engimach 19 final manual international€¦ · neighboring stalls must not exeed 10 feet ... no...

Gold Sponsor Silver Sponsor

RR

www.silasers.com

EXHIBITOR’SMANUAL

Gold Sponsor

RR

www.silasers.com

EXHIBITOR’S MANUAL

Yours Sincerely,

Kamlesh GohilChairman & Managing DirectorK AND D COMMUNICATION LIMITED

FOREWORD

Dear Exhibitors,We value your participation in ENGIMACH 2019 and would like it to be smooth and profitable. This manual is designed to simplify your preparations for the event.

The Exhibitor's manual has been prepared to provide you with not only the essential information and guidance with all aspects of the physical preparation and onsite management of your stand, but also other additional resources and information details that you may need.

We strongly recommend that you read the entire text to make the best use of this manual. Please fill up and return the same before stipulated date.

ENGIMACH 2019 2

Exhibition Timings:

Business Hours : 10:00 a.m. to 04:30 p.m.

General Hours : 04:30 p.m. to 06.30 p.m.

Exhibitors Timing : 09:00 a.m. to 07:00 p.m.

Last Day Exhibitors Timing : 09:00 a.m. to 06:00 p.m.

Last Day Visitors Timing : 10:00 a.m. to 04:30 p.m.

IMPORTANT INFORMATION

Exhibition: ENGIMACH 2019

Venue: Exhibition Centre, Helipad Ground,

Gandhinagar, Gujarat, India.

Dates: 4th to 8th December, 2019

ELECTRIC AGENCY

S. P. ELECTRICAL30, Vashisth Nagar Society, Old Bhaduat Nagar,Nr. Yamunajini Haveli, Isanpur Road, Maninagar,Ahmedabad - 380009, Gujarat, IndiaContact Person : Mr. Nimesh Bhavsar E-mail : [email protected]

OFFICIAL SERVICE PROVIDERS

CARRIER & FORWARDING AGENTS

R. E. ROGERS INDIA PVT. LTD.510 / 511, Midas, Sahar Plaza Complex, M. V. Road, Andheri (E), Mumbai- 400 059, IndiaContact Person: Mr. Sudhir Dhavan Mobile : +91-99207 28175Phone : +91- 22- 2820 3845 - 3088 0309

Email : [email protected]

ORGANISER :

ORIENT MARINE LINES PVT. LTD.2 Floor, 49, Rani Jhansi Road, New Delhi-110055

Contact Person: Mr. Prabodh KulkarniMobile : +91-9350739829Phone : +91-11-23670995, 23543111, 23514055

Email : [email protected], [email protected]

MORE DETAILS PAGE-27

4 8 DECEMBER, 2019

K AND D COMMUNICATION LIMITED

206, 2nd Floor, Harmony Icon, Near Baghban Party Plot, Thaltej-Hebatpur Road, Thaltej, Ahmedabad – 380059, Gujarat, INDIA

Phone: +91-9909041613, 9909041618 Email : [email protected], [email protected] | URL.: www.kdclglobal.com

UTILITY & SERVICES

K AND D COMMUNICATION LIMITED

Phone: +91-9909041613, 9909041618 Email : [email protected], [email protected] URL.: www.kdclglobal.com

ENGIMACH 2019 3

4 8 DECEMBER, 2019

ENGIMACH 2019 4

Mr. Kamlesh GohilChairman & Managing DirectorK AND D Communication Ltd.

Ms. Dhara GohilDirectorK AND D Communication Ltd.

