electronic fishery information collection in alaska

ELECTRONIC FISHERY ELECTRONIC FISHERY INFORMATION INFORMATION

COLLECTION IN ALASKACOLLECTION IN ALASKA

Landing Report The off-load of catch to one processors or buyer. One Landing report may represent multiple fish tickets. If the harvester sells to more than one processor, multiple landing reports are created. All landing reports and fish ticket are joined by one unique Trip number based upon Year/Vessel ID/Overlapping dates.

IERS Interagency Electronic Reporting System, commonly called eLandings

seaLandings application for the disconnected at sea operation (landing and production reporting)

tLandings application for the disconnected tender operation (landing reporting only)

Agency Desktop Web application to allow agency staff to view and edit landing reports.

Presentation focus:Presentation focus: What is eLandings?What is eLandings? Program overview and current status.Program overview and current status. Current developments and activities.Current developments and activities. New application functions for salmon.New application functions for salmon. Implementation approach for salmon.Implementation approach for salmon. Project documentation.Project documentation.

The Interagency The Interagency WhoWho

Alaska Department of Fish and GameAlaska Department of Fish and Game International Pacific Halibut International Pacific Halibut

CommissionCommission National Marine Fisheries ServiceNational Marine Fisheries Service

– Sustainable FisheriesSustainable Fisheries

– Restricted Access ManagementRestricted Access Management

Interagency Electronic Interagency Electronic ReportingReporting

Program ComponentsProgram Components

Web based reporting

Desktop reporting via

email Agency Interface for review and editing

submitted electronic data

Elandings 24/7 Server @ SOB

Initial and Final

submission

InteragencyServer

NMFS RAM

NMFS Sustainable Fisheries

ADF&G CommercialFisheries Division

IPHC

Interagency Web-based Interagency Web-based Electronic ReportingElectronic Reporting

Catch and Production

Reporting by Industry

Interagency Web-based Electronic Interagency Web-based Electronic ReportingReporting

ADF&G Land to Fish

Upon receipt of paper fish ticket at local office of ADF&G, tickets are ‘batched’ – assigned a unique archival number within the IERS system. This triggers the pull of data to the ADF&G Fish Ticket System.

Local offices of ADF&G can manage fisheries using data from the fish ticket system.

Data is pulled into ALEX for Region I.

Interagency Web-based Electronic Interagency Web-based Electronic ReportingReporting

AGENCY DESKTOP APPLICATION PROCEDURES

BATCHING

Review and Editing

Audit trail

Interagency Web-based Interagency Web-based Electronic ReportingElectronic Reporting

Currently, the Agency Desktop application Currently, the Agency Desktop application offers limited reporting capability. offers limited reporting capability.

IERS – 4IERS – 4thth quarter 2008 quarter 2008 statusstatus

Fully implemented:Fully implemented: – – Rationalized Crab Fishery.Rationalized Crab Fishery. – – Statewide Groundfish, including CDQ Statewide Groundfish, including CDQ

halibut fisheries.halibut fisheries. – – January 2009 IERS will be required by January 2009 IERS will be required by

NMFS for all processors with a Federal NMFS for all processors with a Federal Processor Permit.Processor Permit.

Magnetic stripe on CFEC permit cards.Magnetic stripe on CFEC permit cards.


Operations TypesOperations Types Number Number Plant/Receiver facilitiesPlant/Receiver facilities 98 98

Custom Processing OwnerCustom Processing Owner 75 75 At-Sea ProcessorAt-Sea Processor 102102

Processor User AccountsProcessor User Accounts 424

eLandings User AccountseLandings User Accounts


Landing Reports by type:Landing Reports by type:YearYear Fishery Report TypeFishery Report Type Number Number

of of ReportsReports

20072007 CrabCrab 957 95720072007 GroundfishGroundfish 21,87421,87420082008 CrabCrab 951 95120082008 GroundfishGroundfish 21,45021,450

StakeholdersStakeholders Agency Staffs – local offices and HQAgency Staffs – local offices and HQ Processors – local offices and HQ (Wa.)Processors – local offices and HQ (Wa.)

– TendersTenders– Buying StationsBuying Stations– Custom ProcessorsCustom Processors

Enforcement OfficersEnforcement Officers– NMFS EnforcementNMFS Enforcement– State TroopersState Troopers

Fishery Coop ManagersFishery Coop Managers

Project Goals and Project Goals and StandardsStandards

Collect timely commercial catch statistics.Collect timely commercial catch statistics. Collect real time quota catch statistics.Collect real time quota catch statistics. Reduce redundant reporting to mgt Reduce redundant reporting to mgt

agencies from seafood industry.agencies from seafood industry. Improved data quality.Improved data quality. Join multiple landing documents and Join multiple landing documents and

reports with a unique trip number.reports with a unique trip number. Considers processor business Considers processor business

constraints.constraints. One-time data entry for processors.One-time data entry for processors.

Program Challenges Program Challenges currently being addressedcurrently being addressed

Report capability in Agency Desktop to Report capability in Agency Desktop to access timely harvest information.access timely harvest information.

24/7 user support.24/7 user support. Willingness of processors to provide Willingness of processors to provide

access to web-based eLandings system access to web-based eLandings system 24/7.24/7.

Disconnected buyers – Disconnected buyers – – At sea operationsAt sea operations– Remote locations.Remote locations.

