EMPLOYEE ABSENCE REPORTING SYSTEM

SUBSTITUTE ASSIGNMENTS

Register by calling: 804-7055 Access # is your employee ID # without leading

zero’s (ex: 001234 = 1234) Press * (Star Key) after entering ACCESS # When prompted for PIN #, enter ACCESS # again

and press the * (Star Key) Complete registration instructions Assign numerical PIN # of your choice when

prompted

Phone Access: 804-7055 Web Access : www.neisd.net Select link …..SmartFind Express Log in: Access # (Employee ID #) PIN #

System is available 24 hours/7 days per week

Use PIN recovery or “trouble signing in” option if you forget your PIN #; PIN # is e-mailed to your district

e-mail address

½ or whole day: Morning end time: 11:59 am (verify am & pm) Afternoon start time: 12:05 pm Record absence whether a substitute is

needed or not Substitute needed (ask admin./supervisor) Reason for absence Special instructions (ex: arrival time) or

attach lesson plans Job #

LOCAL SICK/STATE SICK: PERSONAL ILLNESS FAMILY ILLNESS (Immediate family) DEATH IN FAMILY (Allowed up to 10 days; refer to district

policy) MATERNITY/ADOPTION/PARENTAL (Absences must be recorded in SmartFind for

FMLA)OTHER: JURY DUTY/SUBPOENA (Must be issued a formal subpoena) MILITARY LEAVE

PERSONAL BUSINESS – DEC (LOCAL)• Discretionary Leave – Must be approved in

advance by your supervisor• No more than 3 consecutive days allowed at one

time• Not allowed on the day before or after a school

holiday• Request for an exception must be submitted in

writing to immediate supervisor and the Superintendent or designee

VACATION/NON-WORK DAYS (Only for those who qualify for this leave)

  Ask Principal’s Administrative Assistant or Bookkeeper for “type” of Staff Development Leave (see below)

Staff Development (Substitutes are District department funded)    Staff Development assigned by Central Office departments,

where pre-registration is entered into A-Train           Staff Development (Substitutes are Campus funded)  In house Staff

Development, or Principal assigned           Staff Development (Substitutes are Campus Title I funded)  Assigned by

Principal using Title I funds       Campus Directed Activity (Substitutes are Campus funded)   Field trips,

TAKS monitor, bus driver, school/teacher observation, etc.           District Non-Athletic Activity (Substitutes may be Campus/District

department funded)   Young Masters, Night Gallery, Fine Arts, ROTC, Band, Dance, etc.          

Athletic Activity (Substitutes are District department funded for Required Athletic events)    

No substitute required Specify a particular substitute or if prior

arrangement is made with the substitute …enter substitute’s phone #

Substitute is called and assigned by SmartFind

Notify team leader (dept. head, supervisor, etc.)

Substitutes are called during weekdays (in advance) from 6:00 pm to 10:00 pm . Weekends from 3:00 p.m. to 10:00 p.m., as well as, day of assignment starting at 6:00 am

ABSENCE FROM DUTY REPORT Verify Information Sign

Ruben Mendez , Human Resources Specialist 407-0475

Peggy Schmoekel, Human Resources Clerk 407-0476

Monica Pena, Human Resources Coordinator 407-

0463

Monday through Friday7:00 am to 4:45 pm