electronic communications coordinator vtools regional meeting april 6 – 9, 2011
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Electronic Communications Coordinator
•vTools
Regional MeetingApril 6 – 9, 2011
Agenda
Introduction to vToolsvTools MeetingsvTools VotingvTools WebInABoxvTools Web Conferencing
March 25, 20102Regional Technical Activities Committee - Action Plan
vTools Introduction
March 25, 20103Regional Technical Activities Committee - Action Plan
Providing tools to the volunteers and staff
who support our members.
The Documentation Sitehttp://vtools.ieee.org
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Present PortfolioIn Production:– Meetings,
Supports new L31 process 100+ sections involved (essentially 100% for L31) Credit card handling
– Credit cards for R1-7 for sections with Concentration Banking– Section subunits can use CC wit section’s concentration banking
– WebInABox, File Storage (for presentation distribution, etc.)– Voting– DimDim (staff, branded) [We have ~7 months to replace]– Blog tool – WordPress (staff, branded)– Survey tool – FluidSurveys (staff, branded)– Documentation: vTools Blog http://vtools.ieee.org
Pilot– Officer Reporting– Student Branch Reporting
Recommended Tool– Doodle (just documentation, not branded)
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vTools Meetings (http://meetings.vtools.ieee.org/)
In productionOn-line registrationCredit card support in production for R1-7L31 Meeting report (only need to add attendee information, only IEEE Web Account necessary)RSS, iCal, and other feeds of meetings and L31sCalendar support Badge printing, meal tickets Notice of meeting for display on a web site without webmaster involvement Feeds meeting information to myIEEEOther enhancements prototyped
vTools Meetings (Example Web Page)
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vTools Meetings
Demo
March 25, 20108Regional Technical Activities Committee - Action Plan
vTools Voting (https://voting.vtools.ieee.org/)
Electronic Election for local units– In Production– Supported all units for 2010 elections
that chose to use it– Can support elections for units other
than Sections, Chapters, Affinity Groups
vTools Voting
Demo
March 25, 201010Regional Technical Activities Committee - Action Plan
vTools WebInABox(http://webinabox.vtools.ieee.org/)
Basic Section web site “WebInABox”– In Production– Wizard-like interface for creation– Data driven– Enable a common look and feel– Calendar for all units
pulls from Meetings tool
– Pulls volunteer data from IEEE databases
– No webmaster involvement required– Upload and distribute files
vTools WebInABox (What does WebInABox mean?)
Web presence is important.Web usage is decliningMore unit web sites are out of date– WebInABox allows a system that can be
neglected
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http://webinabox.vtools.ieee.org/
vTools WebInABox
Demo
March 25, 201013Regional Technical Activities Committee - Action Plan
vTools Web Conferencing Service(using DimDim)
• Web Conferencing service to Geographic Organizational Units for online meetings, webinars, training, demos and presentations. (not an electronic meeting service)
• The service is available to Geogaphic Organization Units
• DimDim Enterprise Edition hosted by DimDim• Our license allows multiple simultaneous
teleconferences with up to 50 attendees• Uses a scheduling interface• More details available at• http://www.ieee.org/go/mga-vm
• Land line number is not toll free, DimDim software allows meetings to be overwritten by other volunteers without warning (same teleconference room only)
• We created FAQ Blog that goes over:• Easy Start and Rules of the Road• Ways of making toll free calls using Skype, Google Voice,
and DimDim built-in VoIP• Where to get help on DimDim
• Blog is updated as we learn more about what users need• A new service vendor will be adopted prior to the end of
the IEEE contract with DimDim (now owned by Salesforce.Com)
vTools Web Conferencing Service (DimDim Challenges and Solutions)
vTools Web Conferencing Service(What does Web Conferencing mean?)
It supports unit webinarsIt supports electronic training sessionsIt doesn’t support electronic meetings without a conference callIt allows recording of meetings for reuseIt reduces travel costsIt allows people to attend meetings that distance or time may otherwise not allow.
vTools Web Conferencing Service
Demo (https://ieee.dimdim.com/)
March 25, 201017Regional Technical Activities Committee - Action Plan
Electronic Communications Coordinator
Questions ?
THANKS / Gracias / Muito Obrigado
[email protected] Carrillo Melgarejo
March 25, 201018Regional Technical Activities Committee - Action Plan