efsa strategic and work planning...activity and scenario planning 2018 exercise in preparation of...
TRANSCRIPT
EFSA Strategic and Work Planning
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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Context
Description of EFSA’s performance cycle, i.e. planning, monitoring and reporting
Identification of opportunities for AF involvement in 2017
Identification of opportunities for AF involvement from 2018 onwards
PRESENTATION CONTENT
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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EFSA Strategy 2020 adopted, paving the way for Member State cooperation
EFSA new processes on performance cycle in place as of 2017
Ever increasing resource pressures in the MS and EFSA calling for strengthened cooperation towards capacity building & sharing and the fostering of the risk assessment community
CONTEXT
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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Stable budget, rising staff costs shrinking operations budget
-20 FTE capacity (demand vs availability)
EFSA RESOURCE OUTLOOK
38.6 39.4 37.7 39.4 40.5 42.3 45.6 47.1 47.8
11 9.3 13.3 11.8 9.7 8.69.3 9.3 9.3
28.2 28.428.5 28.2 29.3 28.3
24.3 23.3 25.3
454 448 445 439 442 449 454 454444
0
50
100
150
200
250
300
350
400
450
500
0
10
20
30
40
50
60
70
80
90
2012 2013 2014 2015 2016 2017 2018 2019 2020
Total budget
T3
T2
T1
FTEs
77.7TOTAL
77.1TOTAL
79.5TOTAL
79.5TOTAL
79.5TOTAL
79.2TOTAL
79.2TOTAL
79.7TOTAL
82.4TOTAL
-20 FTE capacity Operations Infrastructure Staff
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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Reduced budget for Grants and Procurement
Your feedback by October 6
2018 WORK-PROGRAMME ON GRANTS AND PROCUREMENT
9.43
10.8 11.73
9.83 10.27 9.49
7.5
0
2
4
6
8
10
12
14
2012 2013 2014 2015 2016 2017* 2018**
Bu
dge
t (n
th
ou
san
ds
EUR
)
Year
EFSA's Grants and Procurement 2012-2018
* planned ** proposed
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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Focus on key results – common ownership
Shared “knowledge & services”
Enlarge funding sources/mechanisms
WORKING TOGETHER
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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Multiannual strategy definition and review
Programming document definition and review
Environment scanning and scenario planning
Performance monitoring – annual activity report and quarterly progress reports
EFSA PERFORMANCE CYCLE
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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PERFORMANCE-BASED MANAGEMENT AND WORK PLAN
Global
impact
Intermediate Impact
from a combination of outcomes
Benefits / outcomes generated by the combination of outputs of Projects and
Processes
Outputs of Projects (DEV)
& Process Improvement Initiatives (PII)
Outputs of Processes (BAU)
Performance indicators linked to EFSA’s Annual and Multiannual Work Programme in the Single Programming Document 2017-2019
Mission
Strategic Objective
Operational objective
Inputs (I) – Activities – Outputs (O)
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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October AF meeting – presentation of EFSA performance cycle and first discussion
on possible involvement G&P work-programme: avoiding duplications, synergies and
appropriateness
October – December: preparation of proposal for annual
plan on AF involvement prepared by EFSA & AF representatives
December AF meeting – Discussion and adoption of annual plan on AF involvement Discussion on expected results, KPIs towards common
awareness and ownership
AF INVOLVEMENT – 2017 (IDEAS FOR DISCUSSION)
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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Inputs on the draft Programming document (2019-2021) - post MB adoption
March-June AF meeting 2018:
Take stock of achieved results in previous year (capacity sharing and building across the SOs)
Review expected results and KPIs and areas where the AF/MS can contribute
Confirm and identify activities towards the achievement of shared results
October AF meeting:
Consultation on G&P work-programme
AF INVOLVEMENT – 2018 ONWARDS (IDEAS FOR DISCUSSION)
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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Providing data/input for performance monitoring – year round
Feedback surveys - annually, e.g. mid-year
Reporting on common projects/initiatives, & results achieved – regularly
Participate to EFSA’s environment scanning activity and scenario planning
2018 exercise in preparation of the next EFSA strategy
AF INVOLVEMENT – 2018 ONWARDS (IDEAS FOR DISCUSSION)
65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017
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65th Advisory Forum Meeting, Tallinn, Estonia, 3-4 October 2017