Electronic Information Materials: Collection Development Policy, Selection Criteria, Review Tools

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Electronic Information Materials:Collection Development Policy, Selection Criteria, Review Tools Dr Dibyendu Paul Presentation for8th UGC Sponsored Refresher CourseOrganized by DLIS & Academic Staff CollegeCalcutta University8th/RC/LIS/CU/01.03.10Presentation PlanIntroductionModes of Electronic Publishing and CD The ER and the CDPTraditional CDP and Issues of ChangesCriteria for Selection of ER Tools for Selection of ERSituation in Our Academic Libraries Some Useful Review Sources for ERConclusion8th/RC/LIS/CU/01.03.10IntroductionER initiated in 1960sOnline networks in 1970sVarious forms of e-publishing in 1980sTelecommunications made wide scope in 1990sLibraries and publishing are busy with various issues of procurement, access and preservation in 2Ks8th/RC/LIS/CU/01.03.10Introduction (cont.)Changes effect on CDP, selection criteria and selection process; budgeting and acquisition; organization and access; evaluation and assessment; issues of copyright and licensing; and preservation ERCD was a comprehensive phrase that denoted the process of building collectionsCollection management reflect a somewhat paradigmatic shift Collections and connections are likely to be a better replacement 8th/RC/LIS/CU/01.03.10Collection Management Activities are:budgeting and resource allocationselection, evaluation and withdrawal of stockchoice of media and formatstorage services and facilitiespreservation, conservation and bindingmonitoring of collections, organization and shiftingperformance measurement, collection administrationsystem development and new technology, resource sharing and networking8th/RC/LIS/CU/01.03.10E-Publishing and CD In the space of a few years we have collectively witnessed in electronic format the appearance of all the major reference titles and journals for most subject areas, a process that originally took several hundred years to complete in the print world. [Gorman] Development of new carriers has brought fundamental change about future collection policies and storage requirements and an awareness that in order to maintain comprehensive collection for present and future generations, it will be necessary to obtain an increasing amount of non-print materials. [UNESCO] Back2Plan 8th/RC/LIS/CU/01.03.10The ER and CDPEarlier collection maintenance like binding, replacing, weeding, preserving, and protecting were thought as lateral to the real process of collections buildingNow a day all are included in the periphery of collection management in the electronic environmentA CDP is usually written and developed with two audiences in mind- the library staff members and the broader range of patron and users community8th/RC/LIS/CU/01.03.10The ER and CDP (Cont.)In most CDP, we find a combination of descriptions of practices, guidelines for decisions, and provision intended to protect against unwarranted pressure to acquire or discard certain types of materialsIt helps to ensure consistency in procedures and appropriate balance in the librarys collectionsThere are three approaches to consider the acquisition or retention of ER into the CDP:Making ER acquisition fit into the patterns of traditional policiesCreating separate policies dealing only with ERMainstreaming ER into a reworked, integrated CDP8th/RC/LIS/CU/01.03.10Traditional CDP Define librarys institutional mission, user community and requirementsProvide selection criteria and guidelinesIdentify selection tools and processes Define the process of weeding, cancellation, replacement of materialsFacilitate the consistency and communications among the CD staff and overall management as an authority documentAssign the responsibility for various aspects of CD processes and collection management activitiesPlan for the future of the collections8th/RC/LIS/CU/01.03.10Traditional CDP (Cont.)Provide guidelines for dealing with gift materialsProvide guidelines for dealing with the materials or services thought by the authority as inappropriateProvide framework and context for library access, space allocations, budgeting, and fund rising prioritiesSupport cooperative or collaborative CD and inter-library loan by describing the past and the current activities in his respectIdentify strength and relative weakness of the present collectionsAid in planning for development initiatives and grant proposals8th/RC/LIS/CU/01.03.10CDP: Issues of ChangeCancellation or retention of print version against available e-version Provision of or limitations on remote access of resources Technological requirements for access including formats and the computer platform compatible with the materials New and additional cost of hardware and others to materials including the cost of Internet and other network Possible duplication of certain e-journals and databases while purchasing bundles from different aggregators Negotiation of the terms of licenses for use of material, including provision of legal considerations in the CDP 8th/RC/LIS/CU/01.03.10CDP: Issues of Change(Cont.)Special preservation and long-term access issues of ERWhether library losses all rights to the materials previously licensed once cancellation has doneWhether it will really performs its intended services better at least compared to its print counterpartConsideration of training of staff and users in handling and use of ERAccess and organizational issues whether and how to catalog ER Consideration of cooperative CD issues, such as ability to provide copies on interlibrary loan Back2Plan8th/RC/LIS/CU/01.03.10Continuity in CDPWhile the principles of CD, which were developed in the world of print publications, do not change radically with new publishing technologies, method of decision making and specific selection guidelines must be adjusted significantly to incorporate new publishing formats. S. G Demas, Library Hi Tech. 12(3) p. 71-80Back2Plan8th/RC/LIS/CU/01.03.10Criteria for Selection of ERAudience:Does the users are really require it consciously or unconsciously? Content:Does it fill the current gaps in print collection? E- materials should not be acquired simply because it is available. Does it duplicate the already owned materials? Costs:What will be the cost benefit of replacement? Does it require purchase of additional hardware and software? Access: Does the technology make the content of ER easily accessible? 