the PLSR SteeringCommittee to develop recommendations for an overall structure for administrative, funding, andgovernance support for coordinated service models to libraries in Wisconsin. This is a six monthintense commitment to review all the work that has been done by multiple committees statewideand develop a framework solution. I am excited to represent Kenosha Public Library's interestsand bring my experience under other state models to the table as we craft a new vision forstatewide library support in Wisconsin.Jim Draeger, the State Preservation Officer at Wisconsin Historical Society, visited Simmons thismonth to advise KPL on a conservancy plan for Simmons Neighborhood Library. BecauseSimmons is on the National Register of Historic Places, WHS will work closely with us as weseek bids for an Historic Structure Review. (The cost of the review is funded in the 2018 CIP.)WHS will also assist us in matching funders for any conservation work recommended.Plans are coming together for our public programming partnership with Public Theater NYC andWisconsin Humanities Council on the theme of work. WHC's Working Lives Project offers anumber of speakers and discussion facilitators to complement the theater production set forOctober 2018.

We have submitted a $7, 500 grant request to the Kenosha Community Foundation to help fundour mini bookmobile. A number of staff viewed an available vehicle in Burlington this month tohelp us imagine the perfect vehicle to complement the big purple bus. Anne is writing a grantapplication to ALA to fund a summer high school student in an Inclusive Internship. Jen isreaching out to the Lions and Rotary Clubs for additional funding for the children's room.The Kenosha Public Library Foundation is working hard to prepare for the second annual galaevent on September 8th at the Simmons Library. Last year's inaugural event netted over $6, 000profit which helped fund the new interactive area in the children's room at SW. This year, the"ask" will be to "fill the mini bookmobile."

We received word that Kenosha's Bloomberg Mayor's Challenge grant application will not befunded this round. The Kenosha Bloomberg team is inspired by reading the 35 applications thatwere funded. Several members of the planning team, including KPL members, are determinedto meet year round and continue to develop innovative projects for potential funders on the city'sbehalf.

KPL will once again lead the coordination of summer parks activities for youth at Lincoln andRoosevelt parks as well as in the Wilson school neighborhood. Katharine Marks will beco-leader of the project. The Mayor has not hired the new position in his office yet that will takeon some of these responsibilities. We hope to get the programs planned and started, then handoff administration to that new position before the end of the summer.I will be out of the office from March 8 to March 26 with limited access to phone and emailservice. Lin Swartz-Truesdell will serve as Director in my absence.

Public Services- Ann Rasmussen

This month, Public Services staff finalized dates and events for our summer programming; lookfor an exciting season in the next edition of KPL's Insider publication. A popular and interactive4-part Data Privacy Staff Training workshop launched this month. Facilitating these sessions isan inaugural joint venture between staff in Public Services and our counterparts in TechnicalServices. The Digital Media Lab is nearing completion; training staff on production andpost-production software through a partnership with Gateway instructors is scheduled to beginin May. Searches for open librarian positions (part-time and full-time) continue in ADS, OS, andYFS.

Outreach Services- Jill Miatech

We wrapped up the early Winter 2018 Bookmobile & Pop Up Library schedule and arebeginning a new spring schedule on March 1st, featuring a new Pop Up Library site at SaxonyManor, and new Bookmobile sites at the Kenosha Montessori School, Kid's Castle, and Frank

Elementary CLC after school program. The Bookmobile was a hit at Downtown Kenosha's SnowDaze event, with 98 visitors to the bus.

Youth Services- Jen Fait

February saw the completion of KPL2 with the final pieces of furniture arriving at the end of themonth. Since its opening in mid-January, over 450 kids have participated in the self-directedactivities offered in the space. hteather Thompson, our Youth Programming Librarian, beganoffering kids yoga classes, after being certified to facilitate the Kidding Around Yoga curriculumin January. Early Literacy Specialist Lisa Rivers was accepted to and will be participating in theInclusive Services Institute, facilitated by the Public Library Development Team of Wisconsin'sDepartment of Public Instruction, which will focus on topics of equity, social justice, and findingways to make public libraries more inclusive for all. Youth and Family Services is currentlyrecruiting for the new position of Early Literacy Librarian; this position will focus on increasingour outreach efforts to early childhood institutions throughout the community and on supportingkindergarten readiness as part of the Building Our Future initiative.

