EIM: Define Employee Record

Defines the Employee Information That will be

captured by the System.

EIM Admin

Employee Information

Manager

Company Profile

EIM Admin

Click Salary Grade fill out

details and Save

Click Corporate title fill out

details and Save

Click Designation fill out

details and Save

Step 1:

Step 2:

Job Information

Step 3:

Defining the Job Information in 3 Step Process

Job Information- Salary Grade

Enter Salary Grade Name

Select Currency

Select Hierarchy

Set the salary either Range or

Slot

Save

Range:You will be setting the Salary Range for this particular Salary Grade.

Mid point will be calculated automatically.

Step 1:

Salary Grade is also referred as Pay Grade.

Job Information-Corporate Title

Enter Company Titles in

Description

Select salary Grade

Select Hierarchy

Save

Top in Hierarchy Should only be ticked if the defined Corporate Title is at the very top.

Step 2:

Company Titles are defined in this section.

Job Profile-Designation

Type in the Designation in

Description

Select Corporate title

Select Hierarchy

SaveBy ticking Senior Management box, designation being specified will be included in reports generated on senior management.

Step 3:Here you defines the designations in the company.

Creating Dynamic Fields

1. Go to ‘HR Admin’ >> ‘EIM

Admin’ >> ‘Dynamic

Fields’

2. Click ‘New ‘ to create a

dynamic fields

3. Enter ‘Description’

4. Enter ‘Data Type’ e.g.

String, Date

5. Enter other relevant data 6. Save data

Any additional information that needs to be captured, can be defined via this. Number of dynamic fields that can be created is unlimited.

1

2

3

45

6

Qualification Information

If employee qualification needs to be recorded, these menu items allow you to define qualification related basic information. This is not a mandatory setup.

-Qualification Types: Internal/External/Academic/Professional-Rating Method of each qualification: Pass/Fail, 1st Class/ 2nd Class -Qualification Classification: Professional Stream 1/ Professional Stream 2, Academic Bachelors Business/Academic Bachelors IT-Qualification: Professional certificate, Bachelors Degree-Qualification Property: Any additional data can be defined here. E.g. Professional certification issue date/expiry date-Subject: Subjects contained in the qualification e.g. BSc subjects-Skill: Communication, special skill-Sub Skill: Presentation, team-Language: English, French, Hindi, Chinese

Membership Information

If memberships the employee holds needs to be recorded, these menu items allow you to define membership related basic information. This is not a mandatory setup.

-Membership Type: e.g. Academic/Professional/Social-Membership: e.g. Fellowship/CIMA, Rotary-Membership Title: In some memberships, a title gets post fixed to the name

Benefits Information

If benefits given to an employee needs to be recorded, these menu items allow you to define benefits related basic information. This is not a mandatory setup.

-Cash Benefit: e.g. Vehicle Allowance-Non-cash Benefit: e.g. laptop, mobile handset-Uniform Type: e.g. Factory Workers, Office Workers-Cash Beneft Assign to Salary Grade: These benefits will applicable to all employees in that salary grade-Non-cash benefit Assign to Salary Grade: These benefits will applicable to all employees in that salary grade

Nexus Information

These are further categorizations that can be defined per employee. This is a mandatory setup but most of the information will be by default available.

-Employee Category: e.g. Office, Factory-Statutory Classification: Some statuaries mandate to define directors, executives etc… This captures such categorization-Employee Group: This is another level of categorization made available. E.g. sed in scenarios to identify employees paid monthly/weekly/fortnightly-Employment Type: Permanent/Probation/Intern/Casual-Employee Title: Dr., Mr., Mrs., Ms., Prof.-Gender Type: Male/Female-Marital Status: Married/Unmarried/Undisclosed-Blood Group: A+, A-, B+, B-, O+, O-, AB+, AB--Attachment Type: What kind of attachment types can be attached against the employee record e.g. CV, Degree Certificate

Census Information

Transport and accommodation options provided for the employee, can be defined via this. This is not a mandatory setup.

-Route Information: The routes the company transport vehicles take to pick up and drop employees-Dwelling Type: Accommodation related details

Nationality and Religion Information

These information come as standard with the setup.

-Nationality: Preloaded with all nationalities-Religion: Preloaded with all religions-Race: Can be used to define the ethnicity

Geographical Locations

Details required to capture employee address. This is a mandatory setup but most data is made available by default.

-Country: Pre loaded with all countries-Province: Provinces/States. Label can be renamed-District: District/Suburb. Label can be renamed-Electorate: Only if applicable

Extra Curricular Activities

Extra curricular activities/interests of the employee that needs to be captured as part of the employee record can be defined here. This is not a mandatory setup.

-Extra Curricular Category: Sports/Interests-Extra Curricular Activity Type: Cricket, Tennis, Mountain Biking, Hiking, Snow, Diving