Enhanced Resource Sharing in R&D Environment : CSIR –NAL Initiative

Dr. Poornima NarayanaHead, Information Center for Aerospace S&T (ICAST)

CSIR-National Aerospace Laboratories (NAL)Bangalore -560017 INDIA

DRDO Training/Workshop during 3rd-7th December 2012, CEPTAM Bangalore

IntroductionThe so-called ‘Information Revolution’ has made Libraries around the world to adopt new philosophies and technologies for information dissemination and also reduce the cost of information. Maintaining the dept and depths of collection of a single greatest challenge confronting libraries, be it, academic, special, national or public, Libraries have realized that although they are well funded, it is difficult to acquire all the materials needed by the clientele. In fact partnership and cooperation in local, national and international have become enviable for all libraries. In achieving resource sharing/library cooperation is through the establishment of consortium over networks.

Resource Sharing

Resource sharing is a mode of library operation whereby all or part of the library functions are shared in common among several libraries, as the goal of resource sharing is to maximize the availability of materials and services at the minimum expense. Library resources comprise manpower material, function, method and services. Resource sharing encompasses information, bibliographical and textual database, cooperative acquisition, cataloguing, manpower, equipment, expertise and services. Resource sharing via network implies automation, data communication and effective cooperation

INFORMATION CENTRE/ LIBRARY

K

LIB 1 LIB 2 LIB 3 LIB n

RESOURCE SHARING/ LIBRARY COOPERATION

LIBRARY CONSORTIUM

LAN /MAN /WAN

INTERNET

Library Group of Libraries Resource Sharing (Library Cooperation) Consortium User

Similar DisciplineGeographical Location

Broad Interest

Resource Sharing

Phases Of Development• First phase: several libraries come together for the

mutual benefit of the respective users – Library Cooperation/ Resource sharing …

• Second phase: Libraries are linked together with the help of ICT

– Library Network

• Third phase: Libraries come together to acquire and share e-resources

– Library Consortium

Need for Resource Sharing Proliferation of literature in each and every field of knowledge; Multiplicity of documents in different subjects, languages and formats; Development of new subjects and subject specialization; Increase of reading community and information seekers; Diversity of user groups and their information needs; Demand of pinpointed, exhaustive and expeditious information

services; Increased access to information and services at existing cost; Access to existing information and services at less cost; Increase in Quantity/Cost; Demand for expertise and rare documents; Space constraint; Budget constraint Publisher’s Monopoly Bundling/Boqueting of journal titles

Objectives of Resource Sharing Optimization of information resources through

shared cataloguing, ILL services, collection development and avoiding duplication.

Pooled resources can help to arrange greater resource centers.

Document selection. Provide, through cooperative acquisition by

voluntary organization, materials beyond the reach of individual libraries.

Areas of Resource Sharing Inter-library loanCooperative acquisitionSpecialized purchasing programsCentralized processingShared CataloguingSharing of bibliographical dataCentralized periodical collection for loan purposesCooperative microfilmingPreparation and maintenance of union catalogue and

union list of serialsExchange of publicationsExchange of expertise.

CHANGES IN ENVIRONMENT• In the first phase the documents were only in printed

format and the stress was on use through inter-library lending – postal, personal, photocopies….

• In the second phase too documents were mainly in printed format, apart from CD/DVD/Microforms. Bibliographical databases of the holdings of all the libraries could be accessed from any library and required documents could be procured through document delivery service via Electronic Mail

• In the third phase the documents are mainly in digital format which can be accessed directly by the users of any library remotely through Networks

Resource Sharing Through Networks

In the past two decades, information technology has made significant progress. The current state of information handling is indeed sufficient to support and encourage the sharing of resources among libraries. The pace of technological improvement shows no signs of abatement and libraries will find it rewarding to explore the realm of networking possibilities that this new technology makes feasible. Especially, the present decade has seen a greatly renewed interest in library cooperation and mutual benefits, prominently at national and international levels.

Resource Sharing Through NetworksCharacteristics Two or more libraries with a common desire and goals; Two way communication system for free flow of information from one source to another;

Objectives Centralize the information processing system; and Reduce communication gap among libraries.

Resource Sharing Through NetworksAdvantages

Bibliographic literature explosion controlling Avoiding duplication Improving the mobility of data Flow of information among special information centres Internet and other local and national networks have facilitated

resource sharing E-resources have further facilitated information exchange Advent of ICT has opened up new opportunities for greater

cooperation among libraries Emergence of Library Consortia is a promising development for

Resource Sharing

LIBRARY CONSORTIA• Consortium literally means “temporary cooperation of several

powers or large interests to effect some common purpose”

• Library consortium is “a group of libraries that agree to pool their resources by allowing the user of each institution some type of access to resources of all other institutions”

• “It is a community of value creating entities, generating value through an aggregation of library units within and across organizations”

Union Catalogue• Union catalog is a combined library catalog describing

the collections of a number of libraries. Union catalogs have been created in a range of media, including book format, serials and more recently, networked electronic databases. Print union catalogs are typically arranged by title, author or subject (often employing a controlled vocabulary); electronic versions typically support keyword and Boolean queries.