Mr. Prashant GohilM: +91 - 95588 10572

Mr. Jagdish BarotM: +91 - 98985 55228

Mr. Snehal VasavaM: +91 - 78788 79339

Mr. Rohit PatelM: +91 - 81282 55251

Mr. Amit MistryM: +91 - 98250 83530

GUJARAT

Mr. Barindrasinh JhalaM: +91 - 93288 99503

Mr. Prashant MaheriyaM: +91 - 90332 85638

Mr. Vyomesh PandyaM: +91 - 95101 86950

M: +91 - 97611 10090

SOUTH INDIA

TEAM ENGIMACH

NORTH INDIA

Mr. Mangalesh KumarM: +91 - 9724720601

Mr. Rajat GoyalM: +91 - 9871034516

Mr. Abhishek PandeyM: +91 - 88606 88861

Mr. Shyama PathakM: +91 - 82383 63787

Mr. Kunwar Chandan

ADMINISTRATION

COMFAST

Mr. Ritesh ShahM: +91 - 93282 49374

INTERNATIONAL

Mr. Rajesh ParmarM: +91 - 98795 66567

MAHARASHTRA

Mr. Dewang Shah

M: +91 - 98690 25868

Mr. Tarique AnsariM: +91 - 80976 38274

Mr. Akshay ChavdaM: +91 - 90161 35466

Ms. Dhara BakraniyaM: +91 - 99090 41613

Mr. Nilesh ChauhanM: +91 - 98797 54570

To,

K AND D Communication Limited

206, 2nd Floor, Harmony Icon, Near Baghban Party Plot,

Thaltej-Hebatpur Road, Thaltej, Ahmedabad – 380059, Gujarat, INDIA

Phone: +91-9909041613, 9909041618 | URL.: www.kdclglobal.com

NAME OF THE CONTACT PERSON FOR THE EXHIBITION :

DESIGNATION :

NAME OF THE EXHIBITING COMPANY :

ADDRESS :

TELEPHONE :

FAX :

E-MAIL :

COMPANY STAMP :

SIGNATURE AND DATE :

RECEIPT OF THE EXHIBITOR’S MANUAL ACKNOWLEDGMENT

UPON RECEIPT OF THE MANUAL PLEASE TEAR THIS PAGE OFF IMMEDIATELY, FILL AND RETURN IT BY

Email:- [email protected], [email protected].

4 8 DECEMBER, 2019

ENGIMACH 2019 5

4 8 DECEMBER, 2019

Welcome to ENGIMACH 2019

3rd December, 2019

2019.

Email : [email protected], [email protected] | URL.: www.kdclglobal.com

ENGIMACH 2019 6

To,




Phone: +91-9909041613, 9909041618 |


ENGIMACH 2019.

8th December

4-5-6-7-8 December, 2019

2 ENGIMACH 2019 7

Exhibitor's staff badges must be requisitioned in advance vide Form 3 and collected from the organisers' site ofce at the time of possession of stand. 3 nos. of exhibitor badges will be provided per 9 sq. mtr. Additional badges for exhibitors would be charged at US$ 10 each.

Car Entry:

For vehicle bound exhibitor car parking is provided outside. Two parking passes will be provided to each exhibitor per stall.

The Organisers reserve the right to refuse allotment of stand to any applicant or to change the stand location allotted to any exhibitor before full paayment is made, without assigning any reason. Even after full payment is made by an exhibitor, the Organisers reserve the right to change the stand location of any exhibitor due to changes in oor plan considered necessary by the organizers.

In case of cancellation or withdrawal from participation or non occupation of the stand by any exhibitor, money paid by them will be forfeited.

Allotment of Stands:

Imported Exhibits/ Foreign Principals:As per the directives of India Trade Promotion Organisation, the nodal agency attached to Ministry of commerce, Govt. of India, which approves all International Exhibitions, duty-free import facility (Under ATA Carnet or Re-Export Bond Supported by bank Guarantee) is available to only foreign exhibitors who have paid participation charges in foreign exchange at the rates applicable to foreign exhibitors. Indian exhibitors interested in displaying exhibits imported from foreign principals, must ensure that each of their foreign principals register as an exhibitor with ENGIMACH 2019 and reserve appropriate space (min. 9 Sq.m.) for which payment will be made in US$. At the request of Indian exhibitor and foreign principals, an integrated stand with their combined space will be provided.

Withdrawal from Participation:

Section 4

(Form 3)

2 ENGIMACH 2019 8

US $ 200

US $ 2000.

* Additional badges for exhibitor would be charged US $ 10 each.

* Any Additional requirement will be charged additionally.

outside the stand. Grouting / Digging in oors or walls are prohibited.

All items supplied under Shell Scheme Package and additional items supplied by our ofcial contractors are only on hire basis and exhibitors are required to hand them over back to the contractors at the end of exhibition in good order and condition. Any damage or loss of these items will have to be compensated by the exhibitors to the contractors.

No rebate will be allowed to exhibitors if any item under Shell Scheme is not availed by exhibitors.

Section 5

Regulation for Stand Design

BARE SPACE

EXHIBITORS WITH BARE SPACE

GUIDE LINES FOR STALL DESIGN APPROVAL

In case any construction guidelines are violated, the Organizer will take corrective measures at the risk and the cost of exhibitors. Charges for such modifications will have to be borned and paid by the exhibitor before the closure of the exhibition.

Bare Space Entitlement: Exhibitor is entitled to the following

* 4 Exhibitor Badges (per 36 sq. mtr.) (Form 3)

* Two Car Passes per participant

* Additional badges for exhibitor would be charged at US $ 10 each.

* Any Additional requirement will be charged additionally.

