english ( mpk-4009 )
DESCRIPTION
13/14 Semester 1. English ( MPK-4009 ). Instructor: Rama Oktavian Email: [email protected] Office Hr.: M.13-15, T. 13-15, W. 13-15, Th. 1-15, F. 13-15. Writing formal email. What is it?. - PowerPoint PPT PresentationTRANSCRIPT
English(MPK-4009)
13/14 Semester 1
Instructor: Rama OktavianEmail: [email protected] Hr.: M.13-15, T. 13-15, W. 13-15, Th. 1-15, F. 13-15
Writing formal email
What is it?
Although emails are often seen as less formal than printed
letters, you cannot afford to let your language appear to be
informal.
I will add a high level of professionalism to your English emails
since in academic world, you should try to appear more formal,
not too casual
Writing formal email
How to write formal e-mails
1. Use a neutral e-mail address
2. Write an effective subject line – to catch reader’s attention
3. Begin with a greeting
Depending on the formality of the relationship
Dear Mr. Fox, Hello Monica
To Whom It May Concern
Writing formal email
How to write formal e-mails
4. Introduce yourself in the first paragraph (if necessary)
My name is Earl Rivers. I'm contacting you to apply for the
administrative assistant position listed on CareerXYZ.com.
My name is Arlene Rivers. I am writing about the traffic citation I
received on December 31, 2009. I obtained your e-mail
address for the Westchester County Clerk website.
Writing formal email
How to write formal e-mails
5. State your purpose
If you are initiating the communication make it clear early in the
Keep sentences short and clear
I‘m writing to enquire about…
Writing formal email
How to write formal e-mails
Keep it short and to the point
Eliminate all the information that is not necessary
State the most relevant and interesting information first – people are busy
Short paragraphs (3-5 sentences)
Writing formal email
How to write formal e-mails
End with a closing
Thank again
Refer to future contact
Closing line: Best regards, Sincerely
Add your contact details
Proofread for typos and mistakes
"Thank you for your patience and cooperation." or "Thank you for your consideration.”
Writing formal email
How to write formal e-mails
Automatic signature
Writing formal email
Key Phrases I
Name• Dear Mr/Mrs/Ms Chen
• Dear Eva
• Hi/Hello Melissa
• John, … (or no name at all)
Writing formal email
Key Phrases II
Reason for email• We are writing to inform you
that …
• Just a short note to let you know that …
• I’m writing about …
• I am writing with regard to …
• Please note that …
Writing formal email
Key Phrases III
Requests• I’d be grateful if you could …
• Please could you …
• Could you …
• Can I have …
• I wonder if you could …
• Do you think I could have …