Seasonally high volume salmon Seasonally high volume salmon fisheries.fisheries.

eLandings for SalmoneLandings for SalmonTimelineTimeline

2006 - A 500k CIP to expand electronic 2006 - A 500k CIP to expand electronic reporting to salmon included in the Governor’s reporting to salmon included in the Governor’s budget and approved by the legislature.budget and approved by the legislature.

2007 - Feasibility and initial requirements 2007 - Feasibility and initial requirements report completed to expand eLandings to report completed to expand eLandings to salmon for shorebased processors and salmon for shorebased processors and tenders. tenders.

2007/8 - HQ Computer Services programming 2007/8 - HQ Computer Services programming staff began to returned to stable staffing.staff began to returned to stable staffing.

eLandings for SalmoneLandings for Salmon 2007/8 - Conducted numerous interviews and 2007/8 - Conducted numerous interviews and

site visits with processor and ADF&G staffs, as site visits with processor and ADF&G staffs, as well as tender operators. well as tender operators.

2008 - Staff completed initial trials of the 2008 - Staff completed initial trials of the salmon tender application – tLandings.salmon tender application – tLandings.

Feb. 2009 - Provide training to processor staff Feb. 2009 - Provide training to processor staff on ‘data bridge’ to facilitate one time data entry.on ‘data bridge’ to facilitate one time data entry.

Feb. 2009 - Provide eLandings training to Feb. 2009 - Provide eLandings training to NMFS Enforcement and State Troopers. NMFS Enforcement and State Troopers.

March 2009 – Initial deployment of eLandings March 2009 – Initial deployment of eLandings Salmon at Sitka Sound Seafoods.Salmon at Sitka Sound Seafoods.

eLandings for SalmoneLandings for SalmonVolume TestingVolume Testing

1/29/09 - Completed test of 1000 landing 1/29/09 - Completed test of 1000 landing reports simultaneously submitted.reports simultaneously submitted.

Next volume test will test 6000 landing Next volume test will test 6000 landing reports.reports.

30 testers from ADF&G Statewide, IPHC, 30 testers from ADF&G Statewide, IPHC, NMFS, Wostmann, & Ak Science Center. NMFS, Wostmann, & Ak Science Center.

User SupportUser Support

NMFS has contracted withNMFS has contracted with

Enforcement Data ClerksEnforcement Data Clerks

(Technicians) to provide (Technicians) to provide

18/7 eLandings user support.18/7 eLandings user support.

Training will be providedTraining will be provided

February 17-18, 2009.February 17-18, 2009.

eLandings for SalmoneLandings for SalmonApplication features developed for eLandings Salmon:Application features developed for eLandings Salmon:

Abbreviated one page salmon data entry.Abbreviated one page salmon data entry. Chum percentage mass update to landing reports – per day Chum percentage mass update to landing reports – per day

and per tender delivery.and per tender delivery. Mass update of individual landing reports to reflect post-Mass update of individual landing reports to reflect post-

season price adjustments.season price adjustments. Average weight/number of fish calculation option.Average weight/number of fish calculation option. Data capture of delivery time, chill type, product Data capture of delivery time, chill type, product

temperatures.temperatures. Expansion of grading and pricing templates.Expansion of grading and pricing templates. Automated daily delivery summary reports to local office of Automated daily delivery summary reports to local office of

ADF&G.ADF&G. Automated tender trip delivery summary report for Automated tender trip delivery summary report for

processors.processors.

eLandings for SalmoneLandings for Salmon

Grading, sizing, pricing template

XML Import and Export XML Import and Export FeatureFeature

IERS Tender System Beta IERS Tender System Beta TestingTesting

Miss Linda galleyMiss Linda galley SeaMac wheelhouseSeaMac wheelhouse

Implementation ApproachImplementation Approach

SlowSlowSteadySteady

Target largest processors with multiple Target largest processors with multiple facilitiesfacilitiesGo where we are invited!Go where we are invited!

Be flexibleBe flexibleCommunicateCommunicate

EvaluateEvaluate


Evaluate

• Obtain feedback

Processors and tendermen

ADF&G staffs

End users of data

• Expand to additional processors


Pattern of implementation of eLandings has been organic:

• One processor tells another processor that the system works well and is easy.

• Processor contacts ADF&G and request the use of the system for additional fisheries.

• Quote from Pacific Marine Expo 2008, Trident Seafoods – “When are you going to expand the system to allow for salmon reporting? We want to report everything in eLandings.”

Implementation PlanImplementation PlanAdditional ActivitiesAdditional Activities

TrainingTraining

eLandings eLandings seafood processor training in seafood processor training in Southeast Alaska and KodiakSoutheast Alaska and Kodiak

Agency staffsAgency staffs

Processors and tender operator crewProcessors and tender operator crew

Processor IT staffs and third party vendors – XML Processor IT staffs and third party vendors – XML import/exportimport/export

Memorandum of Agreement with NMFS and IPHCMemorandum of Agreement with NMFS and IPHC

Program DocumentationProgram DocumentationConfluence WikiConfluence Wikihttps://elandings.alaska.gov/confluence/display/IERS/Current+Developmenthttps://elandings.alaska.gov/confluence/display/IERS/Current+Development

https://elandings.alaska.gov/confluence/display/IERS/Current+Development

Application DevelopmentApplication Development

Collaborative process with all stakeholders Collaborative process with all stakeholders and developers.and developers.

An investment of time during the development An investment of time during the development process can pay dividends with greater process can pay dividends with greater efficiencies for many years. efficiencies for many years.

Implementation requires trustImplementation requires trust

and patience.and patience.

Questions?Questions?Questions?Questions?

electronic fishery information collection in alaska

Documents