Electronic Advising Folders

August 27 2007

CASL

Final CASL 2007 specifications document:

http://web.cs.wpi.edu/Resources/CASL/ElectronicAdvising.pdf

Outline

• Final CASL specification document– URL

• Implemented Features– With differences from above specification

• Non-deployed Features– Mostly student perspective– Planned for inclusion this Fall in time for C term

advising day• Potential Extensions

– Yet to be decided upon. Perhaps CASL could prioritize some potential extensions?

Features and Interfaces

• 2.1.1 Main Faculty Dashboard Screen– 100% complete

• 2.1.2 Electronic Advising Folder – Faculty – 50% complete. Missing “WPI Distribution Requirements at a

glance”. Able to get this information by selecting “Degree Evaluation”

• 2.1.3 Electronic Advising Folder – Student – 25% complete. Student view not yet deployed

• 2.1.4 Student Screens::Comments– 25% complete. Student view not yet deployed

• 2.1.5 Student Screens::Schedules– 25% complete. Student view not yet deployed. Student can

create and submit a single proposed schedule• 2.1.6 Student Screens::Forms

– 0% complete. Forms available via other means on the banner system

2.1.1 Main Faculty Dashboard

• Sort students by category

• Show pictures or not

• Filter by category as needed

• Determine term for which advisor list is requested (may be in the past and may students that have graduated)

• Drill down by clicking on student names

• Show key indicators (IQP/MQP/SUFF)

• Show when comments available

status:100%

2.1.2 Advising Folder – Facultystatus:50%

• Show Academic Information

• Show Alerts (Underload/Overload)

• Show Current (ungraded) Registered Activity

• Show Past (graded) Activity

• No NR record shown [CHANGE?]

• Allow BLOG comments to be posted

• Enable student access or not

• Enable other advisor access or not

• Reverse chronological order

• Faculty can edit or delete past comments they have made

2.1.3 Student View

• 2.1.3 Electronic Advising Folder – Student– Essentially the same as the faculty (can’t

show here because I am not a student!)

• 2.1.4 Student Screens::Comments– Essentially the same as the faculty

status:25%

2.1.4 Student proposed schedule

• 2.1.5 Student Screens::Schedules– Student can create a SINGLE proposed schedule.

Original specification called for student to store any number of schedules

– Original CASL document requested any number of schedules to be composed. [ACTION: How important is this for CASL? See page 8 of URL]

• Entry is tabular and not validated– Entries can say “MA 1xxx” or “some PH course”– Four years from current date are shown to the student– Any past proposed schedule is automatically adjusted

so entries “in the past” cannot be updated

Open Issues have been partially addressed

• What happens when a student changes advisor?– Private faculty comments cannot be viewed by other advisors.

Faculty can enable/disable access for other faculty advisors on each comment, individually.

• Can a comment be kept private?– Faculty comments can be private from the student; student

comments can be private from the faculty; faculty comments can be private from other advisors. [not sure if student can choose to have a comment be private from any future advisor]

• Do comments form part of the official education record?– All comments are in the banner database and, therefore, will be

included under any served subpoena.• Can comments be deleted?

– Students can delete only their comments; faculty members can delete only their comments. Comments can be edited at any time, too.