emergency planning and fire safety
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TRANSCRIPT
All-Hazard
School
Emergency Planning
www.sesameworkshop.org/initiatives/emotion/ready
NYS Executive Law
Article 2-B (updated 2010)
Created the NYS
Disaster
Preparedness
Commission (DPC)
(State agencies and
the American Red
Cross)
Responsibilities include:
The preparation of State disaster plans
The direction of State disaster operations and coordination with local government operations
Division of Homeland Security
and Emergency Services
Created by the Legislature in July 2010
Comprised of five offices:
Counter Terrorism
Emergency Management
Fire Prevention and Control
Cyber Security
Interoperable & Emergency Communications
www.dhses.ny.gov
Why do schools need to plan?
November 16, 1989
“It made a boom sound, and everyone started to scream”
2nd grader
286 Route 17KNewburgh, NY
http://www.recordonline.com/archive/2005/02/27/bmmk300.htm
School Emergency Planning
in New York State Schools
Commissioner’s
Regulation to
develop
district-wide school
emergency plans
by October 1990
Commissioner’s Regulation
155.17
Develop plans for:
cancellation
early dismissal
evacuation
Sheltering
Safe Schools Against
Violence in Education
(Project SAVE)
Project SAVE - July 24, 2000
Districtwide and Building-Level MULTIHAZARDEmergency Plans (155.17)
www.emsc.nysed.gov/sss/Laws-Regs/SAVE/schsafplansemergencyregs.htm
The Process Engage : staff, students, transportation
and food supervisors, school nurse,
mental health, school board, emergency
responders, emergency managers,
SEMO Regions – the key players
www.semo.state.ny.us
The ProcessEvaluate: what are the potential hazards in
and around the school facility - a hazard
analysis
Emergency plans should be developed using a multihazard approach.
Severe weather
Flood
Terrorism
Violence
Power outages
Intruders
Fire
Air disasters
Hazardous materials
www.csx.com/share/general/fastfacts/docs/NY_Fact_Sheets_0506-20-REF21850.pdf
March 12, 2007 CSX train
derailment in Oneida, Madison County
41 of the 81 cars carried hazardous materials
39 carried liquid propane
PINE PLAINS
Police have charged Chris Craft, 42, of Pine Plains with Kidnapping in the
first degree, criminal possession of a weapon in the third degree and
criminal trespass in the first degree after he took a shotgun into
Stissing Mountain Middle School in Pine Plains on Tuesday morning and
held the principal hostage.
Craft walked into the school around 7:45 a.m. with a shotgun hidden on him
in pieces. He reassembled it in a bathroom and went looking for
Principal Robert Hess. He found him and took him hostage until he was
talked into surrendering by a police negotiator.
www.midhudsonnews.com/News/2009/November09/11/PPS_hostage-11Nov09.html
Dolgeville 2006
The ProcessEducate: does everyone understand their
roles and responsibilities in the plan -
train, train, train & don’t forget the
substitutes
ICS Training
Developed by the FEMA Emergency Management Institute in collaboration with the U.S. Department of Education
Designed primarily for kindergarten through high school personnel.
http://training.fema.gov/EMIWeb/IS/IS100SC.asp
Exercise: test the plan - will this plan work when you need it most -what if you’re not there – are there gaps in the plan
Enhance: review and revise the plan -what have you learned from the exercise - a good plan is never finished
Local emergency responders must have copies of school facility
floor plans and layouts.
Include them in the
exercise process!
State Education Law 408-B
Submit plans to local
fire and law
enforcement officials
Schematics
Floor plans
Ensures quick and
easy access to the
school in an
emergency
Highlight: Locations of all exits
Chemical and flammable storage, maintenance
Confined spaces
Utility shut-offs
Fire alarm panels
Standpipe and/or sprinkler systems
Underground gas pipelines, and storage tanks
www.p12.nysed.gov/facplan/SED_law_408-b_guidance_062801.html
School floor plans and schematics should not be
available on the internet
Enhancing Existing School
Emergency Plans (2007)
NYS School Safety Guide replaced:
New York State Education Department Bomb Threat Response Guideline (1999)
New York State Homeland Security System for Schools (2003)
Best Practices for School Safety and Security (2004)
New York
State School
Safety
Guidance
DVD
Safeguard New York
A vital outreach program designed to promote
the early recognition and reporting of
potential terrorist activities to the New York
State terrorism tips hotline:
Know who
will come to
your
emergency
and what
resources
they may
bring.
Conduct
drills with
local
emergency
responders
Communication Strategies
This website contains critical emergency-related
information including instructions and
recommended protective actions developed in
real-time by emergency service personnel.
Concurrent with the posting to this website, that
same information will be disseminated through
various communications systems (e.g. email, cell
phones, media outlets) to those who sign up.