2 ENGIMACH 2019 9

Stand Designer need to carry authority letter from the Participation company for taking possession, & thecontact detail of concerned agency in charge All stall designing agency should maintain the timings & discipline as per the guideline of exhibition management team at the site.

Exhibitors will have to submit their stall drawing and to scale mock-up, complete with details of exhibits,

Electricity, telephone and other installations and elevation for approval of the Organizer before 15th November

2019. If exhibitor fails to submit the same before deadline, the exhibitor will have to pay a penalty of US $ 15

per week after 16th November 2019..

For bare space stall designing maximum permissible height is 12 feet & the sharing wall with the neighboring stalls must not exeed 10 feet (3 meters).

Exhibits must be placed at least 1 meter away from the boundary of the open sides of the stand. No part of the exhibit should project out of the stand boundaries even when the exhibits are demonstrated.

No fabrication or construction work in any medium will be allowed to be executed within the hall (Exhibition Site). Only ready made/ prefabricated structures/ components/ items will be allowed to be installed in the stand area. No Part of the hall will be allowed to be used as workshop space for production of exhibition/ display requirements. Exhibitors are to have their jobs executed and well nished at their own outside places and bring them in only for installation/ display in permitted areas in the halls.

Note:

2 ENGIMACH 2019 10

Section 7

6

(Form 8)

(Form 9)

(Form 7)

It is essential to inform your power requirements (3 phase power) to the organisers by 15th November 2019,

15th November 2019.

15th November 2019.

Please submit the Form by15 th November 2019.

Organizer will arrange for general security of the halls. Exhibitors with valuable materials & machines are advised to deploy

Personnel from th approved security agency. Exhibitors are requested to co-operative by paying the greatest attention to

materials, good, and articles belonging to them that are kept in the aisles, which will be emptied by the official agency during

the night.

To,




Phone: +91-9909041613, 9909041618 |


2 ENGIMACH 2019 11

Section 8

(Form 4)

1st December 20192nd December 2019

3rd December 2019.

3rd December 2019.

3rd December 2019.

2 ENGIMACH 2019 12

Fire Safety Norms Before / During / After Exhibition Days :

1. Use of Flame Retardant Low Smoke ( FRLS ) Cables is must by Booth Designer / Exhibitor.

2. Size of Flame Retardant Low Smoke ( FRLS ) Cable : 1 Sq. mm is must.

3. FRLS Cable must be use in 3 Pin Socket which can connect to Power Socket in the booth provided by Organizer.

4. All power circuits must include a protective conductor linked to the grounding terminal of the stand's electrical cabinet.

Exhibitor has to take care of any emergency of FIRE which can occur due to Electric Short Circuit in their Booth & exhibitor is the

responsible for this.

Section 9

4 8 DECEMBER, 2019

2 ENGIMACH 2019 13

Section 10

To,




Phone: +91-9909041613, 9909041618 |


8th December 2019.9th December 2019.

7th December 2019.

4 8 DECEMBER, 2019

2 ENGIMACH 2019 14

Section 11

4 8 DECEMBER, 2019

2 ENGIMACH 2019 15

IMPORTANT DOCUMENTS:

We further request you to kindly advise your stall designer/fabricators to bring along the following documents

at the time of taking stall possession:

1) Letter from the company authorizing them as the official stall designer

2) 2 Passport Size Photographs of the workers working in the stall

3) Photo ID Proof of the workers working in the stall

4) Letter from the Stall Designing Company (on company letterhead) with details of Workers with name,

address and contact number .

5) Working Hours at the Exhibition Site: Morning 9 am to Evening 8 pm

Note: Workers will not be allowed to work at the Exhibition Site after 8 pm and during night hours.

Exhibitors : Need to take care of their valuable belongings like “Passport - Laptop - Mobile - Money ....etc”

ANNEXURE 1

4 8 DECEMBER, 2019

2 ENGIMACH 2019 16

FORM 1Exhibitors Details

Exhibitors must complete and return this by 15th November, 2019.

COMPANY NAME:

Kindly provide us with the following information (Compulsory) for our records:

HALL NO. : STALL NO.: SIZE.:

PRODUCT ON DISPLAY

PRODUCT NAME HEIGHT WIDTH LENGTH DEPTH WEIGHT APPLICATION INDUSTRIES

Give a description of products that you will display in the exhibition

Email:

Website:

Note:- Please attached a separate sheet if required

To,




Phone: +91-9909041613, 9909041618 |


2 ENGIMACH 2019 17

FORM 2NAME ON STAND FASCIA

Exhibitors must complete and return this by 15th November 2019.

(Applicable for shell space exhibitors only)

A Fascia panel will be running the length of open sides of the stand and will have the Stand Number and Exhibitor's name in uniform lettering . Please give here exactly how the name of your company is to appear on the fascia.