8th/RC/LIS/CU/01.03.10Criteria of ER (Cont.)License Agreement: In case of licensed can the library continue to retain its current inter library loan system?Authority and Ease of Use:Is the material authoritative? The accuracy of the ER is very critical to determine during the process of selection and evaluation. Does a library have sufficient computer terminals to handle additional user traffic? Back2Plan8th/RC/LIS/CU/01.03.10Tools for Selection to AnswerWhat is available? How much does it cost?Where can it be obtainable?8th/RC/LIS/CU/01.03.10Tools to Answer (Cont.)Is the resource authoritative? The selection tools might help to determine the authority Does it deliver what it promised?Has it been cited in bib/webliographies?Is the vendor reliable? Back2Plan8th/RC/LIS/CU/01.03.10Situation in Academic Libraries Libraries of universities and research institutes have their defined audiences who proactively require exploded information in electronic from with appropriate infrastructureMost of the college libraries are not ready to develop a wide range collection and connections of electronic information resourcesCollege education still now is text book & regional language dependent. Supportive ER are produces very less8th/RC/LIS/CU/01.03.10CDP in Academic LibrariesCDP for ER, separately or in an integrated way, are not adopted and/or not adapted in most of the academic libraries hereMost of the university and research institute libraries here have no written document as a guideline for CD in regards to print or electronic environmentBut definitely the process of collection building is follows based on certain policies in any form It is guided by certain conventions, experiences and sense of right and wrong here 8th/RC/LIS/CU/01.03.10Policies Resolved by Crucial issues or problems regarding collection development and management are resolve in different committees in different levels in the institutionsCertain other issues like collection strength, loss consideration and weeding out procedures, staff pattern for management of collection in the libraries and bargaining of cost of books are generally guided by the government circulars and sponsor agencies desires. 8th/RC/LIS/CU/01.03.10ER Procured in the Way of Most of the university libraries started their ER procurement at the initiatives and policies of their affiliating body like UGC with the package as they drawn togetherSame is the case for different other higher education institutes and research centers. Most of them are connected with their relevant consortiaPolicies, criteria, selection all are directly controlled by the agency on the high behind the consortiaLocal issues hardly been considered in this regardsThey have only appeared as a part of central initiation of ER procurement. Back2Plan8th/RC/LIS/CU/01.03.10Some Useful Review Sources C&RL NewsNet: Internet Reviews www.bowdoin.edu/~samato/IRAThis is an internet archive for review of ER of College and Research Library News, contains monthly updated reviews from 1994 to 2006. The reviews allow searching and browsing by various meansCurrent Cites http://lists.webjunction.org/currentcites/A team of librarians monitors information technology literature. The resulting issue of 8-12 annotated citations of current literature. It has been published August 1990 8th/RC/LIS/CU/01.03.10Some Useful (Cont.) Educate Online: UK Education News and Reviewshttp://www.educate.co.ukSet up in 1994 to carryreviewsofsoftware, computers and anything education Librarians Index to the Internet http://lii.orgIt reviews high-quality websites carefully selected, described, and organized by a team of librarians since 1990. Topics include current events and issues, helpful tools for information users, human interest, and more. It can also be searched and browsed Library Journal Digital: Web Watch Archivehttp://www.libraryjournal.comA comprehensive publication with reviews of nearly 7000 books, hundreds of audio books, videos, databases, web sites, and systems that libraries buy annually8th/RC/LIS/CU/01.03.10Some Useful (Cont.) NewJour: Electronic Journals & Newsletters http://librray.georgetown.edu/newjourList for new journals and newsletters available on Internet or those in print or move into electronicPublib Discussion List www.sunsite.berkeley.edu/publib/Its electronic discussion list is intended for the issues relating to public librarianship. Scout Repot www.scout.wise.edu/scout/reportIt focused on developing better tools and services for finding, filtering, and presenting online information TourBuswww.internettourbus.comIt provides information on computer viruses, search engines, spam, cookies and the most useful sites on the Web. 8th/RC/LIS/CU/01.03.10Some Useful (Cont.)Amazon.comwww.amazon.comNothing more is to be said on this siteBarnes and Noblehttp://www.barnesandnoble.comIt offer books, music, DVD, games, and related products & servicesBookWire: The Book Industry Resource www.bookwire.comThis site is helpful to search book reviews, read about the latest releases, watch author video clips, and learn about upcoming book events. Borders www.borders.comIt is a publicly held company at Michigan8th/RC/LIS/CU/01.03.10Some Useful (Cont.)Berkeley Digital Library Sunsite http://sunsite.berkeley.edu/Builds digital collections & services to provide information & support to digital library developers worldwideE-information SourcesBibliography http://library2.usask.ca/~dworacze/BIBLIO.HTMSubject Index to Literature and Bibliography deals with all aspects of electronic publishing Scholarly Electronic Publishing Bibliography (SEPB)www.digital-scholarship.org/sepb/sepb.htmlPresents selected English-language articles, books, and other printed and electronic sources that are useful in understanding scholarly electronic publishingBack2Plan8th/RC/LIS/CU/01.03.10Conclusion The electronic information resources offer a tremendous potentiality before us. We should not guided by adventure and unreality. This is the high time to trace on to adopt and adapt a concrete CDP considering the new paradigm as well as the current realities in potentially and viability of information resource materials in our academic libraries. 8th/RC/LIS/CU/01.03.10Long live old reference (=information) services with new technologies. Fit new technologies into traditional goals. (Katz, 2001) 8th/RC/LIS/CU/01.03.10


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