Information will include severe weather warnings, significant highway closures, hazardous materials spills, and other emergency conditions.
Information will also be provided regarding response actions being taken by local and state agencies and protective actions that you should take to protect you, your family and your property.
Sign-up at: https://users.nyalert.gov/
immediate or
imminent threat
students and staff
secured in rooms
used for
situations with
intruders
Lockdown
Potential or actual
threat from
outside the
building
Lock all exterior
doors and
windows
School day
continues except
for any outside
activities
Lockout
The decision to evacuate is a local decision and is dependent on the information and credibility of the threat.
Consider compartmentalization (shelter-in-place) or pre-clearance.
Bomb Threats
Roles of the:
school administrator
faculty and staff
school counselors and social workers
parents
community partners
law enforcement
Roles Following an Event
www2.ed.gov/admins/lead/safety/emergencyplan/crisisplanning.pdf
Provides schools and their communities with a general introduction to crisis management as it applies to schools and basic guidelines for developing school crisis management plans.
Practical Information on Crisis Planning: A Guide for Communities and Schools outlines the four phases of crisis planning (prevention-mitigation, preparedness, response and recovery) and provides checklists of the critical issues encountered in each phase.
The Guide provides information on specific elements of crisis management, including leadership, communication and the Incident Command System (ICS).
http://rems.ed.gov/index.php?page=publications_Lessons_Learned
Lessons Learned is a series prepared by the Office of Safe and Drug-Free Schools and the REMS TA Center.
Lessons Learned are brief recountings of actual school emergencies and crises.
Spotlights the critical actions, decisions and events that took place before, during and after a real incident.
Lessons Learneddemonstrate what worked and what did not so that all school communities can strengthen their emergency management activities throughout the four phases of school emergency management (prevention-mitigation, preparedness, response and recovery).
DPC Human Services
Committee
A cooperative venture of Federal, State, public,
private, and voluntary agencies active in
disaster preparedness with the purpose of
addressing human needs of disaster victims
General Population
Temporary Sheltering
Lead Agencies
NYS Education Department
NYS Office of Emergency
Management
American Red Cross
Legal References
Americans w/Disabilities Act of 1990
(ADA)
Federal Stafford Act
Post-Katrina Emergency Management
Reform Act (PKEMRA)
Rehabilitation Act of 1973
Fair Housing Act
Federal Civil Rights Laws
Functional Needs Support
Services
Services that enable
children and adults
to maintain their
usual level of
Independence in
general population
shelters.
Americans with Disabilities Act
ADA Checklist for Emergency Shelters
www.ada.gov/shleterck.htm
ALL general population shelters
must meet ADA requirements.
Shelters need accessible:
Entrances
Parking
Eating areas
Sleeping areas
Public telephones
Check-in areas
Drinking fountains
Restrooms, toilet stalls, showers
Routes to all service and activity areas
Hallways and corridors
2010 Building Condition Survey
When is temporary shelter
generally provided?
Immediately prior to, during, and after a disaster
The length of time when a shelter is needed will depend on the size and scope of the disaster
Planning Assumptions
The Red Cross maintains shelter agreements with various building owners for use as temporary general population shelters.
The majority of these facilities are schools.
School personnel play a key role during
emergencies. Whether faced with a natural,
technological, or human-made event, your
working together with local and county
emergency responders makes a difference…….
Reviewing emergency plans and any
agreements covering the use of school facilities
and vehicles during a disaster with your county
and local emergency response agencies is
critical.
Past emergencies have shown that it is
extremely helpful when school staff volunteer to
complete the Red Cross shelter training and to
assist in staffing shelters in their own district.
New York State Law:
Chapters 358 of the
Laws of 2001 and 505
of the Laws of 2002.
Sheltering Staffing
Public employees trained as Red Cross
disaster volunteers become eligible to receive
up to 20 work days per calendar year of
Disaster Leave without any loss of seniority,
pay, annual leave, sick leave, or earned
overtime.
Such leave must be approved by the
employee’s supervisor and is for trained Red
Cross volunteers only.
Some lessons to think about...
Administrators may not be present during an emergency.
The normal communication systems may not be operable during an emergency.
Does everyone understand their roles and responsibilities in an emergency?
Some lessons to think about...
Does the plan include provisions for substitute staff?
Is there a procedure in place for student release and/or student sheltering during an emergency?
Are non-ambulatory individuals addressed in the emergency plan?
Some lessons to think about...
Has the building-level plan been updated to reflect building additions and renovations?
Are transportation and maintenance staff included in planning activities?
Are post-incident, mental health, and recovery issues addressed in the emergency plan?
Hope for the
best –
but plan for the
worst
Thank you!
Laura Sahr
NYS Education Department
Emergency Preparedness Liaison
518-486-7336