Adult and Digital Services- Shannon UrbanDuring the month of February, ADS began Big Read programming for Station Eleven. So far,KPL staff have offered 11 programs, including book discussions, movie screenings, escaperooms, a travelogue and a game night. There are 5 more KPL programs scheduled in Marchbefore the big Read ends on March 14. Our other programming theme in February was BlackHistory month. Along with our participation in the African-American Read-ln, we provided abook discussion, a movie screening, and a focus on music. A Jazz quartet performed on theSimmons mezzanine and a Hip-Hop Showcase took place at Northside and Uptown.

Computer and Network Services- Lin Swartz-TruesdellComputer and Network Services (CNS) staff continue to handle the daily network tasks as wellas help desk calls from Library staff. The last few months these System Administrators haveworked to update the networking infrastructure within our buildings to help carry the increasedbandwidth we are getting with the Dark Fiber Project of 2017. In the last month staff haveworked with TDS to install new phones at all our locations that are now running on our dark fibernetwork instead of leased lines from TDS. This change should see large savings in our monthlyphone charges. Another big project that should wrap up in the next month or so, is theimplementation of a WiFi printing solution called PrinterOn. PrinterOn will be available at thefour KPL Neighborhood Libraries, as well at the two locations of the Community Library and wasfunded by the 2017-2018 LSTA grant.

Buildings and Grounds- Walter FreitagThe creation station is completed now along with the Media lab. It will be open as soon as theycomplete the format for daily use.We have scheduled LED light installation planning and will begin on the Northside. It will takeabout a month and a half to complete.We supported the book sale at the Northside and the voting in North and South for the elections.We did some planning and got quotes to add more electrical to the Southwest library. All circuitbanks were full. We did some wiring in advance of the installation to put to use in areas we havebeen tripping breakers. We had three meetings this month to discuss future plans for theteen/children's space.I started getting quotes for fencing for Southwest. Hopefully we will have proposals returned thethird week of March. I've also spoken with Tom Nordloh to start projecting a start date for theuptown stairs.Carpet cleaning at Simmons and Southwest is currently scheduled. We also added safetystripes to the reference stairs at Simmons.

HR and Staff Training- Michelle EisenhauerWith the creation of the Communications Specialist position, the responsibility of liaison to theFriends of the Kenosha Public Library has transitioned to Brandi Cummings from the Head ofAdministrative Services position. Michelle worked with Brandi to acquaint her with the tasksrelated to book sales, meetings, and other Friends related tasks in preparation for the Februarybook sale. Despite snowy weather all three days, the book sale February 9-11 at NorthsideLibrary was very successful. The sale grossed $2,931.41 and went very smoothly, despitesome board and leadership changes internally within the Friends. All remaining books werepacked up and taken by Better World Books. The next sale is scheduled for June 8-10 atSouthwest Library.

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Teen Attendance

Tech Classes

Tech Attendance

Total ProgramsTotal Attendance

January224

1073

2996,913

February167

6

124

3057, 311

YTD 2018391

16197

60414, 224

YTD 2017190

28107

3069,952

Change [Change %2011

-12901

29814,2721

106%

-43%84%

97%43%

REFERENCE'

Adult reference questionsTech helpAdult readers advisory questionsAdult directional questionsOne-on-one / Reserve-A-Librarian sessiolTOTAL CONTACTS

Children's reference questionsChildren's readers advisory questionsChildren's directional questionsTech helpTOTAL CONTACTS

Young Adult reference questionsYoung Adult RA questionsYoung Adult directional questionsTech helpTOTAL CONTACTS

