encoded archival description (ead)
DESCRIPTION
Encoded Archival Description (EAD). An Institutional Perspective. What is EAD?. XML standard for finding aids for manuscript collections Complies with/uses several W3C and ISO standards – XML, XSL, ISO 639-2b, ISO 3166-1, etc Originated at U.C. Berkeley, 1993; latest version released in 2002 - PowerPoint PPT PresentationTRANSCRIPT
Encoded Archival Encoded Archival Description (EAD)Description (EAD)
An Institutional PerspectiveAn Institutional Perspective
What is EAD?What is EAD?
XML standard for finding aids for manuscript XML standard for finding aids for manuscript collectionscollections
Complies with/uses several W3C and ISO Complies with/uses several W3C and ISO standards – XML, XSL, ISO 639-2b, ISO 3166-1, etcstandards – XML, XSL, ISO 639-2b, ISO 3166-1, etc
Originated at U.C. Berkeley, 1993; latest version Originated at U.C. Berkeley, 1993; latest version released in 2002released in 2002
International supportInternational support Professional support – SAA, RLG, LoCProfessional support – SAA, RLG, LoC Institutional adoption – e.g. Online Archive of Institutional adoption – e.g. Online Archive of
California (8000+ finding aids, more than 150 California (8000+ finding aids, more than 150 contributing institutions)contributing institutions)
Why would I do it? - BenefitsWhy would I do it? - Benefits
Internal benefitsInternal benefits consistencyconsistency interchangeabilityinterchangeability flexibilityflexibility standards adherencestandards adherence time and money savings for stafftime and money savings for staff
MARC RECORD
EAD RECORD (TOP SECTION)
Why would I do it? - BenefitsWhy would I do it? - Benefits
External benefitsExternal benefits improves access, ease of use for researchersimproves access, ease of use for researchers interchangeabilityinterchangeability capture internal users (via Summit)capture internal users (via Summit) capture external users (via Google, Wikipedia)capture external users (via Google, Wikipedia) ““intelligence” in searching (with some added intelligence” in searching (with some added
tech support)tech support) meets typical user expectations todaymeets typical user expectations today anecdotal evidence that online inventories anecdotal evidence that online inventories
increase researcher traffic (virtual and real)increase researcher traffic (virtual and real)
How do I do it? - ToolsHow do I do it? - Tools
Minimal:Minimal: EAD template (EAD file with placeholder EAD template (EAD file with placeholder
text)text) Any XML editor (oXygen, XMetaL, Any XML editor (oXygen, XMetaL,
NoteTab++, etc.)NoteTab++, etc.) Style sheet to format for online display Style sheet to format for online display
(available from EAD Cookbook)(available from EAD Cookbook) Someplace on a server to put themSomeplace on a server to put them
THIS IS ALL YOU NEED TO CREATE FINDING AIDS AND GET THEM ONLINE – REALLY!
When do I do it? - WorkflowWhen do I do it? - Workflow
New collectionsNew collections EAD record created as part of accessionEAD record created as part of accession MARC derived from EADMARC derived from EAD MARC goes to catalog, EAD goes onlineMARC goes to catalog, EAD goes online
Existing backlogExisting backlog EAD derived from MARC, or created from EAD derived from MARC, or created from
templatetemplate At minimum, all get collection-level recordAt minimum, all get collection-level record Paper inventories scanned, added to EADPaper inventories scanned, added to EAD
When do I do it? - WorkflowWhen do I do it? - Workflow
What about additions?What about additions? UnprocessedUnprocessed
Add note, “Unprocessed additions…”Add note, “Unprocessed additions…” Do not update inventory until open for Do not update inventory until open for
researchresearch Processed/open for researchProcessed/open for research
EAD does not need to be in box-number orderEAD does not need to be in box-number order Add new material in correct logical location in Add new material in correct logical location in
inventory – OR -inventory – OR - Add new material at end of inventory as Add new material at end of inventory as
separate seriesseparate series
But what about…But what about…
Inconsistent inventories: encode correctly Inconsistent inventories: encode correctly – the output will be consistent***– the output will be consistent***
No inventories: do collection-level records No inventories: do collection-level records only – something is better than nothing!only – something is better than nothing!
No time: do collection-level records only – No time: do collection-level records only – something is better than nothing!something is better than nothing!
No tech support: go with the simple – it No tech support: go with the simple – it can be done,can be done,
Make them visibleMake them visible
MARC records in the catalog, with MARC records in the catalog, with 856 field links856 field links
ArchiveGridArchiveGrid OAC or other consortium(s)OAC or other consortium(s) Wikipedia linksWikipedia links Site search with GoogleSite search with Google
Have fun with themHave fun with them
Consistent data = flexible resourceConsistent data = flexible resource Create multiple outputsCreate multiple outputs Elastic listsElastic lists ArchivesZArchivesZ ????????
Want to try it?Want to try it?
Student assignment is here: Student assignment is here: http://library.syr.edu/digital/guides/mhttp://library.syr.edu/digital/guides/marac/marac.html arac/marac.html
I’m here: [email protected] I’m here: [email protected]
ResourcesResources
EAD home page: http://www.loc.gov/ead/ EAD home page: http://www.loc.gov/ead/ RLG’s EAD activities: RLG’s EAD activities:
http://www.rlg.org/en/page.php?Page_ID=411 http://www.rlg.org/en/page.php?Page_ID=411 EAD Help pages: EAD Help pages:
http://www.archivists.org/saagroups/ead/ http://www.archivists.org/saagroups/ead/ EAD listserv: http://www.loc.gov/ead/eadlist.html EAD listserv: http://www.loc.gov/ead/eadlist.html