employee self service – hris manual

2019

Employee Self Service – HRIS Manual

HTTPS://HR.PITB.GOV.PK/BETA/HRIS

PITB – HR Wing

Version 1.0

System will be unresponsive if it remains unattended for 10 minutes.

Chrome is preferred browser for accessing ESS

*Kindly change password periodically for ensuring confidentiality

EMPLOYEE SELF SERVICE – HRIS MANUAL

PITB – HR WING 1

Contents Login .............................................................................................................................................................. 2

Declaration about Profile Correctness ........................................................................................................ 2

Employee Self Service (ESS) ......................................................................................................................... 3

View Leave History ....................................................................................................................................... 3

Profile Update Request ................................................................................................................................ 4

Letter Request .............................................................................................................................................. 5

View Profile .................................................................................................................................................. 6

Updating Personal Information ................................................................................................................... 7

Adding Dependent’s Information ................................................................................................................ 8

Declaration(s) ............................................................................................................................................... 9

Conflict of Interest Form & Non-Disclosure Form .................................................................................... 9

Relationship Disclosure Form ................................................................................................................. 10

Orientation Acknowledgement Form ..................................................................................................... 10

Declaration .............................................................................................................................................. 11

Documents .................................................................................................................................................. 11

Feedback ..................................................................................................................................................... 12

Sign Out ...................................................................................................................................................... 12


PITB – HR WING 2

Login Access HRIS at https://hr.pitb.gov.pk/beta/hris. Give Username and password to access HRIS

1) Incase if you are unable to recall password, click on Forget Password as a result of this you will

receive an email on your official email ID. Click on link provided in email and reset password to

access HRIS.

Declaration about Profile Correctness

Kindly view information available in your profile carefully and click

on agree. Since you are now able to view data that is available with

HR Wing therefore it is your responsibility to keep data current and

updated.

https://hr.pitb.gov.pk/beta/hris


PITB – HR WING 3

Employee Self Service (ESS) Following is the window that opens after Login

View Leave History

Click on Leave History to view Leave Balance

Year wise Leave History

In case of ambiguity in your leave

record kindly contact your local HR

Business partner

Year wise Leave history can be viewed by clicking here

Request of Profile update can be sent from here

Employee can send Employment related letter request from here

Click on Employee

Name to access your

profile

Employee can access/download

CV by clicking here ESS enables employee to

1) View & Edit their profile

2) Access Form(s)/SoP(s) Documents

3) Share feedback related to HRIS

4) Request for Employment related letters

5) View Leave and attendance history

6) Send Profile Update Request(s)

This button is used to expand/collapse navigation bar to icons/icon + Text


PITB – HR WING 4

Profile Update Request

Note: In order to update your profile in HRIS, kindly provide relevant document(s) so that change(s) can be made and shared document(s) can be placed in your personal file.

Academic information will be updated on provision of attested and HEC Verified degree. Experience will be updated on provision of attested copy of experience letter. Certification/Training Certificate shall be provided for updating required information in profile. For updating Personal Information kindly provide attested copy of CNIC/Domicile.

Click on Profile Update Request to change any information available in your profile.

For updating

information in

employee Prolife

employee can send

request from ESS

Select type of information you would like HR

Wing to update in your profile. (1)

For updating

Education/Certification/Experience and

Domicile in employee profile please provide

supporting document so that we can update

profile accordingly and make them art of

employee file as well. (2)

Type message here (3)

Click on Profile Update Request

Button

Give confirmation

that you would like

HR Wing to update

your profile. (4)


PITB – HR WING 5

Letter Request

LHRBP(s) if requesting a letter on anyone’s behalf are requested to clearly mention Employee Name, Employee ID/Code, type of letter and additional requirements (if any)

Click on Letter Request for asking for employment related letters.

Select Type of

Letter you

would like to

request.

In case of Requesting for

Visa Letter please provide

invitation letter, copy of

passport

If you would like HR Wing to mention anything specific

on letter e.g. salary, Career progression at PITB; please

mention here

Click on Send Request to send request for letter

to HR


PITB – HR WING 6

View Profile

Employee can view following upon visiting his/her Profile

- Personal Information of employee can be viewed and edited upon clicking Personal

Information.

- Academic Information available in his/her personal file can be viewed upon clicking Education.

- External Work History (Employment history prior to joining PITB) & Work History with PITB can

be viewed upon clicking at Work History.

- Dependent Details can be viewed, added and modified upon Clicking at Dependent. - Training & Certifications an employee has done can be viewed upon clicking Training &

Certification.

- Declarations have to be made by each employee by clicking on link of Declarations.

Click on Change Password

to reset your account’s

password

View Profile can be

used to access

information of

employee available

with HR Wing


PITB – HR WING 7

Updating Personal Information

- Employee can update some of personal information

o Blue fields are un-editable

o White ones are editable.

- Employees are requested to update correct information so that their record present with HR

Wing is updated and correct.

- Once the profile is updated click on update button so that added information becomes part of

employee profile.

This form has been created in employee Self Service so that information that we used to take in employee database form are entered by

employee in system directly.


PITB – HR WING 8

Adding Dependent’s Information

Upon clicking the buttons a form will open asking about the dependents information.

- If selected Relation is of Daughter/Son System will enable checkbox “Same as Guardian?” which

will populate employee’s mobile number.

- Ensure that mandatory fields are filled

- For searching Nationality enter at-least three (3) Characters to facilitate search.

- System will give a pop up message that information has been added successfully.


PITB – HR WING 9

Declaration(s) Following declarations have become part of ESS. Once agreed these statements become part of

employee profile and personal file.

Conflict of Interest Form & Non-Disclosure Form As per PITB Service Regulations Employee has to avoid conflict of interest situations and ensure

confidentiality of organization’s information. Click on respective Form

Check the

Acceptance Check

Box

Click on Save


PITB – HR WING 10

Relationship Disclosure Form

Orientation Acknowledgement Form

Employee has to

declare if any of

his/her family

member friends

work at PITB so that

situations of conflict

of interest can be

avoided.

Select appropriate check box

Provide detail of family

members/friends

working for PITB

Check the check box and click on save

This form has been

added to ensure that

new joiners declare

that they are aware of

organization’s policy. Check the check box and click on Save


PITB – HR WING 11

Declaration

Documents

After reviewing details

available in profile

kindly accept that

provided/available

information is correct.

Once accepted and after clicking

on Save Form becomes un-

editable. It can be printed or

downloaded in PDF by clicking on

respective button

Click on

navigation item of

Documents to

access

Form(s)/SOP(s)

related to HR,

Finance and

Procurement

Wing.

Click on the Document Name to open it


PITB – HR WING 12

Feedback

Sign Out

Click on

Feedback to

share your

feedback with

HRIS Team of

HR Wing

Type your feedback here and click on Send

Feedback button.

Upon clicking on Settings Icon Fixed Navigation / Side Bar / Header/ Breadcrumbs

You can choose Profile Color

View by clicking on color of your

choice

Do not forget to Sign Out properly to ensure protection against unauthorized

access