TOTAL CONTACTS - ALL T«'PES

5, 159464256496

6

6,381

51635

10450

705

106173154

208

7, 294

5, 083459277610

186, 447

636107

7374

890

1658

2764

264

7, 601

10, 242923533

1, 10624

12,828

1, 152142177124

1, 595

_2712558

118472

14, 895

10,0481, 531

5901,638

9313, 900

792117119106

1, 134

255195198

423

15,457

194-608

-57-532

-69-1,072

360255818

461

166

7

2049

-562

2%-40%-10%-32%-74%

-8%

45%21%49%17%41%

6%32%14%20%12%

-4%

COMMUNITC ENGAGEMENT/ OUTREACHttprogram partnerships (co-sponsored, ai|# volunteers

volunteer hours

Sbookmobile stops

19109584

167

4688

3517

141172

1221

227206

23-4

-86-34

192%-19%-38%-17%

ttdeposit collections in program

#home delivery/deposit collection visits#home delivery/deposit checkouts#home delivery patrons in programttlobby stops#lobby stop visitorsSlobby stop checkouts

MEETING ROOM USESW PublicSW staffNS PublicNS staff

SW Study RoomsNS Study RoomsSl Study RoomTOTAL

STAFF TRAIN INGstaff training hours completed#inside training eventsftoutside training events

MARKETINGWeekly Newsletter RecipientsWeekly Newsletter Open Rate %Weekly Newsletter Click Through Rate °AFacebook Followers

Facebook Monthly ReachKPL Instagram FollowersKPL Instagram Monthly ReachKPLTeens Instagram Followers

January

10

41291

2823

291718

140208712

17597

1

532

2191241

27, 01516, 408

4202, 866

568,803340

1,58676

February

10

47312

3224

256731

133209133

174104

3

558

2446

21

26, 98610, 347

1882, 916

21,820366

1, 01180

YTD 2018

2018 Month20

88603

6047

5471, 449

27340

17845

349201

4

1, 090

4631862

0

39. 00%2%

2,916590,623

3662, 597

80

YTD 2017

2017 Month8

36296

300

0

0

28444

14824

333218

111, 051

27511

85

55, 269

2,550

Change

12

52307

3047

5471,449

-11-4302116

-17-739

1887

-23

-55, 269

366

Change %

150%

144%104%100%

#DIV/0!#DIV/0!#DIV/0!

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5%-8%

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68%64%

-27%

-100%

14%

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Ill"

Board Information Sheet

Agenda Item: 5.Subject: Request to close Southwest Public Parking Lot for a Summer ReadingProgram Kick-off EventBackground:Combined library staff are requesting use of the Southwest Library public parking lot inits entirety for the Summer Reading Program kick-off event Friday June 1, 2018. Thepublic parking lot will be inaccessible on this date. Visitors will have access to the staffparking lot.

Recommended Action:

Approve the closing of the Southwest Library public parking lot on Friday June 1, 2018for the Summer Reading kick-off event and receive and file this Library BoardInformation Sheet.

March 13, 2018 Board Meeting Agenda Item: 6.a.

i w

lliLibrary Board Information Sheet

Agenda Item: 6.a.Subject: From Personnel and Finance CommitteeBackground:The Finance and Personnel Committee Chair will report on the Library Director'sPerformance Appraisal.

Recommended Action:

Receive and file this Library Board Information Sheet.


IllIhLibrary Board Information Sheet

Agenda Item: 7.Subject: Appointment to the KPL Foundation BoardBackground:Per Foundation by-laws three Directors on the KPL Foundation Board are appointed bythe KPL Board President and ratified by the KPL Board. With the resignation of KarinSconzert from the KPL Board, one position is now vacant.

Recommended Action:

Appoint a member of the Library Board to serve as a crossover member to the LibraryFoundation.

KPL Board of Trustees Committee Referral Status as of March 13, 2018

Nominating Committee

Month Referred Issue Report Back to Board byFebruary 2018 2018 Upcoming Board Positions May 2018

Building and Grounds Committee

Month Referred Issue Report Back to Board byJanuary 2018 Simmons Consen/ancy Plan June 2018

Finance/Personnel Committee

Month Referred Issue Report Back to Board byJanuary 2018 Director's Performance Appraisal Late February 2018

3/13/2018

enosha /^kenosha · kenosha public library, 812 56th street, kenosha wisconsin 53140 | t:...

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