emergency management plan for st brendan’s catholic ... · pdf fileemergency management...

Emergency Management Plan

for

St Brendan’s Catholic Primary School

DUNNSTOWN

Signature of Principal ________________ Date: ____________ 2017

Review Date Five : 1st February 2017

St. Brendan’s Dunnstown Emergency Management Plan

Contents Page

Incident Control System plan 3

Emergency numbers sheet 4

School’s Communication tree 5

Emergency numbers for school personnel 6

Evacuation plan and checklists 7

Evacuation Sequence checklist (During) 8

Evacuation Sequence checklist (After) 9

Relocation (offsite evacuation) plan and checklist 10

School site plan and evacuation routes 11

Map of St. Brendan’s and Dunnstown roads 11a

Important school locations: checklist for relocation 12

Lockdown procedures checklists 13

Actions After Lockdown 14

Emergency kit checklist 15

Emergency services call sheet 16

Post-emergency record 17

Phone/bomb threat guide and checklist 18

Emergency Management Plan exercise record 20

Evacuation/Lockdown/Lockout (ELL) Exercise Timing 21

Emergency drills/training schedule 22

Catholic Education Office numbers 23

Parental notification template 24

Fire equipment list 25


Incident Control System

Incident Commander

Mr Chris Kavanagh

(Principal)

Operations Officer

Mrs Inez French and Mrs Majella Lewis

Logistics Officer

(1) Lyndal Webber

(2) Maree Stevenson Cummings

Planning Officer

Mr Chris Kavanagh

Public Information Officer

Mrs Anita Lidgett

(Secretary)

Safety Officer

Mrs Sue Prendergast/

Mrs Jenny Curran

Agency Liaison Officer

Mr Chris Kavanagh


Emergency numbers sheet

Group Phone Number

Police

Life-threatening or time critical emergency

000

Non-life threatening incident (ring local Police station)

Local Police Station

Ambulance 000

Fire Services Authority MFB/CFA 000

State Emergency Service 132500 Wendouree 5339 1122

Hospital(s)

St John of God 5320 2111

Ballarat Health Services 5320 4275

Gas (check for local number) N/A

Electricity (check for local number)

Origin 13 24 12 1300 661 544

Water Corporation (check for local number)

Water is from school bore and would not function if electricity was out.

Department of Human Services (Regional Office)

5333 6530

Department of Human Services- Child Protection (Regional Office)

5337 3333 After hours –Statewide 131278

Local Government Moorabool Shire 5366 7100

EPA

Catholic Education Office

Ballarat Office - Peter Kerwan 0407 867 618

Melbourne 9267 0404

Melbourne -Harry Allard 0439 642 881

CEO Emergency Management Officer

Peter Kerwan 0407 867 618


Schools Communication Tree

St Brendan’s School 1 Ti Tree Road

DUNNSTOWN VIC 3352

ICS Roles and Responsibilities

Role Responsibilities Name of Staff Member & mobile number

Incident Commander In charge of overall management of emergency situation

Chris Kavanagh

Safety Officer Ensures all actions conducted with student safety focus

Sue Prendergast Jenny Curran

Public Information Officer All media/outside information management/will be supported by CEO media unit

Anita Lidgett

Agency Liaison Officer Assists with response to outside agencies requests/information

Chris Kavanagh

Operations Officer Student care/ensuring adherence to school protocols, procedures

Inez French Majella Lewis

Logistics Officer Responsible for securing materials, resources, services, additional staff

Lyndal Webber Maree Stevenson- Chamings

Planning Officer Collects and evaluates information related to development of incident/status of resources

School Principal

Chris Kavanagh

Admin Staff

Anita Lidgett

Initiate SMS warning service to notify all parents

Police/ Fire/ Ambulance

000

CEO Ballarat

Mary Lovelock

St Mary's School

Chris Kavanagh


Emergency Contact Numbers for School Personnel

Role Name Phone Number (Daytime)

Phone Number (Mobile)

Phone Number (After Hours)

Principal Chris Kavanagh

Administration Officer Anita Lidgett

Year leaders

Year 3/6 Sue Prendergast

Jenny Curran

Year P/2 Inez French Majella Lewis

IT Co-ordinator

Canonical Administrator

Fr Shane Mackinlay

OHS Officer Inez French

School Board President Bianca Card

Students With Special Needs List

Please include information about any students that have medical management plans (e.g. for asthma, allergies to peanuts/bee stings (anaphylaxis) & include their medications & Epipens.

