election to the house of people

WELCOMETO

POLLING OFFICERS

GENERAL ELECTION 2011

a. Constitution of India

DUTIES

1. ACQUAINT RULES AND PROCEDURES

b. Representation of Peoples Act, 1951

c. Conduct of Election Rules, 1961

d. Election Symbols (Reservation and allotment) order 1968

e. Delimitation of Parliamentary and Assembly Constituencies Order

f. Indian Penal Code 1860

I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURES

II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

2. DUTIES AND FUNCTIONS OF POs




IV. DURING THE POLL

V. END OF THE POLL

DUTIES AND FUNCTIONS OF MASTER TRAINERS


I. AFTER THE APPOINTMENT.



IV. DURING THE POLL

V. END OF THE POLL



Attend all rehearsal

and Training Classes

Modus operandi

of EVMClarification

of doubts

DUTIES AND FUNCTIONS OF POLLING OFFICERS



I. APPLY FOR POSTAL BALLOT

II. APPLICATION IN FORM 12

III. ATTACH APPOINTMENT ORDER

IV. KNOW THE PART NO /SL NO IN VL

V.SUBMIT THE APPLN TO RO CONCERNED

DUTIES AND FUNCTIONS OF po

AFTER THE APPOINTMENT

I. CHECK VOTERS LIST

II. INTERNET- www.ceo .kerala.gov.in

III. TELEPHONE- O471 3912344

IV. SMS. ELE cardnumber to 54242

V.SUBMIT THE APPLN TO RO CONCERNED

KNOWING PART NO/SL NO IN THE V0TERS LIST

Attest the declaration

by a gazetted officer

Do not put the declaration in the

small cover containing voted PBAfter voting

Send the PB to the RO

POSTAL BALLOT

You will receive the PB from the RO by post

PREPARE FOR THE DUTY

OBTAIN A COPY OF PO HAND BOOK.

DOWN LOAD IT FROM INTERNET

www.ceo .kerala.gov .in

DUTIES AND FUNCTIONS OF po

AFTER THE APPOINTMENT

http://www.ceo/

I. Know your TEAM MEMBERS

II. Know your SECTORAL OFFICER

III Know THE HELP LINE NUMBERS.

ELECTION PROCEDURE IS A TEAM WORK

KNOW YOUR TEAM

1. Arrival at the Distribution Centre

2. Identification of polling station

3. Familiarizing the Polling Team

4. Itinerary to and from the PS

5. Collection of Polling Materials.

AT THE DISTRIBUTION CENTRE


ELECTRONIC VOTING MACHINE

CONTROLUNIT

BALLOTINGUNIT

MOST IMPORTANT POLLING MATERIALS

Marked copy of Electoral roll

Register of Voters (17 A)

Voters Slip

Indelible ink

Tendered Ballot paper

Arrow cross mark

Self inking pad

Metal seal

Copy of specimen signature ofcandidate / Election agent


16 Point Report as per Annexure XV

Paper seal

Strip Seal

Presiding Officer’s Diary, Declaration etc

Sample of EVM Balloting Unit

Copy of Order No.51/8/7/2008/EMS(Inst.II)dt.11.8.08

Address tag

Special tag


A detailed list of polling materials incorporated in

Annexure V of Presiding Officers

Hand Book.


CHECK THE MATERIALS YOU RECEIVED.


AT THE POLLING STATION

a. Set up of PS (Slogans / Photo etc should be covered or removed)

b. Set up of Voting Compartment

c. Display of Notices.

DUTIES AND FUNCTIONS POLLING OFFICERS


AT THE POLLING STATION

a. Ensure all materials are received.

b. Ensure a complete communication plan

c. Issue pass to polling agents.

DUTIES AND FUNCTIONS POLLING OFFICERS


I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURES



IV. DURING THE POLL

V. END OF THE POLL



1. Assignment of Duties to Polling Officers

2. Complete the Appointment of Election Agents

3. Preparation of EVM

4. Mock Poll

5. Sealing of EVM

III. BEFORE COMMENCEMENT OF POLL5 AM to 7AM

.

Treat all parties and candidates equally and decide fairly and justly every disputed point. Your tact, firmness and impartiality are the

most important safeguards against any breach of the peace.

Enforcement of ELECTION LAW

.

You should read out the declaration aloud to the hearing of all persons present in the polling station and sign the declaration and obtain there on the signatures of such of

the contesting candidates/polling agents as are present in the polling station. If any

polling agents decline to affix their signatures on the declaration, their names

should be recorded therein..

Declarations by Presiding Officer-Declarations by Presiding Officer-

.

you must explain to all including the contesting candidates or their polling agents, who are present at the polling

station, the provisions of Section 128 of the Act (Annexure I), regarding their duty to maintain the secrecy of the vote and the

penalty for any breach thereof.

Warning about secrecy of voting Warning about secrecy of voting

.





Declarations by Presiding OfficerDeclarations by Presiding Officer

.





