ELECTRONIC PROPOSAL BOOK

September 9, 2003

Project Team

Brandon Crowley, TDOT ConstructionVonda Kellett, TDOT ConstructionMichele Baker, Info TechBrian Cox, Info Tech

ImplementationPES/LAS/Expedite - February 2002DSS - April 2002Electronic Proposal Book - Feb. 2003SiteManager - TBD

Previous Practices

Printed all contents of the proposal in hard copyAssembled a master hard copy of each proposalHand carried the master copy to the Print Shop for reproduction in bulk

TDOT RequirementsStore special provisions in Word formatStore occasional drawings electronicallyModify special provisions at the proposal level & store the revision dateProduce an electronic file

Generic Trns•port Functionality

Stores special provisions in ASCII textAllows special provisions to be assigned from the reference table to the Proposal TabProduces some reports typically used in a proposal book

Tennessee’s Approach

Program Changes

New Business Flow

PROGRAM CHANGES

3 Plug-Ins Added

Reference Table

Allows Word, Excel & .pdf files to be stored and modified.

Proposal Level

Allows storage & modification of special provisions and allows revision dates to be stored.

Attachments Tab

Builds Electronic Proposal Book in .pdf format.

Sample Cover

Sample Table of Contents

View entire book at... www.tdot.state.tn.us/construction

New Business FlowAssign special provisions to the proposal in PESEdit any proposal specific special provisionsGenerate Electronic Proposal BookPrint Electronic Proposal directly to DocuTech printer in Print ShopPost to Internet

Prosand

Cons

ProsReduced assembly timeCost reduction (TDOT & Contractor)Contractor review prior to purchaseStreamlined reproductionInternet distribution for field offices

ConsUser must be more computer literate

Additional computer training sometimes needed

Two source code changes were needed

Questions?Questions?