If the form is not received on the due date, the name as supplied in the space application form will be put on the fascia.

(Please fill in Capital letters, use one box for each letter and a blank box for space)

Note:- Kindly please submit this form with the correct name as it will not be changed once pasted

To,




Phone: +91-9909041613, 9909041618 |


4 8 DECEMBER, 2019

2 ENGIMACH 2019 18

FORM 3EXHIBITOR BADGES / PASSES

Exhibitors must complete and return this by 15th November 2019.

NOTE: Please write the names in capital letters with designations. In case of insufficient space, kindly type this

information in a separate sheet and attach to the form.

Exhibitors' passes are for sta ffmanning the Exhibition booths. Only contracted companies are eligible to apply for

these badges. Exhibitors moving in and out of the exhibition site will be identified by such passes only and for

security reasons, No persons, will be allowed into the exhibition halls without the appropriate passes.

1. Designation

2. Designation

3. Designation

Please use this form to order the number of badges required for personnel manning the exhibition stand. These

may be collected from the organisers' office on arrival at the exhibition venue. Exhibitors will be required to wear

the official exhibitor badges inside the venue at all times during the exhibition / stand construction & dismantling

periods.

Exhibitor Name : _______________________________________________ Hall __________ Stall _________

To,




Phone: +91-9909041613, 9909041618 |


4 8 DECEMBER, 2019

2 ENGIMACH 2019 19

FORM 4POSSESSION OF STAND

Exhibitors must complete and submit at the time of possession

We have completed full payment of our participation costs, the last installment having been paid vide your

Receipt No. _________________ dated ____________, Please hand over possession of our stand to the

Following person authorized by us:

Name:________________________________________________ Designation: _______________________

Company: ______________________________________________________________________________

The Following are the authorized contractor for stand design/ decoration:

Name of the Contractor: ____________________________________________________________________

Tel.: ______________________________________ Fax: ________________________

Contact Person: ________________________________________ Designation: _______________________

Send this form to :

4 8 DECEMBER, 2019

To,




Phone: +91-9909041613, 9909041618 |


2 ENGIMACH 2019 20

We hereby confirm that we shall be responsible for the conduct of all persons engaged by us or our contractors

for erection/ decoration of our stand in conformity with the organisers' Rules & Regulation and we agree to

compensate the organisers or their official Shell Scheme contractors for any damage or loss of goods supplied to

us and for damage , walls and other installations. to hall door

2 ENGIMACH 2019 21

FORM 5ELECTRICITY POWER CONNECTION


Form 6COMPRESSED AIR

+ GST 18 %

Please provide us with compressed air connection at our booth with following specifications:

> 3CFM with 100 psi Foreign US $ 315 per Connection> 6CFM with 100 psi Foreign US $ 400 per Connection> 10CFM with 100 psi Foreign US $ 500 per Connection

No. of Connection:

Volume: Pressure:

Send this form to:

1hp @ US $ 100

x 100 =

* Power required HP (During Exhibition)

* Power required

(Before Exhibition )

GST 18%

GST 18%

Total

Single Phase: 230 Volts +_ 10%

3 Phase neutral: 400 Volts +_ 10%

Frequency: 50 CPS +_ 3%

Exhibitor Name : _____________________________________________ Hall No.: _____ Stall No.: ____


4 8 DECEMBER, 2019

To,




Phone: +91-9909041613, 9909041618 |


Required Power (HP) Amount (US$)

@ 50 $ +

EXHIBITOR NAME ____________________________________________________________________________

HALL NO. ____________ STALL NO.______________

ADDITIONAL FURNITURE (RENTAL)In case of additional requirements Exhibitors must complete and return this by 15th November 2019

ITEMCODE

DESCRIPTION SIZE/SPECIFICATION

Executive Chair

VIP Sofa (1 Seater)

VIP Sofa (2 Seater)

Visiter Chair

Wooden Chair

Round Table (Wooden Top)

Round Table Cross leg (Glass Top)

Bar Stool (Adjustable Chrome leg with Cup)

Glass Showcase (Big)

Glass Showcase (Small)

Glass Counter

Standing Dircussion Table

Centre Table (Black Glass Top)

System Counter (Table)

Side Rack (Lockable)

System Podium

System Podium

System Podium

Brochure Rack

Lockable Door

System Panel

Glass Shelf (each)

Wooden Shelf Flat / Adjustable (each)

Long Arm Halogen Light

Spot Lights

Metal Halide

5A/13A Power Socket

Photo Clip / T-bolt

Waste Basket

Hostess (Rates per day per Hostess)

