Electronic Faculty Service Load Agreement (FSLA)

Current Steps

• Phase 1 – completed and to begin Spring 2012– Train the Deans, Department Heads and AAA’s on

Phase 1.– AAA’s will review, print and mail to faculty for

signatures. – Faculty will sign and return to department– Department Head will review and sign– Dean will review and sign– Signed FSLA will be returned to Human Resources

Next Steps

• Phase 2 – Establish an electronic workflow process for all approvals to be completed through PeopleSoft (no paper) – Estimated completion and in-use Fall 2012.– Train the Deans, Department Heads, Faculty and AAA’s on

Phase 2.– Faculty will log into PeopleSoft and input office hours and

sign their Faculty Service Load Agreement– Department Head will review and sign– Dean will review and sign– Human Resources will be able to track the FSLA through all

stages and view signatures

Before & After Process Comparison

FSLA – Faculty Service Load Agreement

FSLA – Faculty Load

FSLA – Load Banking – Balance and Pending Activity

Load Bank Maintenance ScreenLoad Banking – Balance and Pending Activity

All Load Bank Balances, as of the end of Spring 2011 are loaded as “Initial”.

Deans, Department Heads and AAA’s will have “View Only” access.

Load Bank Maintenance Screen – After Running the Load Bank Process

All ‘Use’ activity will be processed in a First In, First out basis (after the ‘Initial’ balance has been used). It will no longer be possible to bank Lab TU’s and only use Lecture TU’s. (Banked Lab TU’s are paid out at a higher rate.)

FSLA – Office Hours

FSLA – Signature & Date Lines

Faculty Office Hours

• Enter office Phone number, cell phone number (Optional), and at least one office hours line before saving the record.

• Each line has two options: Office hours or TBA Hours.• Office Hours will be printed on the Faculty Term Workload

sheet (Faculty Load Service Agreement).• Each office hours line must be 30 minutes minimum and

between 7a.m. to 10 p.m.• TBA hours require a class number.• Use the “+” sign to add a new record, or use the “-“ sign to

delete a record.• Click “SAVE” to save the record.

Faculty Office Hours

Faculty Office Hours•Use the “+” sign to add a new record, or use the “-“ sign to delete a record.

Faculty Office Hours• Enter office Phone number, cell phone number (Optional), and at least one office hours line before saving the record.•Each office hours line must be 30 minutes minimum and between 7a.m. to 10 p.m.

Faculty Office Hours• Each line has two options: Office hours or TBA Hours.• TBA hours require a class number.

• You can search faculty by employee ID, Academic Organization/Department, Last Name or First Name.

• You can view all instructor’s office hours; however, you can only modify your own office hours.

• Faculty can edit their Office Hours through the first two weeks of the semester.

• The system is locked the third week of the semester. At that time, only Academic Administrative Assistants will have access to make changes with the Deans approval.

Faculty Office Hours - Search

Faculty Office Hours• You can search faculty by employee ID, Academic Organization/Department, Last Name or First Name.• You can view all instructor’s office hours; however, you can only modify your own office hours.

Faculty Office Hours Help Page

Thank you for your time.

Questions?