electronic invoice processing with peoplesoft...electronic invoice processing with psft key from...
TRANSCRIPT
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Electronic Invoice Processing with PeopleSoftFinancials, Imaging and Workflow
Sancho PintoDirector, Product ManagementOracle Content Management
Bupinder SondhiDirector, Product DevelopmentPeopleSoft Financials
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Agenda
• Financial Processes Automation Challenges
• Traditional Point Solutions and Limitations
• The Unified Oracle/PeopleSoft Solution- Cumulative Automation Options
• Summary
• Q&A
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The Accounts Payable Problem
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The remaining 83% is spent on mundane functions …keying-in paper invoice data into AP systems and
disputing discrepancies.
Aberdeen Group
Paper is Still King
…only 17% of the settlement cycle time isspent on approving invoices for
payment.
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The Accounts Payable ProblemTypical Point Solutions
Shared Service Centers
Facilitates processimprovements
Provides an approach – not atechnology for reducingpaper/manual interactions
Facilitates processimprovements
Provides an approach – not atechnology for reducingpaper/manual interactions
Imaging and Workflow
Enables distributed approvalsbut still requires humantouch points
Typically duplicates ERPfunctions in externalworkflows
Enables distributed approvalsbut still requires humantouch points
Typically duplicates ERPfunctions in externalworkflows
Supplier Self Service
Typically deployed to smallsuppliers
Suppliers resists – how areremaining suppliers handled
Typically deployed to smallsuppliers
Suppliers resists – how areremaining suppliers handled
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An IntegratedOracle Solution
Optimizing AP ProcessesOracle’s end-to-end automation platform
CAPTURE &IMAGING
WORKFLOW
0%
EF
FIC
IEN
CY
100%
ERPSYSTEM
SELF-SERVICE
PROCESS AUTOMATION
EDI / XML
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An IntegratedOracle Solution
Optimizing AP ProcessesOracle’s end-to-end automation platform
Oracle Capture &Oracle I/PM
WORKFLOW
0%
EF
FIC
IEN
CY
100%
PSFT
Payables
PSFTeSettlements
PROCESS AUTOMATION
EDI / XML
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PeopleSoft Financial Management SolutionsHelping Customers Achieve World-Class Finance Processes
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Capture, Imaging and WorkflowRisks and Opportunities
Paper-basedManualAd-hoc
AutomationVisibilityCompliancePaperelimination
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Electronic Invoice Processing with PSFTBack-end Imaging - Starting At The Beginning
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Oracle Imaging & Process ManagementTransactional Content Management
Content Management
High volume imaging and fixedcontent management
Secured, saved searches fordocument retrieval
High volume imaging and fixedcontent management
Secured, saved searches fordocument retrieval
Workflow
Embedded BPEL basedworkflow capabilities
Provides human workflow andsystem integration tools
Embedded BPEL basedworkflow capabilities
Provides human workflow andsystem integration tools
Application Integrations
Default imaging solution forOracle Applications: EBS,PSFT, JDE
Tools for other integrationse.g. i-Flex, Epic
Default imaging solution forOracle Applications: EBS,PSFT, JDE
Tools for other integrationse.g. i-Flex, Epic
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Oracle Imaging & Process ManagementApplication Extension Framework
Seamless UserExperience
Bring content to the businessapplication
Reduce training and processchange impact on users
Bring content to the businessapplication
Reduce training and processchange impact on users
Loosely CoupledIntegration
Minimize application footprintProvide configurable
integrations to reducecustomizations
Minimize application footprintProvide configurable
integrations to reducecustomizations
Best-Practices SolutionTemplate
Productized integrations withPeopleSoft
Componentized solution builton standards
Productized integrations withPeopleSoft
Componentized solution builton standards
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Oracle Imaging & Process ManagementHow It Works – Browser Based Viewing
• Browser plug-in and zero foot print viewers– Annotate any content: Images, Office documents, ERM/COLD
• Markups individually secured. Enforce redactions• No changes to original document
– Supports 400+ formats
Doc
umen
t ren
derla
yer
Sec
ure
anno
tatio
nla
yer
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Oracle Imaging and Process ManagementHow It Works – Multi-Use Imaging Platform
Payables HR Contracts
I/PM
3rd Party AppsCustom Apps
API API
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Electronic Invoice Processing with PSFTKey From Image – The Next Step
Archive in I/PM Route to AP fordata entry
Complete processingwith native PSFT functions
Scan And IndexPrep & Sort
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Ro
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Users
Data Entry usingPSFT Voucher Entry
Incomplete PO, SupplierMaintenance etc
Exceptions
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Oracle Imaging & Process ManagementHow It Works – Imaging, Workflow, Monitoring
• Images routed via workflow to AP Processors for voucher entry
• Streamlines process e.g. exception handling• Increases visibility – reduces
‘invisible’ payables float
• Automatically route tasksto the correct person
• Dashboard for monitoringqueues, process rates
• Leverages AXF integration framework
• Solution templates for accelerated implementations• Built on standards-based technology
Electronic Invoice Processing with PSFTOCR for Reduced Data Entry
Archive in I/PM Route forreview/approval
Insert voucher andprocess for payment
Scan, OCR*,Validate
Prep & Sort
Ac
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Ro
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Bu
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Users
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Error/dispute resolution,approvals in
PSFT eSettlements
* Provided through partner solutions e.g. Kofax, Brainware
Oracle Imaging & Process ManagementHow It Works – OCR, Workflow, eSettlements
• Partner OCR solutions integrated with Oracle Capture
• Some data correction needed during scanning process
• Common exceptions e.g. supplier maintenancedetected/handled through workflow
• Leverage PeopleSoft eSettlements to route invoices tobusiness users for review prior to voucher creation
• No custom screens need to be developed
• Standard PeopleSoft functionality for matching,escalation, approval
• Supporting images still accessed via the AXF
PeopleSoft eSettlementsHow It Works - eSettlements for validation and approval
One Click to Drill toDetails………..
Electronic Invoice Processing with PSFTSupplier Self Service
Route forreview/approval
Insert voucher andprocess for paymentA
cco
un
tsP
ayab
leS
up
plier
Bu
sin
ess
Users
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1Self service/XML viaPSFT eSettlements
Error/dispute Resolution,approvals in
PSFT eSettlements
Reduces paper processingFewer errorsHandles a range of technology
capabilities
Reduces response time throughautomation
Improves communication
Minimizes resources needed to processdisputes.
Better cycle time – more prompt-paydiscounts, fewer penalties
PeopleSoft EIPP SolutionSummary
PeopleSoft EIPP SolutionSummary
PeopleSoft eSettlementsSupplier Home Page Example
PeopleSoft eSettlementsSupplier Self-Service Invoice Creation
An IntegratedOracle Solution
Optimizing AP ProcessesOracle’s end-to-end automation platform
CAPTURE &IMAGING
WORKFLOW
0% 100%
ERPSYSTEM
SELF-SERVICE
PROCESS AUTOMATION
EDI / XML
EF
FIC
IEN
CY
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For More Information
http://search.oracle.com
Imaginge-Settlements
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The preceding is intended to outline our generalproduct direction. It is intended for informationpurposes only, and may not be incorporated into anycontract. It is not a commitment to deliver anymaterial, code, or functionality, and should not berelied upon in making purchasing decisions.The development, release, and timing of anyfeatures or functionality described for Oracle’sproducts remains at the sole discretion of Oracle.
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