• Union catalogs are useful to librarians, as they assist in locating and requesting materials from other libraries through interlibrary loan service.

Union Catalogues: Few Examples• WorldCat (OCLC USA)• OhioLink• SunCat (Serials Union Catalogue, UK)• ECLAS (European Commission Libraries Catalogue) • Library & Archives (National Union catalogue of Canada)• ProQuest Serials Solutions Ulrich's(TM)Serials• NUCSSI (National union catalogue of Scientific serials in

ndia)• LOCKSS (Lots of Copies Kept Stuff safe)• CLOCKSS (Controlled “-” )

Worldcat (OCLC)

LOCKSS & CLOCKSS• The LOCKSS Program, based at Stanford University Libraries,

provides libraries and publishers with award-winning, low-cost, open source digital preservation tools to preserve and provide access to persistent and authoritative digital content.

• CLOCKSS (Controlled LOCKSS) is a not for profit joint venture between the world’s leading scholarly publishers and research libraries whose mission is to build a sustainable, geographically distributed dark archive with which to ensure the long-term survival of Web-based scholarly publications for the benefit of the greater global research community.

CSIR-DST Consortium: National Knowledge Resource Consortium (NKRC)

• Evolution of CSIR Consortium in 2002: 38 CSIR Laboratories

• Initial Access to > 1500 Elsevier Journals, later discontinued,

• Access to E –Resources: >4000 e journals from 14 publishers; Databases; Standards, Patents..

• Joining of DST Laboratories (9) in 2009• CSIR-DST Consortium christened as ‘NKRC’ in 2010…

NKRC Structure

CSIR Laboratories DST Laboratories

CSIR-AMPRI

CSIR-CECRI

CSIR-CGCRI

CSIR-CIMFR

CSIR-CLRI

CSIR-CSMCRI

CSIR-IHBT

CSIR-IIIM

CSIR-NCL

CSIR-NEIST

CSIR-IGIB

CSIR-C-MAACS

CSIR-IICB

CSIR-IMTECH

CSIR-NAL

CSIR-NEERI

CSIR-NML

CSIR-CDRI

CSIR-NIO

CSIR-IICT

CSIR-IIP

CSIR-NIIST

CSIR-NISCAIR

Ministry of S & T

RRI

JNCAR

Bose Institute

IIA

IACS

ARCI

ARI

ARIES

BSIP

CLCR

IAS

IASST

IIGM

INAE

INSA

ISCA

NABL

NASI

SCTIMST

SNBNCBS

TIFAC

Vigyan Prasar

WIHG

NKRC Consortia Resources

E- Journals(10000+ from 28 publishers)

Web of Science(1986-2012)

Bibliographic Databases

Standards

Patents

Domain wise access of

Need for sharing of NKRC Resources• Journal crisis• Price Escalation • Budget shrinkage• Scattered information availability• JCCC?• Pool up of resources under single umbrella• Bundling of titles• Publishers’ Monopoly….

UNION CATALOGUE OF CSIR-DST JOURNAL HOLDINGS

CSIR-DST Serial Holdings system

Serial Holdings list• Print • Electronic• NKRC

CSIR Laboratories

DST Laboratories

CSIR-NAL UCAT Server

Data Standardization

Serial Details• Journal Title • Vol, Iss, Year• Coverage• Print/Electronic

Automated Email request for corresponding

Laboratory for Full text

Full text• Email (Soft copy)• Post (Hardcopy)• FAX

Usage Log• Requester Details• Requested lab

E-JournalPortal

New arrivals/publications

News Clippings

Library Catalogue

Databases

E-Books

Patents/Reports/Standards

Union Catalogs

Repositories

CSIR-NAL Initiatives

UCAT of CSIR & DST

UCAT of Aerospace Laboratories

Data Standardisation

Serials Data• Access file • Excel file• Text file• ILMS specific file

CSIR Laboratories

DST Laboratories

CSIR-NAL UCAT Server

CSIR-NAL UCAT Standardization

Module

UCAT of CSIR & DST

Access http://www.icast.org.in/ucat/csirjg.htm

Union Catalog of serials subscribed by CSIR & DST Labs/Institutions

Web based tool with an automated interlibrary Loan (ILL) request application

A collection of “holdings” list of SERIALS of CSIR & DST laboratories (Both Print & Online)