Declarations by Presiding Officer-Declarations by Presiding Officer-


1st POLLING OFFICER

2nd POLLING OFFICER

3rd POLLING OFFICER



1ST POLLING OFFICER

In charge of

marked copy

Verification of identity of Electors

Read out serial No

and entry of the elector in the

electoral roll




1ST POLLING OFFICER



Markingin the Photo

Electoral Roll

PB


Minor errors in the EPIC

and Electoral roll may be ignored and over looked.

1ST POLLING OFFICER




2nd POLLING OFFICER

Issuance of

Votersslip

In charge of Register

of Voters

In charge of

indelible ink

Obtain Signature or

ThumbImpression

of eachelector

From the upper tip of the nail to the bottom of the 1st joint




In charge of

ControlUnit

Ensuring indelible ink mark

These duties can be performed by the presiding Officer,where the number of Electors is small.

3rd POLLING OFFICER



Activating the

BallotingUnit





2. Appointment of Election Agents


4. Mock Poll

5. Sealing of EVM


Appointment letter in Form No.10

Appointment by candidate or his election agent

Revocation by candidate or his election agent

Compare specimen signature in case of any doubt

Pass for polling agents

2.Appointment of Election Agents



Seating of polling agents

1. Candidates recognized by the National Parties

2. Candidates recognized by the State Parties

3. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency.

4. Candidates of registered unrecognized parties

5. Independent candidates

2.Appointment of Election Agents








4. Mock Poll

5. Sealing of EVM



Press the latch Pull out the cover

ConnectBallotingUnit and

Control Unitwith

connectingcable


Switch onPowerusing

ToggleSwitch


Close theRear

Compartment







4. Mock Poll

5. Sealing of EVM


MOCK POLL

Set to zero (0) by clearing

the machine

Press “Ballot” button. Busy lamp in the

display section will glow RED Simultaneously, the ready lamp in the balloting unit will also start glowing GREEN

Ask any polling agent

to press any of the candidate’s button

on the ballotingunit Then the

ready lamp

on the

balloting unit

will go off.

MOCK POLL

Simultaneously the candidate’s lamp

near the button will start

glowing RED

Also a ‘beep’

sound will be heard from the

control unit

MOCK POLL

After a few

seconds, the red

light near

the Candidate’s name,

red light in the

busy lamp

and the beep

sound

will go off

This indicates

the recording

of vote in the

Control Unit

MOCK POLL

Repeat the process with

the remaining agents

Press “Total” button for tallying the

total votespolled

At the end of mock poll,

press “CLOSE”button

MOCK POLL

Next press “Result”button

Then the display

panel will showthe result Next press

“Clear” button and show

the count zero (0) to the agents

Certificateof

Mock poll

MOCK POLL






4. Mock Poll

5. Sealing of EVM


Signatures ofPresiding Officer

and Polling Agentson the paper seal

Verification ofsignatures

of agents.

SEALING OF EVM

Fixing ofGreen

Paper Seal

SEALING OF EVM

Front side Back side

Signature

of PO and

Candidate

or Agent

Special Tag

Should besealedusing

Twine thread

SEALING OF EVM

Election To: (Lok Sabha or Legislative Assembly)

From: (No. and Name of)Constituency

Control Unit/ Balloting Unit No.: (ID number)

Serial No. & Name ofPolling Station Where Used ……..…….… …

Date of Poll:………………………………………

Closing and

Sealing of

outer cover of

result section

Attachaddress tag

SEALING OF EVM

Strip seal

A B D

Front side

C

Back side

SEALING OF EVM

Fixing of strip seal

SEALING OF EVM




IV. DURING THE POLL

V. END OF THE POLL



1.Commencement of poll



IV. DURING THE POLL

4. Other important functions

2. Admission into the Polling Station

3. Enforcement of Election Law

c. Declaration by the Presiding Officer

b. At the stroke of the hour fixed

a. Warning about secrecy of voting

d. Precautions about indelible ink

e. Maintenance of register of voters in form No.17 A

f. Maintenance of PO’s Diary

g. Maintenance of visitors sheet

h. Entry of voters to PS to be regulated



IV. DURING THE POLL 1.Commencement of poll

Separate Queues

for men and

women

Infirm/Women voters

with babies in arms

may be given precedence



h. Entry of voters to PS to be regulated

IV. DURING THE POLL 1.Commencement of poll







IV. DURING THE POLL

The electors

The Polling Officials

Each candidate, his election agent and one pollingagent of each candidate at a time

Persons authorized by the Election Commission

Public Servants on duty

Child in arms accompanying an elector

A person accompanying a blind or an infirm voter

Identifying officers










IV. DURING THE POLL

a. Declaration of Elector about his age

Obtain declaration

as in annexure X

Inform the penal provision in

section 31 of the R.P.Act

Imprisonment for one year or fine or both




b. Maintenance of secrecy

Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both

as per section128 of the Representation of People Act , 1951.




c. Prohibition of canvassing in or near PS

Canvassing of Votes

Soliciting the vote of any elector

Persuading any elector not to vote for any particular candidate




c. Prohibition of canvassing in or near PS

Persuading any elector not to vote at the election

Exhibiting any notice or sign relating to the election

--are punishable under section130 of the RP Act.




d. Other offences

Disorderly conduct in or near PS (section 131)

Misconduct at the PS (section 132)

Failure to observe procedure for voting (section 132 A)

Illegal hiring or procuring of conveyance (section 133)

Breaches of Election duty (section 134)

Going armed to or near PS (section 134 B)

Booth capturing (section 135 A)




Smoking to be prohibited inside the PS

Polling agents are not permitted to bring mobile phones inside the PS

Photography prohibited inside the PS

Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited.