Child/Staff Name Room/ Area Condition Assistance Needed During An Emergency / Evacuation

Who Will be reponsible?

Jonah Hall Junior Room Special Needs Yes Majella Lewis Inez French Maree Chamings-Stephenson Lyndal Webber


Evacuation Plan Guide and Checklist

Suggested Steps for Evacuation

1. Senior person on site takes charge and decides who does what (your ICS)

2. Call 000

3. Inform them of the nature of the emergency (i.e. “There is smoke in the building”

4. Using all available staff/volunteers calmly move/carry/walk the children out of the building to your pre-determined outdoor assembly area if this is the evacuation option

5. Take the children’s attendance list, staff roster and your emergency/first aid kit

6. Once at assembly area, check that all children and staff are accounted for

7. Call 000 and inform them of your location at the outdoor assembly area

8. Focus on safety and well-being of staff and children

9. Wait for emergency services to arrive

Evacuation Checklist: Before To maximise the safety of children, staff and volunteers, check these things (at a minimum) are in place beforehand.

Have you: �

A clear ICS (who does what)? � A site plan showing clearly marked exits, including the safest possible alternative exits from the building? � Posted the site plan on walls where you can access it easily? � Designated two outdoor assembly areas, the first 150 metres away and an alternate location further away (walking distance)? � An easily accessible first aid/emergency kit containing required medications such as asthma inhalers, auto adrenaline injection devices (EpiPens®), bottled water and sunscreen?

�

A portable contacts sheet with updated and after-hours numbers? � A working mobile phone? � A portable attendance list of children, volunteers, and staff? � Your evacuation plan? � A record of any problems you encountered during drills? �


Evacuation Sequence Checklist: During

Check: �

Evacuate the affected room or area

Evacuate any room, adjoining area

Evacuate other rooms or areas, starting with the closest

Evacuation Checklist: During

Check: �

Phone 000 and CEO Emergency Management Officer

Bring first aid/emergency kit

Bring mobile telephone and emergency telephone contact sheets

Assemble the children/staff/volunteers in the pre-determined assembly area Account for all children/staff/volunteers at the assembly area against your attendance list


Evacuation Checklist: After

Check: �

Record the incident and report it to your Catholic Education Office

Write down what went wrong and what went well to improve your plan for the future

(e.g. ‘The assembly point was too exposed to the sun’ or ‘It took X number of minutes

to leave the building.’)

Assembly areas

1. Cricket pitch. Bitumen with green grass surrounds this area is well removed from the school building

2. Inside of St Brendan’s Church. This area has the imposing church structure blocking the school from sight. There is a key to the church in your Student Role Folder.

3. Dunnstown Community Recreation Reserve. This is a locally maintained reserve on the northern side of Ti Tree Road. It is a wide expanse of grassed land near to the local Dunnstown Community Centre Building. Toilets and water are available at the site. It is accessed through a gate off Old Melbourne Road.


Relocation (offsite evacuation) plan and checklists

School personnel may have similar roles in an offsite evacuation to an on-site evacuation.

After an offsite evacuation the school site may need to be inspected or cleared by relevant authorities before people return to the site.

Transport arrangements for an offsite evacuation should be planned in advance; contact the Local Emergency Management Committee (chaired by the Local Government).

Suggested steps for relocation 1. Assess situation and seek advice from:

• Fire and Emergency Services agencies

• CEO Emergency Management Officer

2. In case of bushfires, seek more information from:

• CFA website: www.cfa.vic.gov.au

• DSE website: www.dse.vic.gov.au

• Victorian Bushfire Information Line: 1800 240 667

• AM 774 ABC Radio.

3. Enact evacuation plan/sequence.

4. Complete Important School Locations Checklist.

5. Ensure you have updated information on safe evacuation road routes and alternatives.


School Site Plan and Evacuation Routes

FIRE MAP OF ST. BRENDAN’S LOCATION AREA


Important School Locations Checklist for Relocation Have this list with you to complete before relocation. Remember: student and staff safety is your primary concern. The safety of the school facility itself is always second to your primary duty of care responsibilities!

Important school locations: checklist for relocation

Complete this list before relocating.

Remember: Student and staff safety is your primary concern. The safety of the school facility is secondary to your primary duty of care.

