emanual engine for sharepoint

Copyright © 2013 Coextant Systems International AGCopyright © Coextant Systems International AG

May 2, 2013 Paul Caspers

The eManual Engine for SharePoint

Copyright © 2013 Coextant Systems International AG

A Little Background

» Enterprise Content Transformation and Automation (ECTA) since 1994• Completely automate the flow of document-based content within the enterprise

» Optimize the business process AND

» Optimize user experience and productivity

• Roots in large ECTA consulting projects

• Hyper.Net Core

» Enterprise content automation and transformation technology

» Comprehensive and powerful

» Simple and graceful

» Captures ECTA know-how

» Products• Hyper.Net as a Service: Centralized ECTA for every application

• PDF/A Compliance Module

• eManual Engine for SharePoint


Optimal eManual Concept

» Author documents with preferred standard authoring tools (e.g. Microsoft Office) • No additional tools, markups, or education

• No change in business processes

» Manage documents with preferred DMS/CMS applications (e.g. SharePoint)• Document control features (access control, versioning/history, review/approval)

• No new technology, education, or change in business processes

» Automatically convert and publish optimized content for any use without user interaction

• All standard end-user formats (HTML, EPUB, PDF …) optimized for any user and need

• All renditions published using a “book” paradigm, including table of contents

• All renditions support full text search

• Separate renditions for tablets and smartphones (HTML5, EPUB)

• Optional support for archiving and compliance formats (PDF/A, TIF)

» Automatic, cross-platform deployment to any system and technology• In our case now, SharePoint


Putting it all together with SharePoint

Authoring with Microsoft Office

Structured storage of content

Access control

Content types

Classification of documents

Document workspaces

Review and approval workflows

Document versioning and history

Related documents

Audit trails (Infopath)

Document Control



Automated transformation

and re-purposing(HTML, PDF, EPUB, Flash, etc)

Hyperlinking

Live cycle support

PDF watermarks and

metadata stamps

Content Transformation



Content Deployment

Policy Manual

Quality ManagementProcedures

Safety Manual

HR Manual

Product Manual



Content Deployment

Policy Manual

Quality ManagementProcedures

Safety Manual

Online manuals for end users (rich hypertext)

Navigation (taxonomy, date, title, etc)

Hyperlinks

Full text search

Personalization

Revision markup

Access control

Web 2.0 – RSS, Alerts, Favorites

Related publications

Usage statistics

User reviews, ranking, comments, blogging

On-demand PDF compounding

eBooks for mobile devices (EPUB)

HR Manual

Product Manual



Archiving

Metadata stamping

Watermarking

PDF/A

TIFF

Direct transfer


» Full power and convenience for authors

• MS Office and other authoring applications

• Management of content in preferred DMS/CMS

• No changes in business process

» Optimal presentation and usability for content consumers

• Browser and mobile device access

• User-specific table of contents and navigation

• Rich hypertext

» No more posted documents and PDF files!

• Personalization

• Full text search at the topic level

• Always up-to-date, automatically

» Authoring and document control separated from content consumption

• Authors separated from consumers

• Flexible security

• Every side gets the best solution

• Flexible architecture

» Cost efficient• No proprietary solutions required

» Use existing corporate standards

» SharePoint, MS Office, etc.

• No new training

• All manual conversion and deployment effort eliminated

Why use the Hyper.Net eManual Engine?

Users Organization



Approved content on every device

Always up-to-date

In every required format

For every user

Optimized for every context

All from a single source file

Seamlessly integrated with SharePoint

Plug-and-play

Why use the Hyper.Net eManual Engine?



Live Demo


References

Financial Services Manufacturing Retail and ServicesPublic Sector

Leading US Financial Organization

http://www.coextant.de/de/Customer%20Logos/dataport.png


Coextant Systems International AG

Schoenbergstrasse 4573760 Ostfildern (Stuttgart)Germany

+49 711 45 1000 – 0 Tel+49 711 45 1000 - 20 Fax

í[email protected]

www.coextant.com

Paul Caspers, CEO

+49 711 45 1000 [email protected]

Dr. Michael Fuchs, CTO

+49 711 45 1000 [email protected]

emanual engine for sharepoint

Technology

optimized content

based content

sharepoint authoring

automation ecta

centralized ecta

flow of document

user experience

user interaction