Manpower / Labour

LCD/LED

Mini Refrigerator

Water Dispenser

Tea/Coffee Machine

Carpet

Wooden Platform (4 inch height)

Wooden Platform (12 inch Height)

Black/Red

Black

Black

Black

Wood colour

70cm (dia) x 75cm (H)

90CM (dia) x 75CM (H)

50CM (H)

1M x 50CM x 2M (H)

50CM x 50CM x 2M (H)

1M x 50CM x 1M (H)

1.0 M (H) x 70cm (dia)

1.20M(L) x 45CM (W)

1.05M x 60CM x 75CM

40CM x1M x 60CM (H)

50CM x 50CM x 1M(H)

50CM x 50CM x 70CM(H)

50CM x 50CM x 50CM(H)

1M x 2.5M (H) - White

30CM x 1M

30CM x 1M

150W

75W

150W

per day

per day per shift (8 hrs)

per day

per day

42 inch (per day)

small size (per day)

without consumable (per day)

without consumable (per day)

Per Sq. Mtr.

Per Sq. Ft.

Per Sq. Ft.

Date :

Shift :

Dry

Water

Security

Fire Extinguishers

E-1

E-2

E-3

E-4

E-5

E-6

E-7

E-8

E-9

E-10

E-11

E-12

E-13

E-14

E-15

E-16

E-17

E-18

E-19

E-20

E-21

E-22

E-23

E-24

E-25

E-26

E-27

E-28

E-29

E-30

E-31

E-32

E-34

E-35

E-36

E-37

E-39

E-40

E-41

3 4 5 6 7 8 9 10 11

E-33

per day per shift (12 hrs)

Quty. AmountUNIT COST

IN US $

TotalGST 18 %

Net Payable

50

50

100

25

25

50

50

40

125

100

100

50

50

50

100

90

90

75

25

100

25

20

15

25

25

50

20

3

5

65

50

16

20

75

75

75

75

5

15

25

65

FORM 7

To,




Phone: +91-9909041613, 9909041618 |


2 ENGIMACH 2019 22

Send this form to:

Exhibitors must complete and return this by 15th November 2019

IMPORTANT:The Hostess/ Public Relations must not be entrusted with handling of cash or valuables. Exhibitors will be responsible for Hostess/ Public Relations whilst in their stands and the show organisers will not be responsible for any loss or damage caused by such personnel.

SECURITY GUARDS

Temporary manpower service is available for exhibitors. For your requirements, please complete and return this form to below mentioned address.

$ 65

Rate per day per hostess

TotalHostessrequired

Amount

GST 18%

Net Payable

No. ofHostess / Host

Date 0706 08 09 10

X

GST 18%

Security Guards are available for exhibitors. For your requirements, please complete and return this form to below mentioned address.

TotalNo. ofShiftDay

Shift

NightShift

Amount per day per shift (12hrs)

Amount

Net Payable

Date:-Time (shift)

8:00 A.M. TO 8:00 P.M.

8:00 P.M. TO 8:00 A.M.

0403 04 05 05 07 08 09 10 11

$ 65X

No. of

Shift

EXHIBITOR NAME ____________________________________________________________________________

HALL NO. ____________ STALL NO.______________

TEMPORARY STAFF REQUIREMENTExhibitors must complete and return this by 15th November 2019

FORM 8

FORM 9

To,




Phone: +91-9909041613, 9909041618 |


2 ENGIMACH 2019 23

POTTED PLANTS

Please provide us the following service for our stall:

POTTED PLANTS (Selection of variety at site)

Nos. Palm ________________ X 5 days = _______ X @ US $ 5 each (per day) = __________

Nos. assorted (Large) ______ X 5 days = _______ X @ US $ 10/- each (per day) = __________

Nos. assorted (Small) ______ X 5 days = _______ X @ US $ 15/- each (per day) = __________

Total

Net Payable

GST 18%

EXHIBITOR NAME ____________________________________________________________________________

HALL NO. ____________ STALL NO.______________

FORM 10Exhibitors must complete and return this by 15th November 2019

To,




Phone: +91-9909041613, 9909041618 |


2 ENGIMACH 2019 24

Company:

Stand No.

Please allow the following goods to be taken out of exhibition after the necessary clearance and approval:

S.No. Items Quantity

For, K AND D Communication Ltd..

(Authorized Signatory)

Form 11

EXIT PASS

4 8 DECEMBER, 2019

2 ENGIMACH 2019 25

We wish you a Successful Participation.




Phone: +91-9909041613, 9909041618 |


engimach 19 final manual international€¦ · neighboring stalls must not exeed 10 feet ... no...

Documents