UCAT of Aerospace Laboratories

Access http://www.icast.org.in/ucat/aerolibjg.htm

Union Catalog of serials subscribed by Aerospace Laboratories of India National Aerospace Laboratories (NAL) Gas Turbine Research Establishment (GTRE) Indian Institute of Astrophysics Indian institute of Karaghpur (Aero)

Web based tool with an automated interlibrary Loan (ILL) request application

A collection of “holdings” list of SERIALS of Aerospace Laboratories (Both Print & Online)

Challenges encountered• Data collection (delay in getting the lists)

• Frequent Updation – Addition/Deletion of titles, contact Personnel

• Data Format- variety of file formats

• Compatibility

• Response time of Article delivery

Technology Platform

• Hardware– HP Proliant ML 150 G3– Processor: Dual Core Intel Xeon 5000 sequence processor– RAM 1GB– HDD 250 GB

• Software– Operating system: Linux RHEL 5.– Back end: MySQL V 5.– Server: Apache.– Scripting languages: PHP, HTML.– Mail server

Knowledge Base• Participating Laboratories– CSIR Laboratories: 34– DST Laboratories: 9

• Resources– Print– Electronic– NKRC resources

• Number of Records– Total number of Records : 44345– Total number of Unique titles: 29204

Functionalities• Information Retrieval– Browse• Laboratory wise• Journal Title wise

– Search• Journal title

• Article Request– Automated E-mail

• ILL requests details for each Laboratories

Browse by Title…

Browse by Title…

Browse by Lab… (CSIR -DST)

Browse by Lab… (Aerospace)

Search by Title…

ILL request form…

ILL request details…

Union Catalog of CSIR & DST : A Case study

Statistics…

Labs/Institutions No of records Labs/Institutions No of records

AMPRI 284 NEERI 374CCMB/IICT 1323 NEIST 1272CDRI 825 NGRI 573CECRI 329 NIIST 614CEERI 738 NIO 1151CFTRI 1457 NISCAIR 13798CGCRI 645 NISTADS 290CIMAP 64 NML 996CLRI 721 NPL 1619CMERI 1443 SERC 392CRRI 793 URDIP 49CSIO 616 ARCI 55CSIR-HQ 77 ARI 478CSIR-M 382 ARIES 100CSMCRI 918 BOSE INST 703IGIB 52 CLCR 18IICB 389 IASST 142IMMT 297 IIAP 154IITR 432 IIG 177NAL 1400 JNCASR 265NBRI 1097 RRI 509NCL 1581 SCTIMST 615

Total 44345

Union Catalog of CSIR & DST : A Case study

Statistics…

NAL NISCAIR NCL NPL CSMCRI IICT, CCMB

SERC NIO NBRI CDRI0

20

40

60

80

100

120

ILL requests (2011-12) – Top 10 Labs/Inst.

2011 (318) 2012 (197)0

50

100

150

200

250

300

350

ILL requests

Future Plans…

• To achieve 100% coverage by including remaining labs/institutions collection.

• Providing user interface for data correction/addition to all the participating labs/institutions.

• Integrating a statistics module• Incorporate additional features viz., advanced search facility,

RESOURCE SHARING• Resource sharing does not merely mean

mutual sharing of information sources among libraries

• It will mean utilizing information resources of one library for generating services of another library

• Information Resources and Library Resources are not synonymous

• Library Resources may include other resources, besides information resources, like staff and equipment

Acknowledgement

• DRDO: DESIDOC and INMAS• Dr. Rajeev Vij• Director, CSIR-NAL• Ms. S Jayashree, Scientist, ICAST, CSIR-NAL• Sri B S Shivaram, -”- -” -

THANK YOUANY QUESTIONS??

Union Catalog of CSIR & DST : A Case study

Future Plans…

• To achieve 100% coverage by including remaining labs/institutions collection.

• Providing user interface for data correction/addition to all the participating labs/institutions.

• Integrating a statistics module.

INDIAN LIBRARY CONSORTIA• Library consortia have been Operating throughout the

world• Several consortia have come up in India too: – Forum for Resource Sharing in Astronomy and Astrophysics (FORSA) – Indian National Digital Library in Science & Technology (INDEST) – INFONET Project of UGC – Health Sciences Library & Information Network (HELINET) – CSIR -DST E-Resources Consortium (NKRC) – DAE Library Consortium – IIM Library Consortium - DRDO consortium………

Conclusion

Usage Statistics

ELPUB 2006, the 10th International Conference on Electronic Publishing, 14-16 June 2006, Bansko, Bulgaria

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