Electronic Archive Services in Lithuania

Dr. Arūnas Stočkus

Vilnius UniversityFaculty of Mathematics and InformaticsLithuania

EBNA, 08-10-2013

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Objectives

Presentation of Lithuania’s national electronic document platform.

Special attention to Electronic Archive Information System and its services.

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Lithuania’s electronic document platform

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Different approaches

“Tools-first” approach Software dependent solutions Interoperability issues

“Standards-first” approach Detailed specifications Concurrent implementations Practically achieved interoperability

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Electronic ArchiveInformation System

Laws, Regulations,Standards,…

Electronic document (ADOC)

Librariesand products

Services

Trusted serviceproviders

Certificationauthorities

Time-stampingauthorities

Document Management Systems

State Tax Inspectorate

State social insurance found board

Government of the Republic of Lithuania

Parliament of the Republic of Lithuania

Interoperability problem

The main standardizations efforts in the EU are still targeted to electronic signature formats Member states should be able to process

(validate) the e-signatures formats: XAdES, CAdES, PAdES

The definition of e-signatures container have been undertaken (ASiC)

The true artifact of interoperability is an electronic document

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Conventional official documents

Very complex entity Various content Appendices and/or attached independent earlier

created documents Signed by one or more signatures Registered and possesses corresponding

attributes

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Official electronic documents

Should be adequate to the conventional documents Meet requirements of national legislation

Consist of three parts:- content- metadata- signatures

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Structure of el. document

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Content

Attacheddocuments

Main document Annexes

Signable metadata(Title, author, registration, …)

ElectronicSignatures

Unsignable metadata(Storage, transformation,…)

PDF-LT

Current el. document specifications

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Minimal requirements for the specifications

EGASv1.0

MDOCv1.0

ADOCv1.0

EDASADOCv1.1

El. documents creation tools

Free tools for electronic documents creation, presentation and verification Provided as part of Electronic Archive Information

System Included in Signa® products line (by MitSoft)

Used in Web and desktop (Windows) environment

All major document management systems integrate support for ADOC documents

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Electronic Archive Information System(EAIS)

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Project goals

To create an integral open IS for accepting and storing electronic documents of National Document Fund (NDF)

To provide a legal access to the stored documents using IT and communication means

To administer NDF efficiently To provide electronic services

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EAIS important features

Deals with original electronic documents, having the same legal value as hand-signed documents

Assures the integrity, authenticity, non-repudiation and possibility to use the electronic documents for a long or unlimited time

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EAIS main parts

Public portal Internal portal Storage of electronic documents

physically located in Vilnius and Šiauliai data replication accessible through internal portal only

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EAIS services

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Internal portalPublic portal

Users

Internalusers

Describe, transfer, search, access,…

Free tools: create, sign, verify, view

Institutions, users, doc. descriptions, classifiers

Verify, accept, transform, store el. documents

Information systems

Interactiveaccess

Webservices

Administer…

…andmanage

Documents storage:store, index, search,…

E-governmentgateway

ID

Register ofLegal Entities

Register ofState Servants

EAIS important functionality (1/2)

Authentication of external users throughe-government gateway

All public functions could be invoked interactively and through corresponding Web services Prepare descriptions of documents Transfer electronic documents Search for stored documents Access public electronic documents

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EAIS important functionality (2/2)

Documents creation and signing components can be integrated in external IS

Flexible configuration of authenticity checks Retention risk management

converting content into long-term storage files (PDF/A format)

extending e-signatures to XAdES-A format means for physical preservation of electronic

documents

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EAIS conclusions

EAIS has been launched in October 2011. The first national archive storing electronic

documents signed with qualified e-signatures Currently EAIS deals with electronic

documents of ADOC and EGAS specifications

Government decrees (electronic) has been transferred to EAIS since 2012

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Summary

“Standard-first” approach should be chosen (Free) tools for documents creation,

presentation and verification should be provided Comfort and ease of use is important

Electronic archive is necessary for preservation of documents

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Thank You!

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