electronic signatures & pdf - planet pdf - the pdf user community
TRANSCRIPT
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Electronic Signatures & PDF:Electronic Signatures & PDF:Enabling eEnabling e--processes across the processes across the
Enterprise & WebEnterprise & Web
Tommy PetrogiannisPresidentSilanis Technology Inc.
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The Paper Problem
Manual Signing Process Cumbersome:
– Management of external & internal documents.
– Document authentication issues.
– Document loss, retrieval and storage issues.
– Signing and production bottlenecks.
– Etc.
The cost to fill a four-drawer filing cabinet is $25,000 plus the $2,100 annual expense to maintain it.
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The need for handwritten signatures prevents businesses from maintaining end-to-end electronic processes
The Problem for eBusiness
90% of organizations require signature approvals as part of their standard business processes
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Electronic Signatures in Business
Needs for electronic commerce and business
– Internal processes: employee, intra- and inter-departmental
– External processes: B2B, B2G, B2C
Legal requirements of signing
– Act of intent or consent to document/data/information.
– Legislation
Societal requirements of traditional signing– “Individuals still require the ceremony of physically signing for
important life transactions.” - Gartner Group
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Electronic Signature Concerns
Security– Forgery, repudiation
Support for existing systems– Electronic documents, forms, databases
– Document management, workflow, email, OS, etc.
Legality– Legal precedence, regulations
Ease of Use– Installation & training
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Process vs. Technology
Process– Electronic Approval: complete signing process involving electronic
signatures.
– Electronic Signature: electronic act taken by an individual to consent to a document’s content which binds their intent to the document.
Other Technology Issues: – Digitized signatures– Digital signatures, certificates, PKI– Encryption
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Electronic ApprovalSecure
ElectronicSignatures
Secure Document Authentication
Signature/Record Linking
Controls
Automation
Supports Key Record
Formats
Electronic Approval Process
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Electronic Approval Should….
Emulate paper processes to avoid re-engineering
Provide “One Pen” solution for electronic signing:
– support native applications
– cross version compatibility
Docu-centric: security dependent on document/data, not environment managing documents
Manage the complexity of multiple approval processes and allow for revisions/annotations between signatures
continued
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Electronic Approval Should….
Follow standards for encryption, certificates, PKI
Meet legislative and regulatory guidelines for the technology
Easy to use, manage and deploy across enterprise
Commercially available, off-the-shelf, plug-ins
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Demonstration
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Issues Prior to Implementation
Time Frame:
– Requirement to meet eBusiness and operational objectives.
Senior Management Involvement:
– Essential to success.
Change of Mindset:
– Cultural issues
– Misconceptions about security.
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Implementation Strategy
Leverage existing IT infrastructure to create eProcesses:
– Native application -> Adobe Acrobat PDF, web based PDF forms
– Computer network & Email;
– Workflow, Document Management, Inter/tranet components.
Leverage Knowledge Workers:
– Approval processes already in place;
– Limit technology training requirements and re-engineering of business processes to speed implementation.
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Multi-signature and approval automation features allows any signing process to be made electronic.
Out-of-the-box support for:
– Adobe Acrobat versions 3.0 & 4.0 and PDF forms;
– MS-Office & MS-Outlook;
– JetForm FormFlow.
Interfaces at the document data level to work seamlessly with inter/tranet, document management, workflow, email, etc.
Industries using ApproveIt include: government, health, insurance, telecom, pharmaceutical, engineering and others.
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In closing
Your Questions
Visit us at WWW.SILANIS.COM
Download demonstration copy or presentation.
Participate in a Webinar (Online Seminar).