Impersonation is punishable under the Indian Penal Code

d. Other offences







IV. DURING THE POLL




PO’s entry in Voting Compartment during Poll

Voting of blind and infirm voters

Adjournment or stoppage of Poll

Tendered Vote




Challenged Votes

Challenge fee

Summary enquiry

Burden of proof

Return/forfeiture of

challenge fee.




Refusal to observe voting procedure

Withdraw and cancel voters slip

Inscribe the fact in Register

of Voters

Put signature below theentry in the

remarks column

Never change the Sl.No in 17 A




Electors deciding not to vote

Never change the Sl.No in 17 A

Shall not Compell to cast

his vote

Inscribe “Refused to Vote”

in remarks column of register

of voters (17 A)

SignatureOr thumb

impression of the elector against the

entry




USE OF NEW VOTING MACHINE

Read outa further

Declarationin part II of Annexure VII







VOTER ASSISTANCE BOOTH

CANDIDATE’S ELECTION BOOTH

NRI VOTER

VOTING BY PROXY (CSV)




VOTINGBY

PROXY(CSV)

Must be a resident of the constituency concerned

Should have at least 18 years of age

Shall not be disqualified for regn. as an elector

Indelible ink – on the middle finger

The letters “PV” should be suffixed in 17 A

REFERRAL IMAGE SHEET







IV. DURING THE POLL

V. END OF THE POLL



Announce the fact a

few minutes before the

hour appointed

CLOSING HOUR

Permit Electors present at the

PS at the hour

appointed

Distribute slip with

signature in full.



Press “close” button of CU

Show the “total”

in the CU and record in 17 C

CLOSING OF EVM



Supply attested copies

of 17 C to PollingAgents

Closing of Voters

Register (17 A)

CLOSING OF EVM



DECLARATIONAT THE END

OF THE POLL



V. END OF THE POLL



V. END OF THE POLL

Place the Control Unit

and Balloting Unit in their

carrying cases, close

andseal with the Address tag

DECLARATIONAFTER SEALING

THE EVM



V. END OF THE POLL

SEALING OF ELECTION PAPERS

1. Cover containing

17 C

2. Cover containing Declaration

of PO

3. Cover containing PO’s Diary

and 16 PointReport

(The above covers should be sent separately along with the EVM to the receiving centre)



Packet No. IStatutory Covers

Packet No.IINon-Statutory Covers

Packet No.III

Packet No.IV.




PACKET No. I(Should be super scribed as “Statutory Covers”)

1. Sealed Cover containing marked copy of electoral roll and List of CSVs

2. Sealed cover containing the Register of Voters (17 A)

3. Sealed Cover containing voters slips

4. Sealed Cover containing unused tendered ballot papers

5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B

If any cover mentioned above is nil, a NIL cover should be placed.




PACKET No.II(Should be superscribed as “Non-Statutory Covers”)

1. Copies of Electoral Roll other than marked copy

2. Appointment letters of Polling Agents in Form 10.

3. List of blind and infirm electors in Form 14 A and the declaration of the companion.

4. Declaration obtained from electors as to their age and list of such electors (Annexure XI)

5. Receipt book and cash, if any, in respect of Challenged votes




6. Unused and damaged paper seals

7. Unused voters slips

8. Unused and damaged strip seal

10. List of challenged votes in Form 14 (Sealed Cover)

9. Unused and damaged special tags

PACKET No.IISEALING OF ELECTION PAPERS



(Should be super scribed as “Non-Statutory Covers”)

1. Hand book for PO

2. Manual of EVM

3. Indelible ink set without leakage

5. Metal seal of the PO

4. Self inking pad

6. Arrow cross mark

7. Cup of setting indelible ink.

PACKET No.IIISEALING OF ELECTION PAPERS



All other items such as Voting compartment,Waste paper basket,

Polythene bag, etc…..

PACKET No.IVSEALING OF ELECTION PAPERS



POINTS TO BE REMEMBERED

Read Hand Book, Manual and instructions

Percentage of polling shall be informed

Ensure free and fair Election

Maintain close relation with the membersof your polling team

Maintain good relation with the polling agents

POINTS TO BE REMEMBERED

Commence the poll at the appointed hour

Formally announce the close of poll after

the last elector has voted

Take personal responsibility to hand over

the EVM and election papers.

Start mock poll at least one hour before thehour fixed for the commencement of poll

1. ACQUAINT RULES AND PROCEDURES

DUTIES AND FUNCTIONS OFMASTER TRAINERS

2. DUTIES & FUNCTIONS OF POs

3. MODUS OPERANDI OF EVM

4. COUNTING OF VOTES

Thank You

election to the house of people

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