Areas Location Notes

Central Control Point On Cricket Pitch in school grounds

Central Control Point (Alternative)

In Church

Evacuation Assembly Areas Dunnstown Community Centre DUNNSTOWN

Evacuation Kit

First aid Kit

Security keys (Distributed)

Power board In passage/student & staff loos

Water mains – shut off

Gas main – shut off

List of people on site

Other


Lockdown procedures checklists

Actions during lockdown – Principal or site manager (incident controller)

Actions during lockdown ��

Liaise with school staff, other agencies and the CEO in considering a lockdown

Activate lockdown using the predetermined activation signal

Advise Police and other appropriate Emergency Services

Advise CEO Emergency Management Officer

Activate the Emergency Management Team (to plan further actions and enact the response plan)

Allocate responsibilities

Collect evacuation kit

Guide visitors to safety

Divert parents and guardians and returning groups from the school

Ensure a telephone line is kept free

Keep public address system free

If possible stop the school siren from sounding period changes or break times

Secure external doors and entrances

Keep main entrance as the only school entry point. It must be constantly monitored and no unauthorised people allowed access

Have a delegated staff member wait at the main entry to the school to guide Emergency Services personnel

Ascertain (as possible) if all students, staff and visitors are accounted for by taking attendance roll

Record some details of actions undertaken and times

Await de-activation advice from Emergency Services personnel


Actions after lockdown – Principal or site manager (incident controller)

Actions to de-activate and immediately following lockdown ��

Confirm with Emergency Service personnel that it is safe to de-activate lockdown

Determine whether to activate the school parent re-unification process

Determine if there is any specific information staff, students and visitors need to know (e.g. areas of the school to avoid or parent re-unification process)

De-activate lockdown using predetermined de-activation signal

Advise staff, students and visitors of any specific information they need to know

Ensure any students, staff or visitors with medical or other needs are supported

Print and issue pre-prepared parent letters and give these to students to take home

Advise the CEO that the lockdown is over

Seek support from the CEO including student support services as required

Brief staff on the incident

Prepare and maintain records and documentation

Follow up with any students, staff or visitors who need support

Undertake operational debrief to review the lockdown and school procedural changes that may be required next time a lock down is required

Actions (follow-up) �

�

�

�

�

�

Signature:


Emergency kit checklist

Keep the kit in a designated, easily accessible place. The Logistics Person in your ICS is responsible for making sure the contents are complete.

If your attendance rolls are kept electronically ensure you have an updated printout available as you may not be able to access electronic information in the event of an emergency.

Have you: ��

Standard portable first aid kit with bandages, Savlon, antiseptic wipes ��

Students and staff with special needs list: children with asthma, allergies

Special medications e.g. asthma inhalers, EpiPens®

Updated attendance/student roll list or printout/church key

Bottled water/sunscreen/spare hats

Portable non-perishable snacks such as sultanas, dried fruits, energy bars

Emergency contacts telephone list

Charged mobile phone

Torch with replacement batteries

Copy of your building site plan with marked exits

Map of local streets with evacuation route

Battery powered radio (if available) and spare batteries

Other


Emergency services call sheet

Post this checklist near your telephone or computer.

Dial 000, ask for the Emergency Service and be ready with the following information:

1. Your telephone number.

2. Details of your location (insert address and postcode).

3. Street directory reference.

4. Exact location within the building.

5. Your name.

6. A brief description of the incident (e.g. if you are requesting an ambulance, you will need to describe the symptoms of the person who is ill/injured).

7. Advice on the best entrance to use.

8. Advise the name of the person who will meet the Emergency Services.

Speak clearly and slowly and be ready to repeat information if asked.


Post-emergency record

School

St Brendan’s School

Date

Time of Notification

Name of Person Taking the Call

Position

Name of Person Reporting the Incident

Contact Telephone Number

Details

Immediate Action

Principal notified:

YES / NO Time _____

Other school staff notified:

YES / NO Time _____

Emergency Services notified:

YES / NO Time ______

CEO Emergency Management Officer notified:

YES / NO Time ______

Major Activities

Issues Operational debriefing required:

YES / NO Date/Time: _____

Person responsible to organise:

Confirmation of operational briefing: Date/Time:

Issues for Follow up action:

Signature

Date


Phone/bomb threat guide and checklist

Post this checklist near your phone so it is visible and easily accessible. Remember when dealing with a threat, keep calm.

Details of the person who received the call

Name (print):

Signature:

Telephone number called:

Date call received:

Time call received:

General questions to ask the caller 1. What is it? Is it a bomb?

2. When will it explode or the substance be released?

3. Where did you put it?

4. What does it look like?

5. When did you put it there?

6. How will it explode or the substance be released?

7. Did you put it there?

8. Why did you put it there?

9. What is your name?

Bomb threat questions 1. What type of bomb is it?

2. What is in the bomb?

3. What will make the bomb explode?

Chemical/biological threat questions 1. What kind of substance is in it?

2. How much of the substance is there?

3. When will the substance be released?

4. Is the substance a liquid, powder or gas?


Exact wording of the threat:

_________________________________________________________

Gender of the caller: Male Female

Accent of the caller: Australian Middle Eastern British

Asian American European

Other (specify)

Background noise: None TV/Radio Train

Traffic Music Construction

Sirens Aircraft Voices

Other (specify)

Estimated duration of call:

Estimated age of the caller:

Did the caller appear familiar with the area? Yes No

Other comments:


Emergency Management Plan exercise record

Item

Yes No

� �

Were Emergency Services briefed on exercise prior to exercise being started?

Did the person discovering the emergency alert the other occupants?

Was the alarm activated?

Were Emergency Services notified promptly?

Was the CEO Emergency Management Officer notified promptly?

Did school staff direct persons from the building/site per the evacuation procedures?

Were isolated areas searched?

Was the evacuation logical and methodical?

Did someone take charge? If yes, who?

Did occupants act as per instructions?

Was a roll call conducted for:

Students

Staff

School Visitors

Was someone appointed to liaise with Emergency Services?

Was someone appointed to liaise with the parents and guardians/school community?

Were Emergency Service given the correct information?

Did anyone re-enter the premises before the “all-clear” was given?

Did anyone refuse to leave the building/site? If yes, see attached list for name and reason. To be followed up.

Area of Emergency Plan tested by current exercise:


Evacuation/Lockdown/Lockout (ELL) Exercise Timing

Time

Hours Mins

Alarm sounded and ELL message given (exercise warning included)

School staff (floor/area wardens) responds

School staff (wardens) check building/floor/area

Evacuation/lockdown/lockout commenced

School staff (wardens) report floor/area clear or locked down

Arrive at assembly point (evacuation & lockout only)

School staff (wardens) checks students, staff and visitors present against rolls

Evacuation/lockdown/lockout completed

Exercise completed

Staff, students and visitors debriefed on exercise

Problems encountered:

Issues raised


Emergency drills/training schedule

Sample emergency drills/training schedule

Month Training Event Person Responsible Date(s) completed

January Staff training on emergency response

February

March Evacuation and relocation drills for children and staff

Principal /Site Manager

April

May/June

July/August

September/October Evacuation and relocation drills for children and staff

November/December CFA training on fires and bushfires


Catholic Education Office numbers

Post this information near your telephone

Group Phone Number Contact name

Catholic Education Office 53377185 0407352043 Mary Lovelock

Director of Catholic Education 53377135 Larry Burn

Emergency Management Officer

53377123 0407867618 Peter Kerwan

Student support services

Media Coordinator

CECV Industrial Relations/OHS

92670404 0439642881 Harry Allard


Parental notification template

Child’s Names

Name of Parent/ Guardian

Contact Phone/ Mobile

After Hours

Alternate Contact/ Role Number


Fire equipment list (refer to attached extinguisher location guide)


Emergency numbers sheet

Group Phone Number

Police

Life-threatening or time critical emergency

000

Non-life threatening incident (ring local Police station)

Local Police Station

Ambulance 000

Fire Services Authority MFB/CFA 000

State Emergency Service 132500 Wendouree 5339 1122

Hospital(s)

St John of God 5320 2111

Ballarat Health Services 5320 4275

Gas (check for local number) N/A

Electricity (check for local number)

Origin 13 24 12 1300 661 544

Water Corporation (check for local number)

Water is from bore

Department of Human Services (Regional Office)

5333 6530

Department of Human Services- Child Protection (Regional Office)

5337 3333 After hours –Statewide 131278

Local Government Moorabool Shire 5366 7100

EPA

Catholic Education Office

Ballarat Office - Peter Kerwan 0407 867 618

Melbourne 09267 0404

Melbourne -Harry Allard 0439 642 881

CEO Emergency Management Officer

Peter Kerwan 0407 867 618

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